2.8 General Ledger Accounts - Revenue Accounts
2.8.1 Operating Revenues (40xxxx – 47xxxx)
40xxxx STUDENT FEES
| Code | Description |
|---|---|
| 4011xx | Resident Tuition Includes charges as approved by the Board of Regents that are assessed to all regularly enrolled students. |
| 4013xx | Fee Waivers - Resident Tuition Includes the cost of fees waived for Resident Tuition. Fee Waivers functions as a contra-revenue account, with the normal fee amount being booked into Resident Tuition as a credit and the fee waiver amount booked into Fee Waivers as a debit. |
| 4014xx | Distance Learning Resident Tuition Includes charges as approved by the Board of Regents that are assessed to all regularly enrolled students participating in Distance Learning classes. |
| 4021xx | Non-Resident Tuition Includes amounts charged to non-resident students for instruction. All such tuition charges are to be approved by the Board of Regents. |
| 4023xx | Fee Waivers - Non-Resident Tuition Includes the cost of fees waived for Non-Resident Tuition. This is a contra-revenue account. |
| 4031xx | Technology Fees Includes fees charged to students to supported advanced technology programs at the institution. |
| 4033xx | Fee Waivers – Technology Fees Includes the cost of fees waived for Technology Fees. This is a contra-revenue account. |
| 4041xx | Student Transportation Fees Includes fees charged to students to support campus-based transportation systems. |
| 4043xx | Fee Waivers - Student Transportation Fees Includes the cost of fees waived for Student Transportation Fees. This is a contra-revenue account. |
| 4051xx | Parking/Vehicle Registration Includes fees charged to students for Parking Services and/or Vehicle Registration purpose. |
| 4053xx | Fee Waivers – Parking/Vehicle Registration Includes the cost of fees waived for Parking/Vehicle Registration. This is a contra-revenue account. |
| 4061xx | Student Health Fees Includes fees charged to students to support campus-based health services. |
| 4063xx | Fee Waivers – Student Health Fees Includes the cost of fees waived for Student Health Fees. This is a contra-revenue account. |
| 4071xx | Student Athletic Fees Includes the cost of fees charged to students to support athletic programs. |
| 4073xx | Fee Waivers – Student Athletic Fees Includes the cost of fees waived for Student Athletic Fees. This is a contra-revenue account. |
| 4074xx | Other Student Athletic Fees Includes all Student Athletic Fees not defined in the accounts above. |
| 4081xx | Student Activity Fees Includes fees charged to students used to support the institution’s Student Activities programs. |
| 4083xx | Fee Waivers – Student Activity Fees Includes the cost of fees waived for Student Activity Fees. This is a contra-revenue account. |
| 4084xx | Other Student Activity Fees Includes all Student Activity Fees not defined in the accounts above. |
| 4091xx | Late Registration Fees Fees charged to students for registration accomplished after the normal registration period has been closed. |
| 4092xx | Distance Education Fee Fees charged to students participating in a Distance Education Program. These fees help offset the additional costs involved in providing Distance Education. |
| 4093xx | Application Fees Fees charged to students at the time of application for acceptance into the institution. Although these fees produce revenue, one of their purposes is to ensure that the applicant is serious about attending the institution. |
| 4094xx | Applied Music Fees Fees charged to students receiving individual music instruction. |
| 4095xx | Applied Instruction – Other Fees charged to students receiving individual or special types of instruction. This includes lab fees. |
| 4096xx | Transcript Fee A fee charged to students for providing copies of transcripts. |
| 4097xx | Student Returned Checks Fee A fee charged to students who have sent checks to the institution that are returned unpaid from the bank. |
| 409815 | Institutional Fee A mandatory student fee applicable to all institutions that was first mandated by the Board of Regents in FY2009 as a response to state budget cuts. |
| 4099xx | Student Fees – Other Any other student fee not properly classified in a previous account. |
| 409998 | Allowance for Doubtful Revenue – Tuition and Fees The funding source (contra-revenue) used to fund the reserve for uncollectible accounts associated with Tuition and Fees. See section 10.4.1 for further information. |
| 409999 | Scholarship Allowance A contra account used to post a “scholarship allowance” amount that eliminates the double counting of certain revenues. Public institutions, after adoption of GASB Statements 34 and 35, should report tuition discounts and allowances and scholarships generally as reductions of tuition and fees revenues. See NACUBO Advisory Report 2000-5 and the BOR spreadsheet for “Sponsored and Unsponsored Scholarships” for calculation information. |
41xxxx APPROPRIATIONS
| Code | Description |
|---|---|
| 411xxx | Federal Appropriations |
| 4111xx | Federal Appropriations Includes federal funds awarded as general support to specific programs. |
| 41119x | Federal Appropriations – Non-Exchange Includes federal funds awarded as general support to specific programs where the appropriation is a non-exchange transaction. |
| 4131xx | Other Appropriations Includes funds awarded as general support to specific programs. |
| 41319x | Other Appropriations – Non-Exchange Includes other funds awarded as general support to specific programs where the appropriation is a non-exchange transaction. |
| 414998 | Allowance for Doubtful Revenue – Appropriations The funding source (contra-revenue) used to fund the reserve for uncollectible accounts associated with Appropriations. See section 10.4.1 for further information. |
42xxxx GRANTS AND CONTRACTS
| Code | Description |
|---|---|
| 421xxx | Federal Grants and Contracts Includes federal funds awarded as Grants and Contracts to the institution. |
| 4211xx | Federal Pell Grants Includes federal funds awarded as Pell Grants to the institution. |
| 4212xx | Federal SEOG Grants Includes federal funds awarded as SEOG Grants to the institution. |
| 4213xx | Federal College Work Study Program Includes federal funds awarded for operation of the College Work Study Program. |
| 4214xx | Federal Direct Student Loans Includes federal funds awarded for operation of the Direct Student Loan Program. Note: Valid through FY 2005. Do not use in FY 2006 or subsequent fiscal years. |
| 4215xx | Federal Stimulus – Operating Includes federal stimulus funds that are considered to be operating transactions. |
| 4219xx | Other Federal Grants & Contracts Includes federal funds awarded to the institution for other Federal Grants and Contracts. |
| 422xxx | State Grants and Contracts Includes state funds awarded as Grants and Contracts to the institution. |
| 4221xx | State Hope Scholarships Includes state funds awarded for operation of the Hope Scholarship program. Note: Valid through FY 2005. Do not use in FY 2006 or subsequent fiscal years. |
| 4222xx | Georgia Pre-Kindergarten Includes state funds awarded for operation of the Pre-Kindergarten program. |
| 4229xx | Other State Grants & Contracts Includes state funds awarded for Other State Grants and Contracts not specified elsewhere. |
| 423xxx | Local Grants and Contracts Includes local governmental funds awarded as Grants and Contracts to the institution. |
| 4231xx | Local Grants & Contracts Includes local governmental funds awarded as Grants and Contracts to the institution. |
| 424xxx | Private Grants and Contracts Includes private non-governmental funds awarded as Grants and Contracts to the institution. |
| 4241xx | Private Grants & Contracts Includes private non-governmental funds awarded as Grants and Contracts to the institution. |
| 425998 | Allowance for Doubtful Revenue – Grants and Contracts The funding source (contra-revenue) used to fund the reserve for uncollectible accounts associated with Grants and Contracts. See Section 10.4.1 for further information. |
43xxxx LOAN REVENUES
| Code | Description |
|---|---|
| 4311xx | Loan Interest Income Interest earned by a Loan fund. |
| 4312xx | Loan Collections Collections of Loan principles. |
| 4313xx | Loan Fees Fees charged to students at time of loan origination. |
44xxxx – 45xxxx SALES AND SERVICES
| Code | Description |
|---|---|
| 441xxx | Sales & Service Fees Revenues from fees charged to students and the general public for sales and services by the institution. |
| 4411xx | Continuing Education Course Fees Revenues from fees charged for attending Continuing Education courses. |
| 4419xx | Other Sales & Service Fees Revenues from fees charged for other sales and services. |
| 442xxx | Fines Receipts of income resulting from fines imposed for violations of the institution’s established regulations. |
| 4421xx | Library Fines Receipts of income resulting from fines imposed for violations of the institution’s established regulations for library operations. |
| 4429xx | Other Fines Receipts of income resulting from fines imposed for violations of the institution’s established regulations, not including library fines. |
| 449xxx | Other Educational Sales & Services Revenues from educational sales and services not defined elsewhere. |
| 4491xx | Other Educational Sales & Services Revenues from educational sales and services not defined elsewhere. |
| 451xxx | Rents Revenue received for the rental of rooms, conference rooms, residence hall rooms, apartments, or rental of any other assets owned by the institution. |
| 452xxx | Sales Revenue received from sales of all types, including advertising space in printed materials or electronic media, sales of tickets for admission to athletic or theatrical events, sales (other than room and board) of merchandise and concessions. |
| 453xxx | Athletic Revenue Revenue received from fees charged for extracurricular activities and services not included in account “4071xx Student Athletic Fees.” An example of this type of revenue would be fees charged for Athletic Camps. |
| 454xxx | Health Service Revenue Revenue received from fees charged for health service not included in account “4061xx Student Health Fees.” Other Health Service Revenues are from lab fees, fees for immunizations, and other fees for additional services. |
46xxxx SALES & SERVICES OF HOSPITALS
Revenue received from fees charged for services and from sales of institution owned hospitals.
Other Miscellaneous Revenues
| Code | Description |
|---|---|
| 470xxx | Other Miscellaneous Revenues Revenue received from miscellaneous or extraordinary sources for which a specific revenue account code has not been provided elsewhere. |
| 471xxx | Quasi-Revenue from Distribution of Costs Revenues resulting from charging operating departments for the value of services (such as printing) provided by one department where revenue is booked for the department providing the service and expense is booked for the department receiving the goods. Quasi revenue is eliminated by journal entry and does not show on the year-end financial statements. |
| 472xxx | Indirect Cost Recoveries Revenue received as a result of indirect cost recovery from sponsors for the various types of sponsored programs. |
| 4721xx | Indirect Cost Recovery – Federal Includes those amounts collected as overhead allowance on federal grants and/or contracts. |
| 4722xx | Indirect Cost Recovery – State Includes those amounts collected as overhead allowance on state grants and/or contracts. |
| 4723xx | Indirect Cost Recovery – Local Includes those amounts collected as overhead allowance on local grants and/or contracts. |
| 4724xx | Indirect Cost Recovery – Private Includes those amounts collected as overhead allowance on private grants and/or contracts. |
| 473xxx | Administrative Cost Allowance Revenue representing a fixed amount per financial aid recipient or a percentage of financial aid expenditures related to campus administered financial aid programs. |
2.8.2 Non-Operating Revenues (48xxxx – 49xxxx)
State Appropriations
| Code | Description |
|---|---|
| 4801xx | State Appropriations Includes amounts received from Regents allocation for general operations. |
Endowment Income
| Code | Description |
|---|---|
| 4811xx | Endowment Income – Interest Includes those funds that are received as interest from Endowment Fund Earnings and carry no specific designation. |
| 4812xx | Endowment Income – Dividends Includes those funds that are received as dividends from Endowment Fund Earnings and carry no specific designation. |
| 4813xx | Endowment Income – Realized Gain/Losses This account should be used for reporting the gain or loss on the sale of investments in term endowments. |
| 4821xx | Endowment Income – Restricted Includes those funds that are received as income from Endowment Fund Earnings and carry specific designations as to use. |
| 4831xx | Endowment Income – Funds Held in Trust Includes funds received in instances where the institution is a beneficiary of a Trust Fund held by others. |
| 4841xx | Endowment Income – Other Includes endowment income not described elsewhere. |
Gifts
| Code | Description |
|---|---|
| 485xxx | Gifts Contributions received by the institution for unrestricted use in daily operations, for which the institution has made no commitment of resources or services. |
| 4851xx | Federal Gifts Gifts from federal sources. |
| 48519x | Federal Gifts – Non Exchange Gifts from federal sources that are non-exchange transactions. |
| 4852xx | Federal Gifts – Capitalized Gifts from federal sources that meet the criteria for capitalization. |
| 48529x | Federal Gifts – Capitalized – Non Exchange Gifts from federal sources that meet the criteria for capitalization and that are non-exchange transactions. |
| 4853xx | State Gifts Gifts from state sources. Includes MRR Non-Capitalizable Projects. |
| 48539x | State Gifts – Non Exchange Gifts from state sources that are non-exchange transactions. |
| 4854xx | State Gifts – Capitalized Gifts from state sources that meet or exceed the capitalization limit. Includes GSFIC completed projects and MRR Capitalizable Projects. |
| 48549x | State Gifts – Capitalized – Non Exchange Gifts from state sources that meet or exceed the capitalization limit and that are non-exchange transactions. |
| 4855xx | Local Gifts Gifts from local sources. |
| 48559x | Local Gifts – Non Exchange Gifts from local sources that are non-exchange transactions. |
| 4856xx | Local Gifts – Capitalized Gifts from local sources that meet or exceed the capitalization limit. |
| 48569x | Local Gifts – Capitalized – Non Exchange Gifts from local sources that meet or exceed the capitalization limit and that are non-exchange transactions. |
| 4857xx | Private Gifts Gifts from private sources. |
| 48579x | Private Gifts - Non Exchange Gifts from private sources that meet or exceed the capitalization limit. |
| 4858xx | Private Gifts – Capitalized Gifts from private sources that meet or exceed the capitalization limit. |
| 48589x | Private Gifts – Capitalized - Non Exchange Gifts from private sources that meet or exceed the capitalization limit and that are non-exchange transactions. |
Other Income
| Code | Description |
|---|---|
| 486xxx | Interest Income Includes any interest earned on short-term investments of cash. |
| 487xxx | Short Term Investments Interest earned on short term investments. |
| 488xxx | Local Government Investment Pool Interest earned on local government investment pools. |
| 489xxx | Long Term Investment Income Interest earned on long term investment income. |
| 490xxx | Dividend Income Includes any dividends earned on investments. |
| 491xxx | Other Grants & Contracts-Non Operating Includes funds awarded as Grants and Contracts to the institution that are not included in other account codes and that are considered to be non-operating transactions. |
| 491100 | Other Federal Grants & Contracts-Non Operating Includes Federal Funds awarded as Grants and Contracts to the institution that are not included in other account codes and that are considered to be non-operating transactions. |
| 491101 | Federal Pell Grants – Non-Operating Includes Federal Funds awarded as Pell Grants to the institution that are not included in other account codes and that are considered to be non-operating transactions. |
| 491102 | Federal SEOG Grants – Non-Operating Includes Federal Funds awarded as SEOG Grants to the institution that are not included in other account codes and that are considered to be non-operating transactions. |
| 491103 | Federal College Work Study – Non-Operating Includes Federal Funds awarded as College Work Study funds to the institution that are not included in other account codes and that are considered to be non-operating transactions. |
| 491104 | Federal Academic Competitiveness Grants – Non-Operating Includes Federal Funds awarded as Academic Competitiveness Grants to the institution that are not included in other account codes and that are considered to be non-operating transactions. |
| 491105 | Federal LEAP Grants – Non-Operating Includes Federal Funds awarded as LEAP Grants to the institution that are not included in other account codes and that are considered to be non-operating transactions. |
| 491106 | Federal SMART Grants – Non-Operating Includes Federal Funds awarded as SMART Grants to the institution that are not included in other account codes and that are considered to be non-operating transactions. |
| 491107 | Federal TEACH Grants – Non-Operating Includes Federal Funds awarded as TEACH Grants to the institution that are not included in other account codes and that are considered to be non-operating transactions. |
| 4911xx | Other Federal Grants & Contracts-Non Operating Includes Other Federal Grants & Contracts that are considered to be non-operating transactions. |
| 4912xx | Other State Grants & Contracts – Non Operating Includes State Funds awarded as Grants and Contracts to the institution that are not included in other account codes and that are considered to be non-operating transactions. |
| 4913xx | Other Local Grants & Contracts – Non Operating Includes Local Funds awarded as Grants and Contracts to the institution that are not included in other account codes and that are considered to be non-operating transactions. |
| 4914xx | Other Private Grants & Contracts – Non Operating Includes Private Funds awarded as Grants and Contracts to the institution that are not included in other account codes and that are considered to be non-operating transactions. |
| 491900 | Federal Stimulus – ARRA Includes Federal Stimulus (ARRA) revenue that is considered to be non-operating in nature. |
| 4921xx | Other Miscellaneous Revenues – Non Operating Includes Other Miscellaneous Revenues that are not included in other account codes and that are considered to be non-operating transactions. |
| 4931xx | Realized Gain-Loss on Sale or Trade of Capital Asset Includes the gain or loss on the sale or trade of a capital asset. This value will be the difference between the original value of the asset reduced by accumulated depreciation compared to the value received in the sale or trade. |
| 4932xx | Realized Gains/Losses on Sale of Non Endowment Investments Includes the gain or loss on the sale or trade of non endowment investments. See also account 4951xx Unrealized Gains/Losses on Investments. |
| 4933xx | Realized Gain/Loss – Retirement of Capital Assets Includes the gain or loss on the retirement of a capital asset. This value will be the difference between the original value of the asset reduced by accumulated depreciation. This assumes that the value of the capital asset is zero at the time of retirement. |
| 4934xx | Realized Gains/Losses on Sale of Endowment Investments Includes the gain or loss on the sale or trade of endowment investments. See also account 4951xx Unrealized Gains/Losses on Investments. |
| 4941xx | Indirect Cost Recoveries – Other Federal Grants & Contracts – Non Operating Includes those amounts collected as overhead allowance on federal grants and/or contracts. |
| 4942xx | Indirect Cost Recoveries – Other State Grants & Contracts – Non Operating Includes those amounts collected as overhead allowance on state grants and/or contracts. |
| 4943xx | Indirect Cost Recoveries – Other Local Grants & Contracts – Non Operating Includes those amounts collected as overhead allowance on local grants and/or contracts. |
| 4944xx | Indirect Cost Recoveries – Other Private Grants & Contracts – Non Operating Includes those amounts collected as overhead allowance on private grants and/or contracts. |
| 4951xx | Net Change in Fair Market Value of Investments This account is used to post the change in fair market value of investments at year end in compliance with GASB Statement #31. See also account 4932xx Gains/Losses on Sale of Non Endowment Investments. |
| 498998 | Allowance for Doubtful Revenue – Sales/Service/Other The funding source (contra-revenue) used to fund the reserve for uncollectible accounts associated with Sales/Service/Other. See section 10.4.1 for further information. |
| 499xxx | Funds from Prior Years This account is used for budgeting net assets for expenditure in current year operations. It is a “budget use only” account. |