Business Procedures Manual

Essential business procedural components for University System of Georgia institutions.

12.1 Definitions

(Last Modified on March 21, 2019)

This section provides definitions needed to interpret the remainder of Section 12 content.

Organizations are all USG institutions and the University System Office (USO), which includes the Shared Services Center (SSC), the Georgia Public Library Service (GPLS), the Georgia Archives and the Georgia Film Academy.

Information Systems are the technology structure and software administered for the purpose of storing, managing, using and gathering of data and communication in an organization.

Organizational Data are data managed in an information system by, or on behalf of, a USG organization. Organizational Data are information that record facts, statistics or information, which is read, created, collected, reported, updated, or deleted by offices of the organization. Data may be stored electronically or physically. Organizational data may reside in an organizational information system or a third-party system.

Principle of Least Privilege describes privileges to information resources permitting access to only what is necessary for the users to successfully perform their job requirements.

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