The Chancellor, the University System Office of Academic Affairs and the University System of Georgia (USG) presidents, their administrative officers and faculties shall develop, adapt, and administer the academic methods and procedures deemed by them to be most effective in promoting efficient operations and the advancement of learning.
Proper functions of the academic authorities include the following:
- Prescribing the teaching load to be carried by each member of the faculty;
- Determining the maximum and minimum number of students permitted in a class; and,
- Defining the nature and form of academic records to be kept concerning members of the faculties and administrative personnel.
Each USG institution president and his or her administrative officers, faculty, and staff shall promote effective higher education and efficient service having in view resources available to the institution. USG academic authorities shall choose the appropriate ways and means that are best adapted to achieve the ends desired. The Board of Regents will hold institutions accountable for their results.
Each institution must maintain accreditation by the Southern Association of Colleges and Schools Commission on Colleges and ensure that all programs requiring accreditation by law, regulation, or Board of Regents’ Policy are appropriately accredited.
3.2.1 Faculty Membership
In all institutions, the faculty will consist of the corps of instruction and the administrative officers.
Full-time professors, associate professors, assistant professors, instructors, lecturers, senior lecturers, and teaching personnel with such other titles as may be approved by the Board, shall be the Corps of Instruction. Full-time research and extension personnel and duly certified librarians will be included in the Corps of Instruction on the basis of comparable training. Persons holding adjunct appointments or other honorary titles shall not be considered to be members of the faculty.
Faculty status of full-time administrative officers will necessarily vary with the size and complexity of the institution. Administrative officers shall be appointed by the President of the institution and shall hold office at the pleasure of the President.
A faculty member who has academic rank and rights of tenure in the Corps of Instruction and who accepts an appointment to an administrative office, other than President, shall retain the responsibilities and privileges of faculty membership, his or her academic rank, and rights of tenure as an ex officio member of the Corps of Instruction, but shall have no rights of tenure in the administrative office to which he or she has been appointed.
The additional salary, if any, for the administrative position shall be stated in the employment contract and shall not be paid to the faculty member when he or she ceases to hold the administrative position.
Research and Comprehensive Universities
In addition to the Corps of Instruction, the faculty will include the President, administrative and academic deans, registrar, librarian, and chief fiscal officer of the institution and other full-time administrative officers as the institution may designate as having ex officio faculty status.
State Universities and State Colleges
In addition to the Corps of Instruction, the faculty will consist of the President of the institution and other full-time administrative officers as the institution may designate as having ex officio faculty status.
3.2.2 Regents’ Awards for Excellence in Teaching and Student Success
The Board of Regents rewards excellence in teaching and student success through a system-wide awards program.
Each institution is invited to annually nominate one teaching faculty member for each of the following awards: Felton Jenkins, Jr., Hall of Fame Faculty Award; Regents’ Award for the Scholarship of Teaching and Learning; and Regents’ Award for Excellence in Online Teaching. Additionally, each institution is invited to annually nominate one faculty or staff member for the Regents’ Excellence in Student Success Award and one academic department or program for each of the following awards: the Regents’ Excellence in Teaching Department/Program Award and the Regents’ Department/Program Excellence in Student Success Award. The USG Chief Academic Officer shall publish specific procedures, nomination guidelines, and award criteria.
In addition to the Regents’ Awards for Excellence in Teaching and Student Success, institutions shall develop and implement systematic programs to recognize and reward faculty and staff for excellence in teaching and service to students and professional staff for outstanding job performance and innovation on the job.
3.2.3 Faculty Meetings
Each faculty shall meet at least once each academic term and at such other times as may be necessary or desirable, except at those institutions which have a council, senate, assembly, or other such body, in which case the faculty shall meet at least twice a year. Each faculty shall appoint a secretary who shall keep a record of the proceedings.
3.2.4 Faculty Rules and Regulations
The faculty, or the council, senate, assembly, or such other comparable body at an institution (BoR Minutes, May 2010), shall, subject to the approval of the president of the institution:
- Make statutes, rules, and regulations for its governance and for that of the students;
- Provide such committees as may be required;
- Prescribe regulations regarding admission, suspension, expulsion, classes, courses of study, and requirements for graduation; and,
- Make such regulations as may be necessary or proper for the maintenance of high educational standards.
A copy of an institution’s statutes, rules and regulations made by the faculty shall be filed with the Chancellor. The faculty shall also have primary responsibility for those aspects of student life which relate to the educational process, subject to the approval of the president of the institution. (BoR Minutes, 1986- 87, p. 333; May 2010).
There shall be a University System of Georgia Faculty Council (USGFC), which shall provide a faculty voice on academic and educational matters and BOR policies related to the profession, including but not limited to tenure and promotion, academic freedom, and post-tenure review. The USGFC shall be mindful and respectful of matters that are more appropriately handled at the institutional level but may make recommendations that have University System level impact or implications.
Membership of the USGFC shall be comprised of one voting representative from each USG institution and that representative must be a member of that institution’s faculty and selected by a process determined by the faculty or faculty body of that institution. A copy of each institution’s process to determine its USGFC representative shall be filed with the Executive Vice Chancellor and Chief Academic Officer of the University System of Georgia. The organization and governance of the USGFC shall be implemented according to policies and procedures established by the membership of the USGFC in the USGFC By-laws in consultation with and approved by the Chancellor or the Chancellor’s designee.
Nothing in this policy or the USGFC By-laws shall supersede the authority and responsibilities of institutional presidents addressed in Policy 2.5 (Presidential Authority and Responsibilities). With respect to matters specific to their institutions, presidents remain the official medium of communication between their institutional faculties and the Chancellor. (BoR Minutes, May 2010)
3.2.5 Termination of Faculty Employment
The employment of faculty members may be terminated in accordance with procedures outlined in Section 8.3.9 of this Policy Manual.
3.3.1 Core Curriculum
The USG core curriculum was developed with the goals of assuring institutional accountability for learning, incorporating learning requirements in global perspectives and critical thinking, allowing institutions some flexibility in tailoring courses to their institutional mission, while ensuring that core curriculum courses completed at one USG institution or through eCore, the USG’s designated online core curriculum, are fully transferable to another USG institution. All core curriculum requirements must be completed as part of the associate of arts, associate of science, bachelor of arts and bachelor of science degree programs.
Each institution’s core curriculum shall consist of 42 semester credit hours, with minimum credit hours in each area of the core as follows:
|Area A1||Communication Skills||At least 6 semester hours|
|Area A2||Quantitative Skills||At least 3 semester hours|
|Area B||Institutional Options||At least 3 semester hours|
|Area C||Humanities/Fine Arts, and Ethics||At least 6 semester hours|
Natural Sciences, Mathematics, and Technology
*Given the importance of the STEM disciplines, any institution that wishes to drop Area D below 10 hours must make a compelling intellectual case that its core proposal will not lead to students knowing less about the natural sciences, math, and technology. [An example of such a compelling case might be if the institution proposed to put 3 or more hours of math in Area B and 7 hours of natural science in Area D.]
|At least 7 semester hours*|
|Area E||Social Sciences||At least 6 semester hours|
The specific learning outcomes for areas A through E of an institution’s core curriculum are approved by the Council on General Education.
Students completing any core curriculum course at one USG institution or through eCore will receive full credit for that course upon transfer to another USG institution within the same major, even if a core area is not completed and even if it means giving transfer credit across areas (e.g., credit of a math course in Area C).
Assessment of the core curriculum by each institution is required as part of their accreditation by the Southern Association of Colleges and Schools and by the USG Comprehensive Program Review process.
(BoR Minutes, October 2009, October 2014, October 2015; March 2016)
3.3.2 Learning Support Programs
Each institution that admits students required by USG policy to enroll in Learning Support courses before or as they attempt core curriculum courses shall have program designed, at a minimum, to meet the specific needs of students who, according to USG placement standards, must enroll in Learning Support. Institutions may set higher standards for placement, and the program may include other Learning Support components.
The USG chief academic officer will issue administrative procedures regarding the operation of these programs (BoR Minutes, 1972-73, pp. 533-37; 1978-79, p. 162; 1982-83, pp. 119-21; 1986-87, p. 102; 1992-93, p. 241; Feb. 2007; Aug. 2014).
3.3.3 Instruction Offered Externally
The USG will strive to provide educational opportunities sufficient to meet the needs of the state and the demands of Georgia citizens. USG institutions are encouraged to explore the possibility of external course and degree program offerings to meet these needs. The following policies will govern the operations of all USG external undergraduate and graduate credit offerings.
The Board of Regents recognizes two categories of external offerings: off-campus instruction and distance education. Off-campus instruction is defined as traditional face-to-face classroom instruction that occurs at a location away from the home premises of the institution. Distance education is defined as a formal educational process in which the majority of the instruction occurs when student and instructor are not in the same place and the instruction is delivered using technology.
Institutions wishing to offer courses and/or degree programs externally must adhere to the guidelines, criteria, and nomenclature contained in guidelines issued by the Chancellor or his/her designee. These guidelines are maintained in the Academic Affairs Handbook.
The designation of an off-campus instructional location as a campus, center, or consortium requires approval by the Board of Regents through its Committee on Academic Affairs.
It is desirable in most instances to have the closest qualified institution respond to off-campus credit course needs. In cases where requests for services exceed the qualifications or ability of the closest institution, attempts should be made to have such requests met by other qualified USG institutions. Prior to the offering of off-campus course work, the president of the institution proposing such work will notify the president(s) of any other USG institution(s) located in closer geographic proximity to the site proposed for the off-campus course work. In the event the involved institutions are unable to arrive at a mutual agreement on the offering of off-campus credit courses, the issues will be referred to the Chancellor for final resolution (BoR Minutes, February 2005; February 2007; October 2010).
3.3.4 United States and Georgia History and Constitutions
All USG institutions shall give instruction in the history of the United States, in the history of Georgia, and in the essentials of the United States Constitution and the Constitution of Georgia. No undergraduate student shall receive a certificate of graduation or a degree without successfully completing coursework or passing a satisfactory examination on the history of the United States, the history of Georgia, and the provisions and principles of the United States Constitution and the Constitution of Georgia.
3.3.5 University System and Technical College System of Georgia Articulation Agreement
The articulation agreement is based on the principles of serving student needs, avoiding duplication of mission, using state resources efficiently, and expanding opportunities for post-secondary attainment in Georgia.
A Post-secondary Oversight Council comprised of appropriate System Office staff from the TCSG and USG will meet on a regular basis to assure compliance with this articulation agreement, address other articulation issues if they arise, and encourage the development of programs and policies to support Georgia’s college completion goals.
Associate degrees, diplomas, and certificates authorized to be awarded by public institutions in Georgia are defined as follows:
1.0. Associate of applied science (AAS) degrees are primarily for students who intend to enter specific career fields immediately upon graduation. These degrees are generally awarded through successful completion of a planned program of study at TCSG institutions. In order to minimize duplication of program offerings across the TCSG and USG, the following procedures will be followed for all new associate of applied science degrees.
1.1. All new associate of applied science degrees proposed for implementation at USG institutions after January 1, 2012, will be submitted through the following process:
- The USG institution submits the degree proposal to the USG System Office. If the degree duplicates an existing AAS degree at a TCSG institution near the proposing USG institution, the proposed degree must have a letter of support signed by the respective TCSG college president.
- USG System Office staff will present the proposal to the TCSG System Office for review by System Office staff.
- If recommended by TCSG System Office staff, the proposal will be reviewed by the TCSG Board.
- The TCSG Board will return the proposal to USG with a recommendation for support or non-support.
- USG System Office staff will share the recommendation from the TCSG Board with the USG Board. The USG Board will take final action on the proposal.
2.0. Associate of arts (AA) and associate of science (AS) degrees are primarily for students who intend to transfer to another institution for completion of a four-year degree program. These degrees are generally awarded through successful completion of a planned program of study at USG institutions.
2.1. TCSG institutions will not offer associate of arts degrees.
2.2. All new associate of science degrees proposed for implementation at TCSG colleges, regardless of delivery system, after January 1, 2012 will be submitted through the following process:
- The TCSG institution submits the degree proposal to the TCSG System Office. The proposed degree must have an articulation agreement signed by the respective TCSG and USG institutions’ presidents.
- TCSG System Office staff will present the proposal to the USG System Office for review by System Office staff.
- If recommended by USG System Office staff, the proposal will be reviewed by the Board of Regents (BOR).
- The BOR will return the proposal to TCSG with a recommendation for support or non-support.
- TCSG System Office staff will share the recommendation from the BOR with the TCSG Board. The TCSG Board will take final action on the proposal.
Technical certificates and diplomas are generally awarded for the successful completion of a planned program of study through the colleges of TCSG. These programs are typically not designed for transfer.
Bachelor’s degrees are offered only through USG institutions.
This policy assures students who transfer between TCSG and USG institutions that they will not be required to repeat the course work approved for transfer that was successfully completed at another institution.
USG institutions and TCSG institutions will accept the following general education courses for transfer between their respective institutions. Courses will only be accepted from institutions accredited by the Commission on Colleges of the Southern Association of Colleges and Schools. Both the USG and the TCSG are committed to and responsible for assuring that faculty teaching these courses meet the SACS comprehensive standard for faculty qualifications.
New TCSG general education courses proposed for transfer to USG institutions in Core Curriculum Areas A-E will follow the same review procedure required for new Core Curriculum courses proposed by USG institutions:
- The TCSG System Office staff will present the proposed course(s) to the USG System Office.
- The USG System Office will convene a meeting of the appropriate disciplinary Regents Academic Advisory Committee. Non-voting faculty designated from the TCSG will be invited to participate.
- Course(s) approved by a Regents Academic Advisory Committee for transfer in Areas A-E will be recommended to the USG General Education Council for review.
- Course(s) approved by the USG General Education Council will be reviewed by System Office staff who will submit the courses to the USG Board for final action.
Upon receipt of USG Board approval for the designated course(s), TCSG colleges will clearly publicize the designated approval categories to TCSG students.
3.3.6 Associate Degrees
Associate of arts (AA) and associate of science (AS) degrees are primarily intended to be transfer degrees leading to the baccalaureate degree, although some provide students with a recognized two-year degree credential and employment opportunities upon graduation. All AA and AS degrees shall consist of 60 semester credit hours; 42 hours of the required core curriculum coursework in Board Policy 184.108.40.206, 18 hours of lower division requirements related to a bachelor’s degree field of study (Area F), and do not include institutional requirements in physical education, activity, basic health, orientation or pre secondary education courses. Associate degrees beyond 60 credit hours require the approval of the USG Chief Academic Officer.
To facilitate transfer from associate degree-granting USG institutions to baccalaureate degree-granting USG institutions, if the degree program is in a disciplinary area that has an existing USG Regents’ Academic Advisory Committee, then the 18 hours in Area F must adhere to the Area F curriculum guidelines approved by the appropriate Regents’ Academic Committee (see the Academic & Student Affairs Handbook for approved Area F requirements). If the degree program is in a disciplinary area that does not have an existing USG Academic Committee and corresponding Area F curriculum guidelines, then the 18 hours of Area F for the program should align appropriately with related bachelor’s degrees in the field.
In some associate degree programs, the required 18 hours in Area F are sufficiently coherent enough to be considered a major field of study at the associate level (i.e. 12 to 18 hours). These types of associate degrees are referred to as AA or AS degrees with a major in the appropriate disciplinary field. Associate degrees with a major field of study are subject to USG policies on comprehensive program review and all relevant SACSCOC standards for a distinct program of study. Distinct transfer associate-level degree programs of study must have appropriate student learning outcomes, must be assessed, must demonstrate continuous improvement based on assessment results, and may be advertised as available programs of study at the institution.
Other associate degrees allow greater flexibility in the Area F requirements and the required coursework is not coherent enough to be considered a major at the associate level. These latter associate degrees are not considered distinct programs of study and are referred to only as AA or AS, core curriculum degrees. AA or AS core curriculum degrees carry no disciplinary distinction in their name and are not considered distinct programs of study. See the Academic and Student Affairs Handbook for additional guidelines on transfer associate degrees.
(BoR Minutes, 1986-87, p. 370; December 1995; February 2005; October 2015)
Career degrees include the Associate of Applied Science (A.A.S.) and Associate of Science in allied health areas (A.S. in designated health fields).
Career degrees are not intended for transfer and are primarily designed to prepare students for employment upon graduation. AAS degrees are generally awarded through successful completion of a planned program of study at Technical College System of Georgia institutions (see BOR Policy 220.127.116.11 for additional information on AAS degree offerings at USG institutions). Career associate degrees may designate a specific disciplinary area of study (e.g., AAS in Criminal Justice or AS in Nursing) and are considered distinct programs of study. Career associate degrees are subject to USG policies on comprehensive program review and all relevant SACSCOC standards for a distinct program of study. Career associate-level degree programs of study must have appropriate student learning outcomes, must be assessed, must demonstrate continuous improvement based on assessment results, and may be advertised as available programs of study at the institution.
(BoR Minutes, 1989-90, pp. 368-371; December 1995; October 2015)
3.4.1 Semester System
All University System of Georgia (USG) institutions shall operate on the semester system.
3.4.2 Uniform Academic Calendar
The academic calendar for each USG institution shall consist of two semesters, each with at least 15 weeks of instructional time, as defined by federal regulations issued by the United States Department of Education. The 15 weeks of instructional time shall not include registration or final examinations.
All USG institutions, with the exception of Medical School and Dental School at Augusta University and the College of Veterinary Medicine and School of Law at the University of Georgia, shall begin and end classes for fall semester and spring semester within the prescribed periods set forth in the Academic & Student Affairs Handbook. Each institution will determine all other necessary dates for the semester, including the possibility of flexible scheduling within and between semesters. Each term must be separated by a minimum of one day.
The President of a USG institution or his or her designee has the authority to set the Academic Calendar for the institution within the parameters of this policy. Requests for exceptions to this policy must be submitted in writing by the President of the institution and approved in writing by the USG Chief Academic Officer.
3.4.3 Religious Holidays
Each USG institution shall establish a process for evaluating requests for leave to observe religious holidays.
3.4.4 Instructional Time
A minimum of 750 minutes of instruction or equivalent is required for each semester credit hour. A course offered in fewer than 15 instructional weeks shall contain the same total hours (contact hours, preparation time, content, and requirements) as the same course offered in the standard 15-week semester.
3.5.1 Grade Point Average
All USG institutions shall be on a 4.00 grade point average system, calculated to and truncated at two significant digits.
The following grades are approved for use in institutions in the determination of the Grade Point Average:
|Grade||Grade Point Average|
|WF||Withdrew failing (0.00)|
The University of Georgia and Georgia State University shall be on the following grade point average system, calculated to and truncated at two significant digits, with the following numeric equivalents.
In addition, Georgia State University will be allowed to use an A+ designation, with the equivalent numerical value of a 4.30. The University of Georgia and Georgia State University shall not use plus/minus grades in the calculation of the HOPE Scholarship grade point average (BoR Minutes, February 2009).
Institutions are permitted to use grades other than those in the Uniform Grading System for the purpose of grading student progress in Learning Support or Developmental Studies (see Academic and Student Affairs Handbook 2.9.1 for information on grading in Learning Support courses) (BoR Minutes, 1974-75, pp. 109-11; Aug. 2014).
The cumulative grade point average in each USG institution will be calculated by dividing the number of hours scheduled in all courses attempted in which a grade of A, B, C, D, F, or WF has been received into the number of grade points earned on those hours scheduled. The cumulative grade point average will be recorded on the student’s permanent record. Institutional credit shall in no way affect the cumulative grade point average.
Other averages may be computed by each institution for internal uses as may be required.
3.5.2 Symbols Not Included in Determining the Grade Point Average
For all institutions, the following symbols are approved for use in the cases indicated, but will not be included in the determination of the grade point average.
“I” This symbol indicates that a student was doing satisfactory work but, for non-academic reasons beyond his/her control, was unable to meet the full requirements of the course. The requirements for removal of an “I” are left to the respective institutions. However, if an “I” is not satisfactorily removed after three academic terms of residence, the symbol “I” will be changed to the grade “F” by the appropriate official.
“IP” This symbol indicates that credit has not been given in courses that require a “CP” continuation of work beyond the term for which the student signed up for the course. The use of this symbol is approved for dissertation and thesis hours and project courses. With the exception of Learning Support or Developmental Studies courses and Regents’ Test remediation courses, this symbol cannot be used for other courses. This symbol cannot be substituted for an “I” (BoR Minutes, 1988-89, pp. 77-78; 1990-91, p. 61).
“K” This symbol indicates that a student was given credit for the course via a credit by examination program approved by the respective institution’s faculty (CLEP, AP, Proficiency, etc.). “K” credit may be provided for a course the student has previously audited if the institutional procedures for credit by examination are followed (BoR Minutes, 1989-90, p. 146).
“S” This symbol indicates that credit has been given for completion of degree requirements other than academic course work. The use of this symbol is approved for dissertation and thesis hours, student teaching, clinical practicum, internship, and proficiency requirements in graduate programs. Exceptions to the use of this symbol for academic course work must be submitted to the USG chief academic officer for approval.
“U” This symbol indicates unsatisfactory performance in an attempt to complete degree requirements other than academic course work. The use of this symbol is approved for dissertation and thesis hours, student teaching, clinical practicum, internship, and proficiency requirements in graduate programs. Exceptions to the use of this symbol for academic course work must be submitted to the USG chief academic officer for approval.
“V” This symbol indicates that a student was given permission to audit this course. Students may not transfer from audit to credit status or vice versa. Students may register, however, on a credit basis for a course that has previously been audited (BoR Minutes, 1989- 90, p. 146).
“W” This symbol indicates that a student was permitted to withdraw without penalty. Withdrawals without penalty will not be permitted after the mid-point of the total grading period, including final examinations, except in cases of hardship as determined by the appropriate official of the respective institution.
“WM” This symbol indicates a student was permitted to withdraw under the Board of Regents policy for military service refunds, as noted in Section 18.104.22.168 of this Policy Manual. The use of this symbol indicates that this student was permitted to withdraw without penalty at any time during the term. (BoR Minutes, October 2001.)
3.5.3 Grade Point Average Upon Academic Renewal
Undergraduate students who who are either returning to a USG institution or are transferring to a USG institution may be eligible for Academic Renewal. Academic Renewal for the student signals the initiation of a new grade point average to be used for determining academic standing. This provision allows USG degree-seeking students who earlier experienced academic difficulty to make a fresh start and have one final opportunity to earn an associate or bachelor’s degree (BoR Minutes, June 1995; Aug. 2014).
3.6.1 Creation of Academic Programs
New degree programs to include nexus, associate, bachelor’s, master’s, and doctoral degrees shall not be added to curricula of a University System of Georgia (USG) institution unless recommended by the President of the institution and the Chancellor and approved by the Board of Regents.
USG institutions that offer programs that provide academic credit but award certificates, post-baccalaureate certificates, or post-graduate level certificates rather than degrees must notify the USG chief academic officer pursuant to guidelines set forth in the Academic and Student Affairs Handbook.
Ph.D. programs shall be limited to research universities (BoR Minutes, 1954-55, pp. 102-03; July, 1996, p. 17). Comprehensive universities do not normally offer Ph.D. degrees. In exceptional cases, however, they may offer the Ph.D. when:
- The program supports the central mission of that university;
- There is demonstrated demand for the program;
- There is demonstrated need for graduates of the program; and,
- There is assurance of high academic quality.
(BoR Minutes, April 2008)
All such program proposals will be subject to Board approval processes for graduate programs. The USG chief academic officer will seek counsel from appropriate USG leaders and other research universities, and then make recommendations to the Chancellor and the Board of Regents as to whether a comprehensive university has met these criteria (BR Minutes, April 2008).
In the case of applied doctorates, the Chancellor may recommend exceptions to the above policy under guidelines adopted by the USG chief academic officer.
3.6.2 Termination of Academic Programs
The termination of educational programs, degrees, or majors shall be submitted to the Chancellor for review and recommendation for action by the Board of Regents. Subsequent reinstatement of a program must be submitted as a proposal for a new program, as noted in Section 3.6.1 of this Policy Manual.
A temporary suspension of an educational program, degree, or major may be approved by a president for a period not to exceed two (2) academic years to allow for program review, to consider enrollment problems, to deal with faculty shortages, or for other similar reasons. The imposition and removal of a temporary suspension shall be reported to the Chancellor.
3.6.3 Comprehensive Academic Program Review
Each USG institution shall conduct academic program review on a periodic basis. Consistent with efforts in institutional effectiveness and strategic planning, each USG institution shall develop procedures to evaluate the effectiveness of its academic programs to address the quality, viability, and productivity of efforts in teaching and learning, scholarship, and service as appropriate to the institution’s mission. Institutional review of academic programs shall involve analysis of both quantitative and qualitative data, and institutions must demonstrate that they make judgments about the future of academic programs within a culture of evidence. Planning and conduct of academic program reviews shall be used for the progressive improvement and adjustment of programs in the context of the institution’s strategic plan and in response to findings and recommendations of the reviews. Adjustment may include program enhancement, maintenance at the current level, reduction in scope, or, if fully justified, consolidation or termination. (BoR Minutes, April 2010)
Except for programs requiring a formal accreditation review, an institution’s cycle of review for all undergraduate academic programs shall be no longer than seven (7) years, and for all graduate programs no longer than ten (10) years. Newly approved programs should automatically be reviewed seven years after launch. If successfully reviewed, the new program will then become part of the regular institutional cycle. If unsuccessful, the institution will present a plan of action to the System Office. Programs accredited by external entities may not substitute an external review for institutional program review, but material submitted as part of an external accreditation process may be used in the institutional review. Institutions may align program review cycles with required external accreditation review, so long as no program review cycle at any level exceeds ten (10) years. Institutions must also review career Associate degrees, Associate of Arts in a specific discipline/major, and Associate of Science in a specific discipline/major every five (5) years; review General Education every five (5) years; learning outcomes for each Area A-E of institutional core curricula must be approved by the Council on General Education. Institutions are also encouraged to review Learning Support programs. (BoR Minutes, April 2010; May 2016)
Each USG institution will complete the USG Academic Affairs Comprehensive Program Review (CPR) reporting vehicle. The CPR procedures and reporting vehicle are outlined in the Academic and Student Affairs Handbook section 2.3.6 Comprehensive Program Review. Each USG institution will provide the year in which all Board approved academic programs last underwent CPR and the next scheduled year for CPR for each degree program. Academic Affairs will monitor annually and report how many programs underwent CPR by sector and degree level, types of institutional decisions made in regards to include program enhancement, maintenance at the current level, reduction in scope, or, if fully justified, consolidation or termination. The System Office staff will continue to provide data on programs with low enrollment for institutional information. (BoR Minutes, April 2010; May 2016)
The Board of Regents shall continue efforts to provide adequate funds for increased research programs of the highest quality at University System of Georgia (USG) institutions through state appropriations and other outside sources.
In addition, the Board has approved the following special research centers:
- The Agricultural Experiment Stations of the University of Georgia.
- The Georgia Tech Research Institute (GTRI) of the Georgia Institute of Technology in Atlanta.
- The Marine Resources Program of the University of Georgia with three units:
- The Marine Institute on Sapelo Island;
- The Marine Resources Extension Center on Skidaway Island; and,
- The Skidaway Institute of Oceanography on Skidaway Island.
The faculty shall recommend to the president of the institution the candidates for degrees that the institution has been authorized by the Board to confer. A record of all degrees awarded shall be filed in the office of the Registrar of the institution conferring the degree. Absent the approval of the USG chief academic officer, no bachelor’s degree program shall exceed one hundred and twenty (120) semester credit hours, exclusive of physical education activity/basic health or orientation course hours that the institution may require (BoR Minutes, 1980-81, p. 49; December, 1995, p. 47).
3.8.2 Graduate Degrees
USG graduate schools shall award only such graduate degrees as may have been authorized by the Board of Regents. Other USG institutions shall not offer work leading to a graduate degree unless approved by the Board upon recommendation of the Chancellor or the Chancellor’s designee and the Committee on Education, Research and Extension. Absent the approval of the USG chief academic officer, no masters degree program shall exceed thirty-six (36) semester credit hours (BR Minutes, 1953-54, pp. 51-52; 1953-54, pp. 220-221; December, 1995, p. 47).
3.8.3 Residence Requirement for Degree
The Board shall leave to the discretion of USG institutions the matter of conferring a degree on a student who has been in residence at an institution for less than one (1) academic year and who has successfully passed prescribed courses of study required for a degree (BoR Minutes, 1958-59, p. 346).
3.8.4 Honorary Degrees
Honorary degrees are subject to approval by the Board of Regents. Honorary degrees may be conferred by USG research, regional, or state universities and state colleges to persons of notable achievement in an academic field, the arts and letters, the professions, or public service. An institutionally approved process for advancing candidates for consideration in a timely fashion shall include recommendations by a faculty committee and selection by the president of a candidate to be communicated to the Chancellor. Honorary degrees may be conferred upon candidates recommended by the Chancellor and approved by the Board of Regents.
Current elected or appointed national office holders or officials of the State of Georgia to whom the USG institutions are directly or indirectly answerable, as well as persons who are announced candidates for national or state elective offices are ineligible for honorary degrees. Current Regents and all current USG employees are also ineligible.
Relatively few awards should be given. No individual shall receive more than one (1) honorary degree from a USG institution. The recipient must be present to receive the degree (BoR Minutes, June 1995, p. 34; September 1998, p. 92; April 2012).
3.8.5 Diplomas Earned at Institutions Under a Previous Name
Upon request, a USG institution may issue a certificate to a graduate who received a diploma under a previous name of the institution in line with the requirements set forth in the Academic & Student Affairs Handbook in order to memorialize the individual’s status as an alumnus or alumna of the institution.
Each institution shall have a framework for academic advising that supports students in the effective use of resources to identify and maintain a path toward educational, professional and personal goals.
(BoR Minutes, 1980-81, P. 85; Feb. 2017)
The USG chief academic officer shall establish guidelines concerning the designation and sale of textbooks required for coursework at USG institutions. Minimally, the guidelines shall include provisions that:
- Promote increased communication between and among students, faculty, and college bookstores concerning the use of textbooks in the classroom, the designation of required versus recommended texts, textbook costs, textbook adoption schedules, alternative acquisition methods, and other factors affecting the designation and sale of textbooks in order to increase the options available to students in meeting their cost of education.
- Ensure that bookstore operations, whether managed internally or outsourced to private vendors, offer the best value to students in acquiring textbooks and actively promote alternative options to help minimize student cost.
- Require a third-party review process at the institution for determining if faculty may use self-authored texts in their classroom, and disallow faculty to resell sample texts provided by publishers or to take advantage of any financial incentives offered by publishers in the assignment of specific texts.
(BoR Minutes, May 2005; February 2007)↑ Top