2-1 Project Initiation
A. Annual Process for requesting state funds for projects. (Major, Minor, Payback and MRR projects)
| Item | BOR Facilities Office | Campus |
|---|---|---|
| 1 | Prepare Annual Consolidated Capital Request package. Send to Presidents. | Submit Annual Consolidated Capital Request to BOR Facilities Office. See "Guidelines for Preplanning." |
| 2 | Review in-house. Prepare recommendation to Board. | Respond to requests for additional information. |
| 3 | Present to Board at monthly meeting(s). | |
| 4 | After Board approval, enter projects into ProTrak System and begin selection process for Design Professionals. (See Chapter 3.) |
B. Outside Annual Process for initiation of projects $1,000,000 and above
| Item | BOR Facilities Office | Campus |
|---|---|---|
| 1 | Submit Agenda item, include written request from the President to the Vice Chancellor for Facilities for initiation/authorization of new project. Include information requested in App. 2 E. | |
| 2 | Submit an amendment of the Capital Budget to the Board of Regents Office of Fiscal Affairs for Board approval. | |
| 3 | Review submittal in-house. Refer to campus Master Plan. Prepare Recommendation to the Board of Regents. | Respond to request for additional information. |
| 4 | Present to Board at Monthly Meeting. Notify campus when project has been approved and enter into Pro Trak System. | |
| 5 | After Board approval begin selection process for design professional. (See Chapter 3) |
C. Outside Annual Process for initiation of projects below $1,000,000 total project cost but above campus' delegated authority.
| Item | BOR Facilities Office | Campus |
|---|---|---|
| 1 | Send written request from the President for initiation/authorization of new project. Include information requested in App. 2 E. | |
| 2 | Submit an amendment of the Capital Budget to the Board of Regents Office of Fiscal Affairs for Board approval. | |
| 3 | Review submittal in-house. Refer to campus Master Plan. Notify campus when project has been approved and enter into ProTrak System. | |
| 4 | Begin Design Professional selection process. (See Chapter 3.) | Begin Design Professional selection process. (See Chapter 3.) |
D. Outside Annual Process for initiation of projects within campus' delegated authority. Use Board of Regents procedures. Use additional campus requirements as applicable. Report project status to BOR on a Capital & Construction Projects Status Report. (See form in Chapter 1)
| Item | BOR Facilities Office | Campus |
|---|---|---|
| 1 | Send written request from the President to the Vice Chancellor for Facilities for initiation/authorization of new project. Include information requested in App. 2 E. | |
| 2 | Submit an amendment of the Capital Budget to the Board of Regents Office of Fiscal Affairs for Board approval. | |
| 3 | Review submittal in-house. Refer to campus Master Plan. Notify campus when project has been approved and enter into Pro Trak System. | |
| 4 | Begin Design Professional selection process. (See Chapter 3.) |