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Business Procedures Manual

Section 10 Introduction

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The University System of Georgia (USG) operates in a complex business environment whereby operating and non-operating revenue is generated. Management of any accounts receivable resulting from the revenue generating activities is important to the financial health of its institutions. The wide variety of receivables generated by the various activities of the University System results in thousands of individual accounts representing, in total, millions of dollars.

In order to effect early conversion of these receivables to cash and minimize credit losses, each institution must maintain a diligent program for managing receivables. The management function consists of granting credit, billing accounts, effecting collection, analyzing outstanding accounts (aging), and providing for bad debts.

This section provides a brief summary of rules and regulations affecting accounts receivable at USG institutions. Each institution must comply with regulations regarding billing, collections, and write-off of uncollectible accounts.