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Business Procedures Manual

8.3 Tuition and Fees

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Each year, the Board of Regents establishes tuition and mandatory fee rates for all USG institutions. Although rates are linked to formula funds through a cost sharing percentage – 75% of formula cost is borne by the state, 25% is borne by students – actual rates may be adjusted annually according to a host of factors. Institutions are authorized to request differential tuition rates for nationally-competitive graduate and professional programs and are authorized to set rates for distance learning courses and programs, subject to the restriction that rates cannot be less than those established by the Board of Regents for resident undergraduates at each institution.

Mandatory fees are fees charged to all enrolled students. They include, but are not limited to, fees for intercollegiate athletics, student activities, student health services, parking, transportation, and/or facilities development.

8.3.1 Tuition – Revenue Projections from Institutions

In September each year, each USG institution completes and submits the Revenue Projections form to Fiscal Affairs. It includes the following components:

  1. Actual revenue from various sources for the prior year
  2. Budgeted revenue for the current year
  3. Amended revenue for the current year
  4. Projected revenue for the following year
  5. Amount of revenue generated from a 1% increase in tuition
  6. Impact on the HOPE program from a 1% increase in tuition

The revenue projections are used to:

  • Compute the funds generated from various levels of tuition increase
  • Determine the impact on HOPE at various levels of tuition increase
  • Adjust the internal revenue on the institution’s allocation sheet for the original budget for the following year

The Board determines the tuition rate increase for all USG institutions.

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8.3.2 Mandatory Fees

All mandatory fee requests are due from the institutions to Fiscal Affairs in December. Institutions must submit a fee request package. Each fee request package includes the following:

  1. Summary of fee requests including revenue
  2. Detail of revenue projection for each mandatory fee
  3. Financial data form with actual and projected revenues and expenditures
  4. Mandatory student fee participation form

In accordance with Board Policy 7.3.2.1, institutions must have a Fee committee; composed of at least fifty percent (50%) students, except in special circumstances when a general purpose fee is instituted system-wide by the Board of Regents. The committee shall include at least four students, who shall be appointed by the institution’s student government association (SGA). This committee is charged with reviewing and voting on the student fee request. The form shows the names of the student fee advisory committee members and their vote on the action. The Board of Regents does not require approval of the request by the committee.

Analysts in Fiscal Affairs review the fee requests submitted by each institution. After review, Fiscal Affairs makes recommendations to the Chancellor and the Board of Regents.

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8.3.3 Housing and Food Service Fees

All housing and food service fee requests are due from the institutions to Fiscal Affairs in January. Institutions must submit these along with their fee request package. Each request must include the following:

  1. Summary of requests including revenue impact
  2. Detail of revenue projection for each type of fee
  3. Financial data form with actual and projected revenues and expenditures

In addition, reserve amounts for auxiliary enterprises should be detailed with projected future expenditures. Analysts in Fiscal Affairs review the fee requests submitted by each institution. After review, Fiscal Affairs makes recommendations to the Chancellor and the Board of Regents.

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8.3.4 Miscellaneous Fees

Institutions are required to submit an updated list of all miscellaneous fees in January. The president of each institution has the authority to approve miscellaneous fees.

Note: Reporting to the Board is for informational purposes only.

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8.3.5 Approval of all Tuition and Fees

The Board of Regents approves tuition rates and all mandatory fees in April. The Chancellor approves housing and food service fees at the same time.

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