9.12 Management and Operations
9.12.1 Sustainability, Efficiency, and Effectiveness
The Board of Regents is committed to providing sustainability leadership through responsible stewardship of the state’s natural and physical resources. The goal of this policy is to advance economic vitality, ecological integrity and social well-being through continuous improvement in campus operations thereby enhancing each institution’s education, research and service missions.
Each USG institution will:
- Manage natural and fiscal resources in a responsible and balanced way that intentionally reduces negative environmental impacts, restores natural systems, and promotes longterm prosperity;
- Design, construct, operate, and maintain facilities in consideration of the environmental, social and economic systems on which our campuses depend;
- Remain committed to the implementation of best practices related to buildings, climate, energy, food systems, grounds, purchasing, renewable resources, transportation, waste streams, and water;
- Create a culture of sustainability in thought and action by promoting awareness, encouraging participation, and leading by example; and
- Engage in measures to maximize and improve the quality of life within the communities we serve. Responsibility for overall implementation lies with the institution president, however, all students, faculty, and staff share in the responsibility to promote these principles. Campuses, as living, learning laboratories, will therefore bring about transformative change for the future generations of the State of Georgia. The USG chief facilities officer shall periodically highlight sustainability achievements and best practices to the Board.
(BoR Minutes, January 2016)
9.12.2 Maintenance and Upkeep
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9.12.3 Major Repairs and Rehabilitation
The Chancellor is authorized to allocate to USG institutions, without prior approval of the Board, capital outlay appropriations - rehabilitation funds (cash or bonds), in amounts not to exceed $500,000 for any one project. The USG chief facilities officer is authorized to allocate to USG institutions, without prior approval of the Board, capital outlay appropriations - rehabilitation funds (cash or bonds), in amounts not to exceed $250,000 for any one project. The actions taken under the authority of this paragraph shall be reported annually to the Committee on Real Estate and Facilities (BoR Minutes, August, 2007).
Refer to Section 18.0, Major Repair and Rehabilitation Funds, of the Business Procedures Manual for more information on major repair and rehabilitation funds.
9.12.4 Environmental and Occupational Safety
The Board of Regents is committed to achieving excellence in providing a safe working and learning environment, and supporting environmentally sound practices in the conduct of institutional activities. Each institution shall, at a minimum, comply with applicable environmental and occupational safety laws and regulations, and shall designate a key member of its administrative leadership team to oversee compliance. In the absence of specific laws or regulations, each institution will follow industry standards and good management practices.
Each institution shall maintain policies and procedures to govern activities to meet the goal of comprehensively integrating occupational safety and environmental considerations, and will periodically review and update such policies and procedures.
The USG chief facilities officer is responsible for developing standards, guidelines, and processes to promote, support, and access the implementation of environmental and occupational safety management programs and initiatives.
The USG chief facilities officer shall require institutions to provide reports related to environmental and occupational safety performance and shall report such data to the Board on an annual basis (BoR Minutes, June 2009).
9.12.5 Emergency Planning and Preparedness
The Board of Regents considers emergency preparedness and planning activities essential for maintaining the safety and security of the campus environment at each institution. Each institution shall develop and maintain an emergency action/response plan to guide the institution in responding to public health, natural, and man-made hazards with the goal of mitigating risks to staff, students, faculty, and property. Each institution will provide an updated copy of their emergency action/response plan at least annually to the USG chief facilities officer or designee.
Each institution shall designate an individual as a representative to coordinate emergency preparedness and planning activities, share information with the University System Office, and to coordinate with the USG’s emergency preparedness and planning activities. The individual’s name, title, and contact information will be provided to the USG chief facilities officer and updated as required.
The USG chief facilities officer shall periodically update the Board on emergency planning and preparedness activities (BoR Minutes, June 2009).
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