Business Procedures Manual

Essential business procedural components for University System of Georgia institutions.

(Last Modified on October 20, 2016)

General Ledger Accounts are used to identify balance sheet classifications, revenue classifications, or expenditure classifications. Balance Sheet accounts include Asset accounts, Liability accounts, and Net Assets and Reserves.

2.7.1 Asset Accounts (1)

(Last Modified on October 20, 2016)

Current Assets

11xxxx CASH, CASH EQUIVALENTS, & SHORT TERM INVESTMENTS

Code Description
111000 Cash on Hand
Funds that are not deposited at the close of a financial period. This account is to be used when volume of cash handled is large and time limitation prohibits making a deposit. It is normally assumed that all cash received is deposited on a day-to-day basis. See Account 112000 for Petty Cash.
112000 Petty Cash
Definite funds established for small purchases, controlled and accounted for as imprest funds, the total composition of which must always equal the amount of the fund. The composition of a Petty Cash Fund usually includes cash, petty cash vouchers representing disbursements from the funds, and checks. Included also in this account would be the various change funds on campus; e.g., Bookstore, Dining Hall, Vending Machines, Change Machines, etc.
1120xx Institution Discretion
118100 Cash in Bank General Operations-Demand Deposits
Funds deposited in bank(s) for checking purposes.
1181xx Institution Discretion
118199 Cash Clearing-Banner
118200 Control Account – Cash – Interfund Transfers (PSFIN)
Funds deposited in bank(s) for interfund transfers for institutions using the GerogiaFIRST model of PeopleSoft Financials.
118500 Cash In Bank Payroll-Demand Deposits
Funds deposited in bank(s) for payroll operations. Payroll checks to employees are issued from this account.
1185xx Institution Discretion
119100 Cash In Bank – Time Deposits (Cash Equivalent)
Includes cash in bank(s) placed in short-term interest bearing instruments or saving accounts.
1191xx Institution Discretion
119200 Cash In BOR Short Term Fund (Cash Equivalent)
Funds placed in the interest-bearing Board of Regents Short Term Investment Pool.
119300 Cash In Local Government Investment Pool (LGIP) (Cash Equivalent)
Funds placed in the interest-bearing Local Government Investment Pool (State Investment Pool).
1193xx Institution Discretion
119400 Contracted Investment Pool (Cash Equivalent)
Includes cash placed in the interest-bearing Contracted Investment Pool.
1194xx Institution Discretion
119800 Short Term Investments (90 Days – 13 Months)
Includes cash invested for less than 13 months, including CDs.
1198xx Institution Discretion

12xxxx RECEIVABLES

Code Description
121000 Student Account Receivables (SAR)
Unpaid student fees, tuition, room and board charges, and other expenses on a deferred payment; i.e., vocational rehabilitation, etc.
1210xx Institution Discretion
121999 Allowance for Doubtful Accounts – Student Accounts
Specifically identified Student Accounts Receivable likely to become uncollectible.
122000 Receivables – Student Notes
Unpaid student loans secured by promissory notes.
1220xx Institution Discretion
122997 Loans Issued During CY for Cash Flow (Contra Acct)
122998 Loans Issued During CY for Cash Flow
122999 Allowance for Doubtful Accounts – Student Notes
Specifically identified Student Notes Receivable likely to become uncollectible.
123000 Receivables – General Appropriation Allotments
State appropriations due at the close of a reporting period.
1230xx Institution Discretion
123999 Allowance for Doubtful Accounts – Appropriations
Specifically identified State Appropriations Receivable likely to become uncollectible.
124000 Receivables – Federal Funds
Amounts due from federal agencies for earned portions of approved grants, contracts, or programs.
1240xx Institution Discretion
124996 Capital AR for Cash Flow
124997 Operating Federal AR for Cash Flow (Contra Acct)
124998 NonOperating Federal AR for Cash Flow
124999 Allowance for Doubtful Accounts – Grants and Contracts Federal
Specifically identified Federal Funds Receivable likely to become uncollectible.
125000 Due From Other State Agencies
Receivables due from other state agencies.
125002 AR-State Grants
125004 AR-Dual Appointment/Joint Employment
125005 AR-Insurance Premiums (USO Only)
125006 AR-Due from Regents System Office
125007 AR-Due from Institutions (USO Only) P3 Auxiliary
Used to record accounts receivables from the institutions associated with the P3 Auxiliary Project.
125008 AR-Due from USO P3 Auxiliary
Used to record refunds due to institutions associated with P3 Auxiliary Collection Services – Primarily Title IV Funding Adjustments
125010 AR-DOAS Insurance
125020 AR-GSFIC MRR Projects (Bond Funds)
Used to record MRR funds received via Bond Funds.
125100 AR-Other State Agency
125181 AR-Georgia On My Line
125600 Due from GFSIC
Receivables due from Georgia State Financing and Investment Commission.
125700 Due from GSFC
Receivables due from the Georgia Student Finance Commission
125999 Allowance for Doubtful Accounts – Grants and Contracts, State and Other
Specifically identified State Funds Receivable likely to become uncollectible.
125xxx Institution Discretion
126000 Due From Other Funds (Detail)
Amounts of funds loaned temporarily to other fund groups; for example, general funds loaned to Plant Funds group.
1260xx Institution Discretion
126700 Due From Other USG Institutions
To record payables due from other institutions for collaborative ventures (Examples include GOML, eCORE, WebMBA, and eMajor.)
Note: See account 218700 for the Due To Other USG Institutions
1267xx Institution Discretion
126800 Due from Component Units, Current
Funds due from one or more component units of the College or University. Current portion.
Note: This does not include lease payments.
1268xx Institution Discretion
126900 Due from Component Units, Noncurrent
Funds due from one or more component units of the College or University. Noncurrent portion.
Note: This does not include lease payments.
1269xx Institution Discretion
126960 Due From USO-Capital Liability Reserve Fund
126970 Due from Institutions – Capital Liability Reserve Fund
Used to record cash draws from the capital reserve fund and may only be used in situations approved by the USO Office of Fiscal Affairs.
127100 Receivables-Other
Any other receivable not properly classified in the codes listed above.
1271xx Institution Discretion
127199 Allowance for Doubtful Accounts – Receivables Other
Specifically identified Receivables – Other likely to become uncollectible.
127200 Receivables – Local Funds
1272xx Institution Discretion
127299 Allowance for Doubtful Accounts – Local Funds
Specifically identified Receivables – Local likely to become uncollectible.
127300 Receivables – Private Funds
1273xx Institution Discretion
127399 Allowance for Doubtful Accounts – Private Funds
Specifically identified Receivables – Private likely to become uncollectible.
128000 Clearing Accounts
An intermediate account used when:
1. Reimbursing the payroll bank account and recording payroll expense; or
2. Matching accounting transactions in the primary accounting system to transactions interfaced from another major software system, such as the student information system.
The following accounts have been standardized in this area:
128001 AR Clearing – LOA Employee
128003 AR Clearing – Banner
Used to match transactions from the Banner Student System for amounts owed to the institution
Note: For institutions using the GerogiaFIRST model of the PeopleSoft Financials software, Account 128003 is used for payments made through the Banner Student Information System to post these payments into the PeopleSoft AR module, and is populated by the Banner interface and the AR interface. This account should not have manual journal entries made to it.
129000 Receivables in Subsidiary Ledger
Use this account series for receivables in subsidiary ledgers, such as the PeopleSoft Financials Accounts Receivable module. The following accounts have been standardized in this area:
12910x Institution Discretion
129110 AR-NSF Checks
129120 AR-NSF Web Checks
129210 ADP AR - Retiree
129211 AR Retirement Benefits
129230 ADP AR - COBRA
129999 Allowance for Doubtful Accounts – Subsidiary Ledger
An estimated value of the Receivables in Subsidiary Ledger likely to become uncollectible.

13xxxx PREPAID ITEMS

Code Description
131000 Prepaid Rents and/or Leases
Amounts paid in advance on leases or rents of buildings. Use of this account is primarily for situations in Auxiliary Enterprises where it is desired to record the expense in the proper accounting period.
1310xx Institution Discretion
132100 Prepaid Expenses
Amounts paid in advance for expenses. The expense should be recorded in the proper accounting period by debiting the proper expense account and crediting prepaid expenses.
1321xx Institution Discretion
132160 Prepaid Travel Agent, Airfare, Hotel, Etc.
132200 Prepaid Salaries
1322xx Institution Discretion
132300 Travel Advance – Employees
Amounts advanced to employees to cover expenses on pre-approved authorizations to travel on institutional business.
132310 Travel Advance – Employee Clearing
1323xx Institution Discretion
132400 Travel Advance – Student
Amounts advanced to students to cover expenses on pre-approved authorizations to travel on institutional business. Normally, these travel advances are paid from Student Activity or Athletic type funds.
132410 Travel Advance – Student Clearing
1324xx Institution Discretion
132900 Other Advances
Includes other advances not covered elsewhere.
132910 Other Advances – Clearing
1329xx Institution Discretion
133100 Cash Advance – Control
Includes pre-paid items related to cash advances.
1331xx Institution Discretion
133200 Prefunded Capital Assets
Funds put on deposit with GSFIC to be used for capital building projects.
1332xx Institution Discretion
139000 Other Pre-paids (Specify)
Includes other pre-paids not covered elsewhere.
139100 P-Card Clearing Account
Used in matching the payment to bank for purchasing card activity to the interface posting from the purchasing card detail.
1391xx Institution Discretion

14xxxx INVENTORIES

Code Description
141000 Inventories
Office supplies, fuel, building supplies, and other materials not yet charged as expense but carried in stock in general storerooms for future issue. This account is also to include pharmaceutical and dietary food as would be unique to a hospital and clinic operation. A physical count of stores should be taken as of June 30th, each year. This account should be adjusted so that it reflects actual dollar amount on hand, and may be adjusted as appropriate to balance with perpetual inventory systems.
1410xx Institution Discretion
142000 Merchandise For Resale:
Merchandise purchased for resale in various units within Auxiliary Enterprises; e.g., food services, bookstores, vending machine operations, etc. A physical count of merchandise for resale should be taken as of June 30th, each year. This account should be adjusted so that it reflects actual dollar amount on hand, and may be adjusted as appropriate to balance with perpetual inventory systems.
1420xx Institution Discretion

Non-Current Assets

15xxxx INVESTMENTS

Code Description
151000 Government Securities
151100 US Treasury Investments
Cash invested in U.S. Treasury investments would be classified here.
151200 US Agency Investments – Explicitly Guaranteed
Cash invested in explicitly-guaranteed U.S. Agency investments would be classified here.
151300 US Agency Investments – Implicitly Guaranteed
Cash invested in implicitly-guaranteed U.S. Agency investments would be classified here.
1510xx Institution Discretion
152000 **Common & Preferred Stock
1520xx Institution Discretion
152020 Investments Stocks Unrestricted
152100 Common & Preferred Stock - Domestic
The value of domestic common and preferred stock owned by the institution.
152200 Common & Preferred Stock – International
The value of international common and preferred stock owned by the institution.
152300 Equity Mutual Fund – Domestic
The value of domestic equity mutual funds owned by the institution.
152400 Equity Mutual Fund – International
The value of international equity mutual funds owned by the institution.
152500 Foreign Investments
153000 Bonds
153100 Bonds – Corporate
The value of bonds owned by the institution.
153200 Bonds – Municipal Obligation
The value of municipal obligation bonds owned by the institution.
153300 Bonds – General Obligation
The value of general obligation bonds owned by the institution.
153400 Bonds – Corporate Mortgage Backed
The value of corporate mortgage-backed bonds owned by the institution.
153500 Mutual Bond Fund
The value of mutual bond funds owned by the institution.
1530xx Institution Discretion
154000 Real Estate Mortgages
The value of real estate mortgages owned by the institution.
1540xx Institution Discretion
155000 Real Estate
The value of real estate owned by the institution.
1550xx Institution Discretion
156000 University System Buildings
The value of University System buildings owned by the institution.
1560xx Institution Discretion
157000 Contracted Investment Pool-Non-Current
The value of the institution’s share of the University System’s Contracted Investment Pool that is considered non-current.
157100 BOR Investment Pool – Legal Fund
The value of the institution’s share of the Legal Fund of the BOR Investment Pool.
157200 BOR Investment Pool – Balanced Fund
The value of the institution’s share of the Balanced Income Fund of the BOR Investment Pool.
157300 BOR Investment Pool – Total Return Fund
The value of the institution’s share of the Total Return Fund of the BOR Investment Pool.
157400 BOR Investment Pool – Diversified Fund
The value of the institution’s share of the Diversified Fund of the BOR Investment Pool.
157500 Georgia Extended Asset Pool
The value of the institution’s share of the Georgia Extended Asset Pool.
157900 Other Investment Pool
The value of the institution’s share of any other investment pool(s).
1570xx Institution Discretion
158000 Non-Current – Assets
1580xx Institution Discretion
158100 Non-Current - Cash - Cash that is externally restricted and cannot be used to pay current liabilities.
158200 Non-Current - Short-Term Investments
Cash that is externally restricted and classified as a short-term investment.
159000 Other Investments
Includes the value of all other investments not recorded elsewhere.
1590xx Institution Discretion

16xxxx INVESTMENT IN PLANT*

* Note: For institutions using the GeorgiaFIRST model of the PeopleSoft Financials software, these account codes (all 16xxxx codes) are only used in the CAPITAL ledger.

Code Description
161000 Land & Land Improvements
Includes actual contract price of land purchased and costs incidental to acquisition, preparation, and improvement for use; i.e., appraisal fees, title fees, surveys, razing dilapidated structures, etc.
Land is the surface or crust of the earth, which can be used to support structures, and may be used to grow crops, grass, shrubs, and trees. Land is characterized as having an unlimited life (indefinite).
Land improvements consist of betterments, site preparation, and site improvements (other than buildings) that ready land for its intended use. The costs associated with improvements to land are added to the cost of the land.
161100 Leased Land & Land Improvements
Includes Land and Land Improvements otherwise meeting the description of 161xxx, but obtained through capital lease instead of direct purchase. A land lease is a capital lease if the lease transfers ownership to the lessee by the end of the lease term, or meets other qualifying conditions.
162000 Buildings & Building Improvements
Includes initial costs of buildings plus major additions and renovations. A building is a structure that is permanently attached to the land, has a roof, is partially or completely enclosed by walls, and is not intended to be transportable or moveable.
Building Improvements are capital events that materially extend the useful life of a building or increase the value of a building, or both. Care should be taken to exclude any costs that by definition are to be included in operation and maintenance of physical plant.
162900 Accumulated Depreciation - Buildings & Building Improvements
Includes the total amount of depreciation expense charged to Buildings & Building Improvements.
162100 Leased Buildings and Building Improvements
Includes Buildings and Building Improvements otherwise meeting the description of 162xxx, but obtained through capital lease instead of direct purchase. A building lease is a capital lease if the lease transfers ownership to the lessee by the end of the lease term, or meets other qualifying conditions.
162190 Accumulated Depreciation - Leased Buildings & Bldg Improvements
163000 Facilities and Other Improvements
Includes assets (other than general use buildings) built, installed or established to enhance the quality or facilitate the use of land for a particular purpose.
Other Improvements are depreciable improvements made to a facility or to land that should be capitalized as a betterment if the improvement is at the capitalization threshold, or the expenditure increases the life or value of the asset by 25% of the original cost or life period.
163100 Leased Facilities and Other Improvements
Includes Facilities and Other Improvements otherwise meeting the description of 163xxx, but obtained through capital lease instead of direct purchase. A Facilities/Other Improvement lease is a capital lease if the lease transfers ownership to the lessee by the end of the lease term, or meets other qualifying conditions.
163190 Accumulated Depreciation - Leased Facilities & Other Improvements
163900 Accumulated Depreciation - Facilities and Other Improvements
Includes the total amount of depreciation expense charged to Facilities and other Improvements.
164000 Library Collections
Includes all costs of books, journals, periodicals, microfilm, microcards, audio/visual media, computer-based information, manuscripts, maps, documents, catalog cards, and similar items that provide information essential to the learning process or which enhance the quality of academic, professional or research libraries.
164010 Library Collections – General Acquisitions
164020 Library Collections – Donated
164900 Accumulated Depreciation – Library Collections
Includes the total amount of depreciation expense charged to Library Collections.
165000 Equipment
Fixed or movable tangible assets to be used for operations, the benefits of which extend beyond one year from date of acquisition and rendered into service.
Note: Only equipment having a value of $5,000 or greater shall be capitalized. Equipment having a value of $3,000 to $4,999 shall be expensed, but not capitalized, and tracked in an inventory system.
165900 Accumulated Depreciation – Equipment
Includes the total amount of depreciation expense charged to Equipment.
165100 Leased Equipment
Includes equipment otherwise meeting the description of 165xxx, but obtained through capital lease instead of direct purchase. An equipment lease is a capital lease if the lease transfers ownership to the lessee by the end of the lease term, or meets other qualifying conditions.
165190 Accumulated Depreciation – Leased Equipment
167000 Infrastructure
Long-lived capital assets that normally are stationary in nature and can be preserved for a significantly greater number of years than most capital assets. Infrastructure assets are often linear and continuous in nature.
167900 Accumulated Depreciation-Infrastructure
Includes the total amount of depreciation expense charged to Infrastructure.
167100 Leased Infrastructure
167190 Accumulated Depreciation- Leased Infrastructure
168100 Works of Art/Historical Treasures/Capitalized Collections
Collections or individual items of significance owned by an institution that are not held for financial gain, but rather for public exhibition, education, or research in furtherance of public service.
168200 Intangible Assets
Software or Intellectual Property assets that do not necessarily have a physical presence.
168210 Software
168220 Water, Timber, & Mineral Rights and Easements
Includes intangible assets related to water rights, timber rights, mineral rights and easements.
168230 Patents, Trademarks and Copyrights
Includes intangible assets related to patents, trademarks and copyrights
168900 Accumulated Depreciation - Capitalized Collections
Includes the total amount of depreciation expense charged to Capitalized Collections.
168910 Accumulated Depreciation-Software
Accumulated depreciation related to capitalized software.
168920 Accumulated Depreciation-Water, Timber & Mineral Rights and Easements
Accumulated depreciation related to capitalized water rights, timber rights, mineral rights and easements.
168930 Accumulated Depreciation-Patents, Trademarks and Copyrights
Accumulated depreciation related to capitalized patents, trademarks and copyrights.
169000 Construction Work In Progress
The economic construction activity status of buildings and other structures, infrastructure, additions, alterations, reconstruction, installation, and maintenance and repairs that are substantially incomplete.
169900 Software Development in Progress:
The economic development activity status of software development for internal use of the institution. See AICPA SOP-98-1 for further information.
170000 Deferred Outflows of Resources
Used to account for consumption of assets applicable to a future period. Examples would be Service Concession agreements and grants paid in advance of meeting grant time requirements, when all other eligibility requirements have been met.
170100 Deferred Outflows of Resources – Debt Refunding
This is associated with the implementation of GASB 65. In current refunding and advanced refundings that result in defeasance of debt, the difference between the reacquisition price and the net carrying amount of the old debt should be reported as deferred outflows of resources or inflow of resources and recognized as a component of interest expense over the life of the debt.
170200 Deferred Outflows of Resources – Defined Benefit Pension Plan
170900 Deferred Outflows of Resources – Other

2.7.2 Liability Accounts (2)

(Last Modified on October 21, 2016)

Current Liabilities

21xxxx LIABILITIES - GENERAL

Code Description
211000 Accounts Payable (AP Module Only)
Includes all unpaid obligations as evidenced by purchase orders, contracts, and confirmations for materials and services.
211400 Accounts Payable - General
2114xx Institution Discretion
211450 Accounts Payable - Capital Asset Purchases (GAAP Only)
211499 Interest Payable – Capital Leases (GAAP Only)
Interest that has accrued for the current reporting period but has not yet been paid.
211500 Accounts Payable – (Expense Module Only)
Includes all unpaid obligations as evidenced by expense reports and travel authorizations*.
* Note: This account is for institutions using the Travel & Expenses module in the GeorgiaFIRST model of the PeopleSoft Financials software.
211600 Accounts Payable – P Card Only
2116xx Institution Discretion
211900 Construction Contracts Payable/Construction Retainage Payable
The amount of Construction Contracts Payable and Construction Retainage Payable at the end of the fiscal year. This account will be utilized for GAAP ledger entries at the end of the fiscal year.
211950 Construction Retainage Payable - NonCapital
211960 Construction Contracts Payable - NonCapital
211970 Construction Contracts Payable - Capital
211980 Construction Retainage Payable - Capital
211999 Accounts Payable – RSA/Error
Includes all funds from rounding suspense accounts/errors.
212100 Accrued Expenses – Personal Services
Includes any amounts accrued as of the end of a fiscal period for personal services. It is appropriate to accrue Personal Services on any fraction of a payroll transpiring on and prior to June 30th.
212200 Accrued Expenses – Non Personal Services
Includes any amounts accrued as of the end of a fiscal period for non personal services.
2122xx Institution Discretion
213100 Payroll Deduction – Dependent Spending Account
213200 Payroll Deduction – Medical Spending Account
214000 Deposits
Includes receipts for various purposes which institutions may be required to repay in whole or in part. They include deposits for breakage, room rental contracts, keys, library books, and reservations for admission to the institution or to the resident halls.
214xxx Institution Discretion
215000 Sales Tax Payable
Sales Tax collected and not yet forwarded to the State Department of Revenue.
215xxx Institution Discretion
216000 Advances – Tuition And Fees
Payments made to the institution in advance for tuition and fees of a subsequent period.
Note: Use Account range 217XXX for advances related to residence halls, dining halls, continuing education, and other non-credited course related fees.
216xxx Institution Discretion
217000 Advances – Other
Includes payments made to the institution in advance for services to be rendered in a subsequent period. Examples are amounts collected in advance for residence halls, dining halls, continuing education and other non-credited course related fees. (Example: Nursing test fees.)
Note: Use Account range 216XXX for advance payment of tuition and fees.
217xxx Institution Discretion
217800 Advances – Research – Non-Operating
217900 Advances-Research - Operating
218000 Due To Other Funds (Detail)
Includes amounts that have been borrowed temporarily from other fund groups and will be repaid.
Note: See Account 126xxx for funds due from other funds.
218100 Due To USO – Capital Liability Reserve Fund, Current
Used to record cash draws from the capital liability reserve fund and may only be used in situations approved by the USO Office of Fiscal Affairs.
218101 Due To USO – Capital Liability Reserve Fund, Non-Current
218200 Due to Institutions (USO ONLY) – Primarily Title IV Funding Adjustments
Used to record refunds due to the institutions associated with P3 Auxiliary Project Collection Services – Primarily Title IV Funding Adjustments.
218500 Due to Institutions (USO ONLY) – P3 Auxiliary Project
Used to record payments due to the institutions associated with the P3 Auxiliary Project
218700 Due to Other USG Institutions
To record payables due to other institutions for collaborative ventures (i.e. GOML, eCore, WebMBA, eMajor, etc.)
Note: See account 126700 for Due From Other USG Institutions.
2187xx Institution Discretion
218800 Due to Component Units, Current
Funds due to one or more component units of the College or University. Current portion.
Note: This does not include lease payments.
2188xx Institution Discretion
218900 Due to Component Units, Non-current
Funds due to one or more component units of the College or University. Non-current portion.
Note: This does not include lease payments.
2190xx Institution Discretion
219000 Other Liabilities
2190xx Institution Discretion
219100 Other Liabilities (Detail), Current
Includes any items not recorded above.
219101 Pollution Remediation, Current
219102 Pollution Remediation, Non-Current
219103 Claims and Judgements, Current
219104 Claims and Judgements, Non-Current
219105 Other Liabilities, Non-Current
219110 Campus Card Clearing
219111 Financial Aid Book Vouchers
2191xx Institution Discretion
219400 Lease Purchase Obligations, Current
Includes unpaid obligations on Lease Purchase contracts – Current Portion.
2194xx Institution Discretion
219490 Lease Purchase Obligations – Noncapital Asset, Current
219500 Notes and Loans Payable, Current
Liability for notes and loans incurred by the College or University. Current Portion.
Note: Limited use. Discuss with USO before using.
2195xx Institution Discretion
219590 Notes and Loans Payable – Noncapital Asset, Current
219800 Other Liabilities – Banner Clearing
Used for matching accounting transactions in the primary accounting system to transactions interfaced from the Banner Student Information System.
219801 Unapplied Cash
219802 Unapplied Financial Aid
219805 AP Clearing-Banner Webcheck
Clearing account for Banner webcheck payments
219820 AP Clearing-Banner
Clearing account for Banner refund check processes in PeopleSoft Accounts Payable
219840 Contract Clearing-Banner
Clearing account for Banner third party contract payments
219850 Student Financial Aid Payables
Refunds returned from the third party vendor that are due to the students.
219851 Student Refunds
Refunds are posted to this account when processed, then cleared once the money is disbursed.
219895 Unapplied Waivers
Clearing Account B used on all waiver detail codes in Banner. Undistributed exemptions.
2198xx Institution Discretion
219900 Other Liabilities – Miscellaneous Clearing
Used for matching accounting transactions in the primary accounting system to transactions interfaced for other major software systems.
2199xx Institution Discretion

22xxxx LIABILTIES – PAYROLL

Code Description
221100 Payroll Deduction – FICA
Deductions from Employees for FICA taxes.
221500 Payroll Deduction – FICA/Medicare
Deductions from employees for FICA/Medicare taxes.
222100 Payroll Deduction – Fed Income Taxes
Deductions from employees for federal income taxes.
222500 Payroll Deduction – Advanced Income Credit
Payments to employees via payroll for the Advanced Income Credit (a reverse deduction).
223001 Payroll Deduction – State Taxes
Deductions from employees for state income taxes.
223002 Pay Dedc-Other State Taxes - AL
223003 Pay Dedc-Other State Taxes - AK
223004 Pay Dedc-Other State Taxes - AR
223005 Pay Dedc-Other State Taxes - AZ
223006 Pay Dedc-Other State Taxes - CA
223007 Pay Dedc-Other State Taxes - CO
223008 Pay Dedc-Other State Taxes - CT
223009 Pay Dedc-Other State Taxes - DE
223010 Pay Dedc-Other State Taxes - FL
223011 Pay Dedc-Other State Taxes - HI
223012 Pay Dedc-Other State Taxes - ID
223013 Pay Dedc-Other State Taxes - IL
223014 Pay Dedc-Other State Taxes - IN
223015 Pay Dedc-Other State Taxes - IA
223016 Pay Dedc-Other State Taxes - KS
223017 Pay Dedc-Other State Taxes - KY
223018 Pay Dedc-Other State Taxes - LA
223019 Pay Dedc-Other State Taxes - ME
223020 Pay Dedc-Other State Taxes - MD
223021 Pay Dedc-Other State Taxes - MA
223022 Pay Dedc-Other State Taxes - MI
223023 Pay Dedc-Other State Taxes - MN
223024 Pay Dedc-Other State Taxes - MS
223025 Pay Dedc-Other State Taxes - MO
223026 Pay Dedc-Other State Taxes - MT
223027 Pay Dedc-Other State Taxes - NE
223028 Pay Dedc-Other State Taxes - NV
223029 Pay Dedc-Other State Taxes - NH
223030 Pay Dedc-Other State Taxes - NJ
223031 Pay Dedc-Other State Taxes - NM
223032 Pay Dedc-Other State Taxes - NY
223033 Pay Dedc-Other State Taxes - NC
223034 Pay Dedc-Other State Taxes - ND
223035 Pay Dedc-Other State Taxes - OH
223036 Pay Dedc-Other State Taxes - OK
223037 Pay Dedc-Other State Taxes - OR
223038 Pay Dedc-Other State Taxes - PA
223039 Pay Dedc-Other State Taxes - RI
223040 Pay Dedc-Other State Taxes - SC
223041 Pay Dedc-Other State Taxes - SD
223042 Pay Dedc-Other State Taxes - TN
223043 Pay Dedc-Other State Taxes - TX
223044 Pay Dedc-Other State Taxes - UT
223045 Pay Dedc-Other State Taxes - VT
223046 Pay Dedc-Other State Taxes - VA
223047 Pay Dedc-Other State Taxes - WA
223048 Pay Dedc-Other State Taxes - WV
223049 Pay Dedc-Other State Taxes - WI
223050 Pay Dedc-Other State Taxes - WY
223100 Payroll Deduction – Other City/Local Taxes
Deductions from employees for other city/local taxes.
224000 Retirement Deductions
Deductions from employees for contributions to retirement plans.
224031 Payroll Deduction – TIAA ORP
224051 Payroll Deduction – Fidelity ORP
224071 Payroll Deduction – VALIC ORP
224711 Payroll Deduction – Teachers Retirement System
Deductions from employees for contributions to the Teachers Retirement System (TRS).
224721 Payroll Deduction – Optional Retirement Plan
Deductions from employees for contributions to the Optional Retirement Plan (ORP).
224741 Payroll Deduction – Employee Retirement System
Deductions from employees for contributions to the Employee Retirement System (ERS).
224751 Payroll Deduction – GA Defined Contribution Plan
Deductions from employees for contributions to the Georgia Defined Contribution Plan.
225000 Tax Sheltered Annuity Deductions
Deductions from employees for contributions to Tax Sheltered Annuity (TSA) plans.
225050 GaBreeze ERS
225601 Payroll Deduction – 403(b) – VALIC
Deductions from employees for contributions to the VALIC 403(b) plan.
225602 Payroll Deduction – 403(b) – Fidelity
Deductions from employees for contributions to the Fidelity Investments 403(b) plan.
225603 Payroll Deduction – 403(b) – TIAA CREF
Deductions from employees for contributions to the TIAA CREF 403(b) plan.
225604 Payroll Deduction – 403(b) – American Century
Deductions from employees for contributions to the American Century 403(b) plan.
225605 Payroll Deduction – 403(b) – American Express
Deductions from employees for contributions to the American Express 403(b) plan.
225606 Payroll Deduction – 403(b) – Northern Life
Deductions from employees for contributions to the Northern Life 403(b) plan.
225607 Payroll Deduction – 403(b) – Equitable A
Deductions from employees for contributions to the Equitable A 403(b) plan.
225608 Payroll Deduction – 403(b) – Lincoln
Deductions from employees for contributions to the Lincoln 403(b) plan.
225609 Payroll Deduction – 403(b) – First Investors
Deductions from employees for contributions to the First Investors 403(b) plan.
225610 Payroll Deduction – 403(b) – PeachState Reserves
Deductions from employees for contributions to the Peach State Reserves 403(b) plan.
225611 Payroll Deduction – 403(b) – NW Life
Deductions from employees for contributions to the Northwestern Life 403(b) plan.
225612 Payroll Deduction – 403(b) – Waddell
Deductions from employees for contributions to the Waddell 403(b) plan.
225613 Payroll Deduction – 403(b) – Mass Mutual
Deductions from employees for contributions to the Massachusetts Mutual 403(b) plan.
225614 Payroll Deduction – 403(b) – GA Employee Defined Compensation
Deductions from employees for contributions to the Georgia Employee Defined Compensation 403(b) plan.
225615 Payroll Deduction – 403(b) – Am Fund
Deductions from employees for contributions to the American Fund 403(b) plan.
225616 Payroll Deduction – 403(b) – Am General
Deductions from employees for contributions to the American General 403(b) plan.
225617 Payroll Deduction – 403(b) – Horace Mann
Deductions from employees for contributions to the Horace Mann 403(b) plan.
225618 Payroll Deduction – 403(b) – New England
Deductions from employees for contributions to the New England 403(b) plan.
225619 Payroll Deduction – 403(b) – NY Life
Deductions from employees for contributions to the New York Life 403(b) plan.
225620 Payroll Deduction – 403(b) – Primerica
Deductions from employees for contributions to the Primerica 403(b) plan.
225621 Payroll Deduction – 403(b) – Profess
Deductions from employees for contributions to the Profess 403(b) plan.
225622 Payroll Deduction – 403(b) – Reliastar
Deductions from employees for contributions to the Reliastar 403(b) plan.
225623 Payroll Deduction – 403(b) – Smith Barney
Deductions from employees for contributions to the Smith Barney 403(b) plan.
225624 Payroll Deduction – 403(b) – Unum
Deductions from employees for contributions to the Unum 403(b) plan.
225625 Payroll Deduction – 403(b) – USAA
Deductions from employees for contributions to the USAA 403(b) plan.
225626 Payroll Deduction – 403(b) – Vanguard
Deductions from employees for contributions to the Vanguard 403(b) plan.
225627 Payroll Deduction – 403(b) – VanKampen
Deductions from employees for contributions to the VanKampen 403(b) plan.
225628 Payroll Deduction – 403(b) – TIAA SRA
Deductions from employees for contributions to the TIAA SRA 403(b) plan.
225629 Payroll Deduction – 403(b) – Janus
Deductions from employees for contributions to the Janus 403(b) plan.
225630 Payroll Deduction – 403(b) – Nationwide
Deductions from employees for contributions to the Nationwide 403(b) plan.
225631 Payroll Deduction – 403(b) – AIG
Deductions from employees for contributions to the AIG 403(b) plan.
225632 Payroll Deduction – 403(b) – ING
Deductions from employees for contributions to the ING 403(b) plan.
225701 Payroll Deduction – 457 – VALIC
Deductions from employees for contributions to the VALIC 457 plan.
225702 Payroll Deduction – 457 – Fidelity
Deductions from employees for contributions to the Fidelity Investments 457 plan.
225703 Payroll Deduction – 457 – TIAA CREF
Deductions from employees for contributions to the TIAA CREF 457 plan.
225704 Payroll Deduction – 457 – American Century
Deductions from employees for contributions to the American Century 457 plan.
225705 Payroll Deduction – 457 – American Express
Deductions from employees for contributions to the American Express 457 plan.
225706 Payroll Deduction – 457 – Northern Life
Deductions from employees for contributions to the Northern Life 457 plan.
225707 Payroll Deduction – 457 – Equitable A
Deductions from employees for contributions to the Equitable A 457 plan.
225708 Payroll Deduction – 457 – Lincoln
Deductions from employees for contributions to the Lincoln 457 plan.
225709 Payroll Deduction – 457 – First Investors
Deductions from employees for contributions to the First Investors 457 plan.
225710 Payroll Deduction – 457 – Peachstate Reserves
Deductions from employees for contributions to the Peachstate Reserves 457 plan.
225711 Payroll Deduction – 457 – NW Life
Deductions from employees for contributions to the Northwestern Life 457 plan.
225712 Payroll Deduction – 457 – Waddell
Deductions from employees for contributions to the Waddell 457 plan.
225713 Payroll Deduction – 457 – Mass Mutual
Deductions from employees for contributions to the Massachusetts Mutual 457 plan.
225714 Payroll Deduction – 457 – GA Employee Defined Compensation
Deductions from employees for contributions to the Georgia Employee Defined Compensation 457 plan.
225715 Payroll Deduction – 457 – Am Fund
Deductions from employees for contributions to the American Fund 457 plan.
225716 Payroll Deduction – 457 – Am General
Deductions from employees for contributions to the American General 457 plan.
225717 Payroll Deduction – 457 – Horace Mann
Deductions from employees for contributions to the Horace Mann 457 plan.
225718 Payroll Deduction – 457 – New England
Deductions from employees for contributions to the New England 457 plan.
225719 Payroll Deduction – 457 – NY Life
Deductions from employees for contributions to the New York Life 457 plan.
225720 Payroll Deduction – 457 – Primerica
Deductions from employees for contributions to the Primerica 457 plan.
225721 Payroll Deduction – 457 – Profess
Deductions from employees for contributions to the Profess 457 plan.
225722 Payroll Deduction – 457 – Reliastar
Deductions from employees for contributions to the Reliastar 457 plan.
225723 Payroll Deduction – 457 – Smith Barney
Deductions from employees for contributions to the Smith Barney 457 plan.
225724 Payroll Deduction – 457 – Unum
Deductions from employees for contributions to the Unum 457 plan.
225725 Payroll Deduction – 457 – USAA
Deductions from employees for contributions to the USAA 457 plan.
225726 Payroll Deduction – 457 – Vanguard
Deductions from employees for contributions to the Vanguard 457 plan.
225727 Payroll Deduction – 457 – VanKampen
Deductions from employees for contributions to the VanKampen 457 plan.
225728 Payroll Deduction – 457 – TIAA SRA
Deductions from employees for contributions to the TIAA 457 plan.
225729 Payroll Deduction – 457 – Janus
Deductions from employees for contributions to the Janus 457 plan.
225730 Payroll Deduction – 457 – Nationwide
Deductions from employees for contributions to the Nationwide 457 plan.
225731 Payroll Deduction – 457 – AIG
Deductions from employees for contributions to the AIG 457 plan.
225732 Payroll Deduction – 457 – ING
Deductions from employees for contributions to the ING 457 plan.
225903 Payroll Deduction – Higher Ed Savings Plan
226000 Insurance Deductions
Deductions from employees for payments for insurance programs.
226070 Payroll Deduction – Accident Insurance – INA
226220 Payroll Deduction – AFLAC
226301 Payroll Deduction – Reliance AD Insurance
226901 Payroll Deduction – Blue Choice HMO
Deductions from employees for payments to the Blue Choice HMO program.
226903 Payroll Deduction – BCBS PPO
Deductions from employees for payments to the BCBS PPO program.
226905 Payroll Deduction – Regents High Deductible
Deductions from employees for payments to the Board of Regents High Deductible program.
226906 Payroll Deduction – Kaiser HMO
Deductions from employees for payments to the Kaiser HMO program.
226908 Payroll Deduction – Regents High Deductible – Self-Funded
Deductions from employees for payments to the Board of Regents Self-Funded High Deduction program.
226909 Payroll Deduction – Regents Indemnity
Deductions from employees for payments to the Board of Regents Indemnity program.
226910 Payroll Deduction – Regents Blue Cross HMO – Self-Funded
Deductions from employees for payments to the Blue Cross Self-Funded HMO program.
226915 Payroll Deduction – Health Savings Account
Deductions from employees for payments to the Health Savings Accounts (HAS).
226940 Payroll Deduction – BCBS GRA Option
226951 Payroll Deduction – Basic Life – Regents
Deductions from employees for payments to the Board of Regents Basic Life Insurance program.
226952 Payroll Deduction – Dependent Life – Regents
Deductions from employees for payments to the Board of Regents Dependent Life Insurance program.
226953 Payroll Deduction – Supplemental Life ADD – Regents
Deductions from employees for payments to the Board of Regents Supplemental Life and AD&D Insurance program.
226961 Payroll Deduction – Dental – Regents
Deductions from employees for payments to the Board of Regents Dental Insurance program.
226962 Payroll Deduction – Dental – Institution
Deductions from employees for payments for institution specific dental insurance plans.
226965 Payroll Deduction – Cancer – Institution
Deductions from employees for payments for institution specific cancer insurance plans.
226972 Payroll Deduction – Dental – Delta
Deductions from employees for payments to the Delta Dental Insurance program.
226974 Payroll Deduction – Long-Term Disability
Deductions from employees for payments to the Long-Term Disability Insurance program.
226975 Payroll Deduction – CNA Long Term Care
Deductions from employees for payments to CNA for Long Term Care.
226977 Payroll Deduction – Short-Term Disability
Deductions from employees for payments to the Short-Term Disability Insurance program.
226978 Payroll Deduction – Group Vision
Deductions from employees for payments to the Group Vision Insurance program.
226981 Payroll Deduction – Prepaid Legal Services
Deductions from employees for payments to the Prepaid Legal Services program.
227000 Garnishments
Deductions from Employees as mandated by federal or state authorities.
227100 Payroll Deduction – IRS Tax Levy
227501 Payroll Deduction – Garnishments
Deductions from employees for garnishment payments.
228000 Other Payroll Deductions
Deductions from Employees not specified above.
228020 Payroll Deduction - Marta
228050 Payroll Deduction – HSA-Other Banks
228105 Payroll Deduction – HSA-BB&T
228107 Payroll Deduction – Leaf Campaign
228108 Payroll Deduction – Lifestyle Benefits Plan
228110 Payroll Deduction – Liberty Mutual
228201 Payroll Deduction – Other-Miscellaneous
228202 Payroll Deduction – Rent-Faculty Housing
228901 Payroll Deduction – US Savings Bonds
Deductions from employees for United States Savings Bonds.
228911 Payroll Deduction – State Charitable Campaign
Deductions from employees for State Charitable Campaign contributions.
228920 Payroll Deduction – Employee A/R
Deductions from employees for Employee A/R.
228921 Payroll Deduction – AAUP
Deductions from employees for AAUP.
228922 Payroll Deduction – Credit Union
Deductions from employees for the State Employees Credit Union.
228923 Payroll Deduction – Recreation/Fitness/Wellness
Deductions from employees for recreation, fitness, and wellness programs.
228924 Payroll Deduction – Housing/Rental
Deductions from employees for housing and rental programs.
228925 Payroll Deduction – Meal Plan
Deductions from employees for meal plans.
228926 Payroll Deduction – Mobile Phone/PDA
Deductions from employees for mobile phone and PDA plans.
228927 Payroll Deduction – Parking Transit After Tax
Deductions (after tax) from employees for parking and transit programs.
228928 Payroll Deduction – Parking Transit Before Tax
Deductions (before tax) from employees for parking and transit programs.
228931 Payroll Deduction – Alumni
Deductions from employees for alumni associations.
228932 Payroll Deduction – Athletics
Deductions from employees for athletic programs.
228933 Payroll Deduction – Capital Campaign/Annual Giving
Deductions from employees for capital and annual giving campaigns.
229934 Payroll Deduction – Foundation Restricted
Deductions from employees for donations to foundations (restricted).
228935 Payroll Deduction – Foundation Unrestricted
Deductions from employees for donations to foundations (unrestricted).
228941 Payroll Deduction – Uniform Expenses
Deductions from employees for uniform expenses.
228999 Payroll Deduction – Miscellaneous
Deductions from employees for miscellaneous expenses.
229100 HCMS Net Pay Liability
229110 Retirement Clearing - Benefits
229199 HCMS Clearing - Liabilities
229900 ADP Clearing – Benefits
229910 Retirement Clearing – Benefits
229999 ADP Clearing Account – Liabilities
This is a clearing account for payroll liabilities.

23xxxx LIABILITIES – PAYROLL – EMPLOYER MATCHING

Code Description
231100 Employer Matching – FICA
Liability for employer matching for FICA taxes.
233500 Employer Matching – FICA/Medicare
Liability for employer matching for FICA/Medicare taxes.
234100 Retirement – Teachers Retirement System
Liability for employer matching for Teachers Retirement System (TRS).
234111 Employer Payroll Liability – TRS
Liability for employer payroll matching for Teachers Retirement System (TRS).
234200 Retirement – Employees Retirement System
Liability for employer matching for Employees Retirement System (ERS).
234241 Employer Payroll Liability – Employee Retirement System
Liability for employer payroll matching for Employees Retirement System (ERS).
234300 Optional Retirement Plans
Liability for employer matching for Optional Retirement Plans (ORP).
234321 Employer PR Liability – Optional Retirement Plan
Liability for employer payroll matching for Optional Retirement Plans (ORP)
234335 Employer Payroll Liability – ORP – TIAA
Liability for employer payroll matching for TIAA ORP
234355 Employer Payroll Liability – ORP – Fidelity
Liability for employer payroll matching for Fidelity ORP
234365 Employer Payroll Liability – ORP – VALIC
Liability for employer payroll matching for VALIC ORP
235100 Insurance Matching
Liability for employer matching for insurance programs.
235900 Employer Payroll Liability – Health and Insurance Plans
Liability for employer payroll matching for health and insurance programs.
235901 Employer PR Liability – Blue Choice HMO
Liability for employer payroll matching for the Blue Choice HMO program.
235903 Employer PR Liability – BCBS PPO
Liability for employer payroll matching for the BCBS PPO program.
235905 Employer PR Liability – Regents High Deductible
Liability for employer payroll matching for the Board of Regents High Deductible program.
235906 Employer PR Liability – Kaiser HMO
Liability for employer payroll matching for the Kaiser HMO program.
235908 Employer PR Liability – Regents High Deductible – Self - Funded
Liability for employer payroll matching for the Board of Regents Self-Funded High Deduction program.
235909 Employer PR Liability – Regents Indemnity
Liability for employer payroll matching for the Board of Regents Indemnity program.
235910 Employer PR Liability – Blue Cross HMO – Self-Funded
Liability for employer payroll matching for the Blue Cross Self-Funded HMO program.
235911 Employer Payroll Liability-Medicare Exchange HRA
Employer PR Liability-BCBS GRA Option
235940 Employer PR Liability-BCBS GRA Option
235951 Employer PR Liability – Basic Life – Regent
Liability for employer payroll matching for the Board of Regents Basic Life Insurance program.

24xxxx LIABILITIES - FUNDS HELD FOR OTHERS

Code Description
241000 Funds Held for Others
Liability for funds held for others; i.e., Agency funds.
241100 Agency Funds – Funds Held for Others
241160 Funds Held for Others-Capital Liability Reserves-USO
241200 Funds Held for Others – P3 Project
Used to record the liability for collection service funds associated with the P3 Auxiliary Project.
241500 Control Account – Liability – Escheatment Liability
Liability for escheatments*.
* Note: This account is for institutions using the GeorgiaFIRST model of the PeopleSoft Financials software.

25xxxx LIABILITIES - FUNDS FOR DESIGNATED SCHOLARSHIPS

Code Description
251000 Designated Scholarships
Liability for funds held for designated scholarships.
2510xx Institution Discretion
251001 HOPE
251002 HOPE Prior Year
251003 HOPE Accel
251004 HOPE GED
251005 HOPE Grant
251020 HOPE Promise
251030 Zell Miller Scholarship
251033 Zell Miller Grant
251040 LEAP Scholarship Revenue
251050 Stafford Loan-Subsidized
251051 Stafford Loan-Unsubsidized
251052 Cancellable Loan-Subsidized
251053 Cancellable Loan-Unsubsidized
251055 Direct Lending
251200 Designated Scholarships-Private Scholarships
2512xx Institution Discretion

28xxxx LIABILITIES – COMPENSATED ABSENCES

Code Description
287100 Compensated Absences – Current
Liability for the current portion value of compensated absences. Includes the value of employee vacation and compensatory time that has not been taken as of June 30th.
Note: In PeopleSoft Financials, this is used only in the GAAP Ledger.

Non-Current Liabilities

29xxxx LIABILTIES – NON-CURRENT

Code Description
291100 Other Liabilities - Lease Purchase Obligations
Liability for the non-current portion of lease purchase obligations.
291150 GFSIC Payback Bonds
Liability for the non-current portion of GFSIC payback bonds.
291190 Lease Purchase Obligations – Non Capital Asset, Non-Current
2911xx Institution Discretion
291200 Notes and Loans Payable, Noncurrent
Liability for notes and loans incurred by the College or University. Noncurrent Portion.
Note: Limited use. Discuss with USO before using.
291300 Advances – Other
Liability for the non-current portion of Advances – Other.
2913xx Institution Discretion
291400 Advances – Research, Non-Current
Liability for the non-current portion of Advances – Research.
2914xx Institution Discretion
291500 Net Pension Liability
Used to record the employer’s proportionate share of pension liability less the fiduciary net position of the pension plan for the Multiple Employer Plan (GASB 68)
2915xx Institution Discretion
291600 OPEB Liability
291700 IBNR Liability
297100 Compensated Absences - Non-Current
Liability for the non-current portion of Compensated Absences. Includes the non-current portion of the value of employee vacation and compensatory time that has not been taken as of the end of the fiscal year. This is used only in the GAAP Ledger.
298000 Deferred Inflows of Resources
Used to account for acquisition of resources that are applicable to a future period. Examples would be Service Concession agreements and grants received in advance of meeting grant time requirements, when all other eligibility requirements have been met.
298100 Deferred Inflows of Resources – Debt Refunding
This is associated with the Implementation of GASB 65 – In current refunding and advanced refundings that result in defeasance of debt, the difference between the reacquisition price and the net carrying amount of the old debt should be reported as deferred outflows of resources or inflow of resources and recognized as a component of interest expense over the life of the debt.
298200 Deferred Inflows of Resources – Defined Benefit Pension Plan
This is associated with the Pension Liability – GASB 68 Implementation – Examples include the following: (1) Contributions to the pension plan from the employer subsequent to the measurement date of the net pension liability and before the end of the reporting period; (2) Differences between expected and actual experience with regard to economic or demographic factors; and (3) Differences between projected and actual earning on pension plan investments different measuring periods.
298300 Deferred Inflows of Resources – Service Concession Arrangement
This is associated with Implementation of GASB 60 – To recognize the acquisitions of net asset over the life of the Service Concession Arrangement (SCA) – SCA arrangement whereby an Institution contracts with a private operator to develop (upgrade), operate and maintain the Institution’s capital asset.
298301 Deferred Inflows of Resources – Service Concession Arrangements – Capital Asset Related
Related to when an institution receives capital assets in association with the Service Concession Arrangement.
298400 Deferred Inflows of Resources – Grants Received in Advance of Time Requirements - Operating
This is associated with the Implementation of GASB 65 – mandated non-exchange transactions and voluntary non-exchange transactions where resources are transferred before time requirements are met but after all eligibility requirements are met should be reported as a deferred inflow of resources by the recipient.
298401 Deferred Inflows of Resources – Grants Received in Advance of Time Requirements – Non-Operating
298402 Deferred Inflows of Resources – Grants Received in Advance of Time Requirements - Capital
298900 Deferred Inflows of Resources – Other
This is associated with the implementation of GASB 65.

2.7.3 Net Assets and Reserves (3)

(Last Modified on October 21, 2016)

310000 NET ASSETS - INVESTMENT IN PLANT

Code Description
311100 Investment in Plant
An account in which is shown the total carrying value of plant properties and facilities, net of depreciation and long term debt (debt on capital leases).

320000 NET ASSETS - ALLOCATED RESERVES (UNRESTRICTED)

Code Description
321100 Net Assets-Allocated Reserves (Unrestricted)
Amounts reserved from another Net Asset account(s) that are allocated for specific purposes.
321110 Net Assets-Allocated Reserves Prior Year
Amounts reserved, from a prior year, from another Net Asset account(s) that are allocated for specific purposes.
322100 Inventory Reserves (Unrestricted)
This account is used to reserve funds committed to maintenance of inventories of Stores and Merchandise for Resale.
323100 Reserves for Renewal and Replacement (Unrestricted)
Amounts appropriated from Unallocated Fund Balance of Auxiliary Enterprises Funds for the purpose of financing extraordinary repairs and replacement of equipment.
329100 Other Reserves (Unrestricted)
Includes any reserves not properly categorized in accounts 321xxx through 324xxx described above.
329200 Reserves for Deferred Gift Revenue from Auxiliary Vendor (Unrestricted)
329500 Other Reserves (Unrestricted) – P3 Project
Used to record unrestricted reserve for the P3 Project.
329600 Other Reserves (Unrestricted)-Capital Liability Reserve Fund
This Fund shall be funded by all USG institutions participating in the PPV program. The USG Chief Fiscal Officer shall determine from time to time the amount to be deposited by each participating institution into the Fund. The Fund shall serve as a pooled reserve controlled and administered by the Board of Regents. The Fund shall only be used to address significant shortfalls and only insofar as a requesting USG institution is unable to make the required PPV capital lease payment to the designated cooperative organization. The Fund will continue as long as the Board of Regents has rental obligations under the PPV program.

340000 NET ASSETS - UNALLOCATED SURPLUS (UNRESTRICTED)

Code Description
341100 Unallocated Net Asset - Prior Year (Unrestricted)
Funds recorded in this account represent excess of revenues over expenditures from prior fiscal years.
342100 Unallocated Net Asset - Current Year (Unrestricted)
Funds recorded in this account represent excess of revenues over expenditures at the end of a current fiscal year.

360000 NET ASSETS - PERMANENT ENDOWMENT (RESTRICTED - NON-EXPENDABLE)

Code Description
360100 Net Assets - Permanent Endowment (Restricted - Non-Expendable)
This is permanent Endowment Corpus.

370000 NET ASSETS - ALLOCATED OTHER (RESTRICTED - EXPENDABLE)

Code Description
371100 Net Assets - Allocated Other (Restricted - Expendable)
Used where Net assets are Restricted by externally imposed restrictions by creditors, grantors, contributors, laws, or regulations.
3711xx Institution Discretion

380000 RESERVES

Code Description
381000 Reserve for Encumbrances
This account represents the amount of a fund balance set apart to provide for unliquidated encumbrances.
381100 Reserve for Encumbrances - Control Account

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