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Business Procedures Manual

21.2 Registration and Fee Payment

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USG students who participate in approved study abroad programs should normally be assessed tuition and program fees by their home institution (or the sponsoring institution) Bursar’s Office. Study Abroad Offices and program directors should avoid the direct receipt of payments from students, whenever possible. Permitted exceptions include the payment of an initial application fee. Study Abroad Offices and program directors should provide to the Bursar’s Office necessary information about each student and his/her appropriate program charges, so that these can be entered into the institution’s student information system.

In most instances, a USG student should remain registered at his/her home institution during the period of international study. Students remain eligible for all appropriate financial aid. Financial aid awards may be adjusted to include the higher costs of travel, living expenses, etc. that may be incurred for the study abroad program.

Study abroad fees generally consist of two components:

  1. Tuition and mandatory student fees related to the actual registration for classes. All study abroad students pay a minimum of in-state tuition and applicable mandatory fees, some of which may be waived in accordance with BOR policy. Whenever possible, tuition should be assessed by the regular student information system when registration occurs. Payment due dates and refund dates should be the same as those for students taking campus-based courses.

    Tuition charges for out-of-state students are set at a minimum of in-state tuition plus a $250 surcharge per term. A higher surcharge may be assessed if approved by the president of the institution or her/his designee, but the tuition and surcharge should never exceed the BOR approved limit for out-of-state tuition charges.

  2. Program specific fees (for travel, lodging, meals, exchange rate variance, etc.). These program fees should be assessed in the student information system whenever possible. The payment deadlines and refund schedules for these fees will vary from program to program. Payment due dates and refund dates can be earlier, but should not be later, than the due dates and refund dates for students taking campus-based courses.