Appendix 3 M
Memorandum Regarding Project Schedule Preparation by Architect
The Architect is required to submit a project schedule to the Board of Regents Office of Facilities and the campus in accordance with Article 1 within 14 days of the execution of the contract.
The schedule should be in bar chart format and on an 8.5" x 11" single page. (See attached example). As a minimum, it is suggested the schedule clearly show the following phases and milestones:
| Milestones | |
|---|---|
|
Programming (if applicable) Environmental Site Assessment Program Review and Approval (if applicable) Program Verification Conceptual Design Conceptual Design Review Meeting Schematic Design Schematic Design Review/Approval by Campus Schematic Design Presentation Meeting GEPA Checklist Preliminary Design |
Preliminary Design Review/Approval by Campus Preliminary Design Presentation Meeting 100% CD Design 100% CD Review Meeting and Approval by campus 100% CD Review Presentation Meeting Final CD Submittal to campus Final CD Presentation Meeting to BOR Bidding Phase Estimated Bid date Construction Start Construction Completion |
The Board of Regents Facilities Offices and the campus will review and approve the schedule. It will then be monitored for compliance. The architect is required to submit an updated schedule with each invoice submitted. This updated schedule should include a bar indicating the original, approved schedule dates for activities with a bar immediately below indicating the current activity status.
Any deviation from the original approved schedule should be annotated on the schedule page indicating the cause of the deviation and the anticipated duration of the deviation. Any deviations that are considered excessive in any schedule submitted will be brought to the immediate attention of the Vice Chancellor for Facilities. No invoices will be accepted for payment if they are not accompanied by an updated project schedule.