Board of Regents Policy Manual

Official Policies of the University System of Georgia

3.4 Calendar of Academic Activities

3.4.1 Semester System

(Last Modified on January 18, 2017)

All USG institutions shall be on the semester system (BoR Minutes, Dec. 1995; Oct. 2016).

3.4.2 Uniform Academic Calendar

(Last Modified on January 18, 2017)

For the purposes of this policy, credit hours and weeks of instruction are defined within the code of federal regulations. A credit hour is defined as in 34 cfr 600.2; a week of instructional time is defined as in 34 cfr 668.3(b).

Institutions will have two (2) semesters, each with fifteen (15) instructional weeks. A course offered in fewer than fifteen (15) instructional weeks shall contain the same total hours (contact hours, preparation time, content, and requirements) as the same course offered in the standard 15-week semester.

All institutions, with the exception of Medical School at Augusta University and the College of Veterinary Medicine at the University of Georgia, shall begin and end classes during the prescribed periods. The prescribed dates for starting and ending classes can be found in the Academic Affairs Handbook.

Each institution will determine all other necessary dates for the semester, including the possibility of flexible scheduling within and between semesters. Each term must be separated by a minimum of one (1) day. (BoR Minutes, Oct. 2016)

3.4.3 Religious Holiday Schedule

(Last Modified on January 18, 2017)

Each institution should have a policy regarding special arrangements for students for religious holidays. (BoR Minutes, Oct. 2016)

3.4.4 Exceptions

(Last Modified on July 28, 2009)

Requests for exceptions to this policy must be submitted in writing to and approved in writing by the USG chief academic officer.

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