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Business Procedures Manual

4.8 Travel by Private Aircraft

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Modified: January 21, 2011

Employees may be reimbursed for the use of a private aircraft. Reimbursement will be at the same rate as mileage reimbursement for travel in a personal vehicle, as noted in Section 4.6.2. Reimbursement is made for the most direct route via highway miles from the employee’s residence or headquarters to the destination point(s), whichever is nearer.

Employees utilizing private aircraft should document the expense on the employee travel expense statement. In the Comments section of the employee travel expense statement, the employee should add following comment: “Traveled by private aircraft, registration number Nxxxx; mileage calculated from the official highway map.”

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