Business Procedures Manual

Fiscal Affairs Division

8.3 Tuition and Fees

(Last Modified on January 11, 2017)

Each year, the Board of Regents establishes tuition and mandatory fee rates for all USG institutions. Although rates are linked to formula funds through a cost sharing percentage, actual tuition rates may be adjusted annually to balance affordability, access and quality across all sectors of the University System. Institutions may request the Board to consider differential tuition rates for nationally-competitive graduate and professional programs. Institutions may also request the Board to consider special tuition rates for distance learning courses and programs. For the purpose of setting special tuition rates, distance learning courses and programs shall be defined as those courses and programs in which 95% or more of class contact time is delivered by distance technology.

Mandatory fees are fees charged to all enrolled students. They include, but are not limited to, fees for intercollegiate athletics, student activities, student health services, parking, transportation, and/or facilities development.

8.3.1 Tuition – Revenue Projections from Institutions

(Last Modified on December 22, 2010)

In September each year, each USG institution completes and submits the Revenue Projections form to Fiscal Affairs. It includes the following components:

  1. Actual revenue from various sources for the prior year
  2. Budgeted revenue for the current year
  3. Amended revenue for the current year
  4. Projected revenue for the following year
  5. Amount of revenue generated from a 1% increase in tuition
  6. Impact on the HOPE program from a 1% increase in tuition

The revenue projections are used to:

  • Compute the funds generated from various levels of tuition increase
  • Determine the impact on HOPE at various levels of tuition increase
  • Adjust the internal revenue on the institution’s allocation sheet for the original budget for the following year

The Board determines the tuition rate increase for all USG institutions.

8.3.2 Mandatory Fees

(Last Modified on December 1, 2011)

All mandatory fee requests are due from the institutions to Fiscal Affairs in December. Institutions must submit a fee request package. Each fee request package includes the following:

  1. Summary of fee requests including revenue
  2. Detail of revenue projection for each mandatory fee
  3. Financial data form with actual and projected revenues and expenditures
  4. Mandatory student fee participation form

In accordance with Board Policy 7.3.2.1, institutions must have a Fee committee; composed of at least fifty percent (50%) students, except in special circumstances when a general purpose fee is instituted system-wide by the Board of Regents. The committee shall include at least four students, who shall be appointed by the institution’s student government association (SGA). This committee is charged with reviewing and voting on the student fee request. The form shows the names of the student fee advisory committee members and their vote on the action. The Board of Regents does not require approval of the request by the committee.

Analysts in Fiscal Affairs review the fee requests submitted by each institution. After review, Fiscal Affairs makes recommendations to the Chancellor and the Board of Regents.

8.3.3 Housing and Food Service Fees

(Last Modified on December 1, 2011)

All housing and food service fee requests are due from the institutions to Fiscal Affairs in January. Institutions must submit these along with their fee request package. Each request must include the following:

  1. Summary of requests including revenue impact
  2. Detail of revenue projection for each type of fee
  3. Financial data form with actual and projected revenues and expenditures

In addition, reserve amounts for auxiliary enterprises should be detailed with projected future expenditures. Analysts in Fiscal Affairs review the fee requests submitted by each institution. After review, Fiscal Affairs makes recommendations to the Chancellor and the Board of Regents.

8.3.4 Miscellaneous Fees

(Last Modified on December 1, 2011)

Institutions are required to submit an updated list of all miscellaneous fees in January. The president of each institution has the authority to approve miscellaneous fees.

Note: Reporting to the Board is for informational purposes only.

8.3.5 Approval of all Tuition and Fees

(Last Modified on October 22, 2010)

The Board of Regents approves tuition rates and all mandatory fees in April. The Chancellor approves housing and food service fees at the same time.

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