Business Procedures Manual

Essential business procedural components for University System of Georgia institutions.

Section 16 Introduction

Introduction

(Last Modified on August 14, 2020)

Institutions of the University System of Georgia (USG) are subject to audits and other engagements regularly conducted by the state Department of Audits and Accounts (DOAA), federal auditors, the USG Internal Auditors, and other third-party auditors.

The USG Internal Audit function is under the direction of the Vice Chancellor of Internal Audit/Chief Audit Officer (CAO) and is comprised of the BOR Office of Internal Audit staff (OIA) and institutional internal auditors. The USG Internal Audit function exists to support the Board of Regents, system administration, and institutional administrations in meeting their governance, risk management and compliance responsibilities while helping to improve organizational and operational effectiveness and efficiency. Internal auditing provides independent and objective assurance and consulting services to the BOR, the Chancellor, and institution leadership in order to add value and improve operations. The internal audit activity helps the University System Office (USO) and USG institutions accomplish their objectives by bringing a systematic, disciplined approach to evaluate and improve the effectiveness of governance, risk management, compliance, and internal control processes.

The USG Internal Audit function conducts the following types of engagements:

  1. operational, financial and information technology assurance engagements of USG institutions and the USO
  2. system-wide reviews of specific programs and processes
  3. consulting services to the USO and to USG institutions
  4. special reviews and investigations

To accomplish these objectives, an internal auditor is authorized to have full, free, and unrestricted access to all property, personnel, and records to the extent permitted by law. The USG Human Resources Administrative Practices Manual (HRAP) details additional employee responsibilities pertaining to cooperating with internal audits. Internal auditors are charged with providing records in their possession the same level of protection provided by the record steward or owner in accordance with USG data protection standards. The USG Internal Audit function shall adhere to the International Standards for the Professional Practice of Internal Auditing published by the Institute of Internal Auditors, Inc.

DOAA is charged by law with providing audit services for all state institutions. Since the USG is an organizational unit of the State of Georgia, DOAA conducts individual financial audit engagements at several selected institutions along with specific audit testing at others as deemed necessary to provide audit coverage needed to express an opinion on the State’s Comprehensive Annual Financial Report (CAFR). DOAA also performs federal financial assistance testing at selected institutions as needed for the Statewide Single Audit Report. From time to time the DOAA may also provide special reports for institutions seeking re-accreditation. The CAO serves as primary audit liaison between the USG and the DOAA.

Various Federal agencies conduct audits and investigations associated with federal funds, programs, and/or regulated activities administered by USG entities. USG entities may be subject to additional third-party assurance engagements insofar as the third-party has the legal or contractual authority to conduct an assurance engagement or review.


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