Business Procedures Manual

Essential business procedural components for University System of Georgia institutions.

21.3 Registration and Fee Payment

(Last Modified on February 21, 2019)

All USG study abroad students pay tuition, applicable mandatory fees, and Program Charges. Per BOR Policy 7.3.4.1, an institution may award a waiver of the out-of-state tuition differential for students participating in a USG study abroad program. Some mandatory fees may be waived in accordance with BOR Policy Manual section 7.4.1.2.

Tuition and fees should be assessed in the student information system at the time of registration. Payment due dates and refund dates for tuition and fees should be no later than those for students taking campus-based courses. In some cases an earlier deadline may be required. Deadlines for payment of the Program Charge may be set by the individual study abroad office.

Study abroad offices, academic departments and program directors should avoid directly receiving payments from students. Collection of deposits, application fees and the Program Charge should be assessed in the student information system. If using the student information system is not possible, payment should be collected via electronic source (e.g. Touchnet, Marketplace) or students should deposit into a designated account at the Bursar’s office.

In many instances, a USG student may remain registered at his/her home institution during the period of international study. Students remain eligible for all appropriate financial aid as long as a program is approved for credit and is part of a degree program. Financial aid awards may be adjusted to reflect the actual cost of attendance for a particular study abroad program, which includes the costs of transportation, living costs, visa fees and health insurance.

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