Board of Regents Policy Manual

Official Policies of the University System of Georgia

7.7 Purchasing

(Last Modified on January 25, 2012)

Purchasing regulations will be published and distributed periodically to the various operating units in Section 3.0, Purchasing and Contracts, of the Business Procedures Manual.

7.7.1 General Policy

(Last Modified on January 25, 2012)

The USG shall utilize the sources of the Georgia Department of Administrative Services (DOAS) rather than establish a separate control purchasing office. In doing so, the Board directs that each of its institutions comply with the various statutes, rules, and regulations governing purchases with state-appropriated funds. In addition, the same regulations shall apply to purchases from funds to which the USG has title.

All purchasing by USG institutions will be centralized under the direct management and control of the chief business officer of the institution concerned.

Funds held by USG institutions in an agency capacity are not subject to the rules and regulations of the central purchasing agency of the State, although the services of that agency may be used for purchasing from agency funds at the election of the chief business officer. Refer to Section 14.0, Agency Funds, of the Business Procedures Manual for more information on agency funds.

When purchases are made by a USG institution, as opposed to being made by the central purchasing agency of the State, professional practices for purchasing in the public environment are to be employed at all times.

7.7.2 Employee Purchasing

(Last Modified on October 10, 2013)

Absent a specific and approved exemption in state law or as approved by the Chancellor, USG employees shall not purchase goods or services for personal use through channels used in the purchase of goods and services for USG operation (BoR Minutes, 1955-56, pp. 254-55; October 2013).

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