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Board of Regents Policy Manual

11.1 General Policy

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The Board of Regents shall rely on the Chancellor, the presidents of all USG institutions, and their chief information officers to develop, adapt, and administer the information technology methods and procedures for promoting efficiency of operations and the advancement of learning.

The term “technology” is defined in O.C.G.A. § 50-25-1 and includes, but is not limited to:

“hardware, software, and communications equipment, including, but not limited to, personal computers, mainframes, wide and local area networks, servers, mobile or portable computers, peripheral equipment, telephones, wireless communications, public safety radio services, facsimile machines, technology facilities including, but not limited to, data centers, dedicated training facilities, and switching facilities, and other relevant hardware and software items as well as personnel tasked with the planning, implementation, and support of technology.”

11.1.1 Board of Regents Procedures and Guidelines

The Board of Regents holds the USG chief information officer responsible for the establishment of the procedures and guidelines under which the acquisition, development, planning, design, construction/renovation, management, and operation of USG technology facilities and systems shall be accomplished. Documentation of Board of Regents’ procedures and guidelines shall be maintained and updated in electronic format and shall be readily available to institutions, consultants, vendors, and any other parties involved in work on USG IT-related initiatives. A complete list and current documents will be accessible on the USG web site.

The USG chief information officer shall periodically update the Board on the status of documents available for guidance on USG IT-related topics.

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11.1.2 Delegation of Authority

For the purposes of this section of this Policy Manual, unless specifically designated otherwise, the Chancellor’s designee shall be the USG chief information officer or any other person designated by the Chancellor in writing from time to time.

Where the Board has authorized action or has previously delegated authority, the Chancellor, the Chancellor’s designee, and the USG chief information officer shall be authorized and empowered, in the name and on behalf of the Board of Regents of the University System of Georgia, to take or cause to be taken any and all such further action as, in the judgment of such officials, may be necessary, proper, convenient, or required in connection with the execution and delivery of such instruments, documents, or writings in order to carry out the intent of authority granted and authority delegated so as to comply with state and federal law.

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