Building Project Procedures Manual
Real Estate & Facilities
Table of Contents
- Forward and Mission Statement
-
Chapter 1 - Internal Policies and Procedures
- Chapter 1 Contents
- Page 1-0 Internal Procedures - BOR Facilities Office
- Chapter 1 - Appendices
Appendix 1 A BOR Office of Facilities Organizational Chart(deleted)Appendix 1 B Delegated Authority for Institutions and Bi-Monthly Project Reporting RequirementsAppendix 1 C Delegated Authority for Consultant Contracts and Construction Contracts- Appendix 1 D Delegation to the Campuses of Approval of Invoices for Professional Services, Surveying and Geotechnical Services and Periodical Estimates
Appendix 1 E Delegation of Approval of Change Orders(deleted)- Appendix 1 F Capital and Construction Projects Status Report form
Appendix 1 G(deleted)
- Chapter 1 Contents
-
Chapter 2 - Project Initiation
- Chapter 2 Contents
- Page 2-0 Step by Step Procedures
- Page 2-1 Project Initiation
- Chapter 2 Appendices
- Chapter 2 Contents
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Chapter 3 - Professional Consultant Selection, Contracts and Invoices
- Chapter 3 Contents
- Page 3-0 Qualifications Based Selection Methods, Contracts and Invoices: Step by Step Procedures
- Page 3-1 – 3-9: Qualification Based Selections, Contracts, and Invoices
- Chapter 3 Appendices
- Appendix 3 A1 Project Budget Form, Record and Approval (R & A) Form
- Appendix 3 A2 Board of Regents' Project Record & Approval Form
Appendix 3 B(deleted)- Appendix 3 C Guidelines for Selection of Design Professionals
- Appendix 3 D Final Evaluation Summary Sheet
Appendix 3 E(deleted)Appendix 3 F(deleted)- Appendix 3 G GSFIC Architectural/Engineering Contract
- Appendix 3 H Professional Liability Insurance Schedule
Appendix 3 I(deleted)Appendix 3 J(deleted)- Appendix 3 K A/E Contract and Professional Services Contract Checklist
- Appendix 3 L Statement of Professional Services
- Appendix 3 M Memorandum Regarding Project Schedule Preparation by Architect
Appendix 3 N(deleted)- Appendix 3 O Procedure for Review and Approval by Campus of Invoices for Architects, Engineers and Consultants
- Appendix 3 P Procedure for Review and Approval by Campus of Invoices for Testing, Surveying and Reports
- Appendix 3 Q Design Professional Accounting Record
Appendix 3 R(deleted)- Appendix 3 S Project Team Composition Form
- Appendix 3 T Pre-Interview Site Visit Agenda - AE
- Appendix 3 T Pre-Interview Site Visit Agenda - CM
- Appendix 3 U Kick-Off Meeting for Design Professional Services
- Chapter 3 Contents
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Chapter 4 - Facilities Programming
- Chapter 4 Contents
- Page 4-0 Step by Step Procedures
- Page 4-1 Facilities Programming
- Chapter 4 Appendices
- Appendix 4 A Guidelines for Building Programming
- Appendix 4 B Criteria for Environmental Site Assessments
- Appendix 4 C Memorandum Regarding Procedure for Procurement of Geotechnical Engineering, Land Surveying and Testing
- Appendix 4 D Memorandum Concerning Topographical, Utility and Building Site Conditions Survey
- Sample Letters
- Chapter 4 Contents
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Chapter 5 - Schematic Design
- Chapter 5 Contents
- Page 5-0 Step by Step Procedures
- Page 5-1 Schematic Design
- Chapter 5 Appendices
- Appendix 5 A Site Memorandum
- Appendix 5 B Initial Utilities Report
- Appendix 5 C Memorandum on Codes
- Appendix 5 D Conceptual Design Submittal Checklist
- Appendix 5 E Final Schematic Design Submittal Checklist
- Appendix 5 F Program Manager's Checklist
- Appendix 5 G Title Search Procedure
- Appendix 5 H Memorandum Regarding Sub-Surface Soil Investigation
- Appendix 5 I Schematic & Preliminary Design Reviews
- Chapter 5 Contents
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Chapter 6 - Preliminary Design
- Chapter 6 Contents
- Page 6-0 Step by Step Procedures
- Page 6-1 Preliminary Design
- Chapter 6 Appendices
- Appendix 6 A Preliminary Design Requirements
- Appendix 6 B (Moved to Appendix 5 H)
- Appendix 6 C Final Check List of Utilities
- Appendix 6 D Board of Regents Criteria for Combined Environmental Site Assessments (ESA) and Georgia Environmental Policy Act (GEPA) Evaluations
- Appendix 6 E GEPA Forms and Procedure
- Appendix 6 F Architect's Budget Certificate and Form AX : BOR Projects
- Appendix 6 G Architect's Budget Certificate - GSFIC Projects Form 4AU
- Appendix 6 H Preliminary Design Submittal Checklist
- Appendix 6 I Program Manager's Checklist and Recommended Meeting Agenda
- Appendix 6 J Requirements for Loose Equipment Selection and Specifications
- Form 494 - GSFIC Schedule of Loose Equipment
- Chapter 6 Contents
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Chapter 7 - Construction Documents
- Chapter 7 Contents
- Page 7-0 Step by Step Procedures
- Page 7-1 Construction Documents
- Chapter 7 Appendices
- Appendix 7 A Information for Submittal of Construction Documents and Reviews by State Agencies
- Appendix 7 B General Information Regarding Specifications
- Appendix 7 C Criteria for Classifying, Defining and Measuring Building Areas
- Appendix 7 D Space Allocations - Instructions for Completing Tabulation of Gross Area Form
- Appendix 7 E Space Allocations - Tabulation of Gross Area Form
- Appendix 7 F Architect's Certification
- Appendix 7 G 100% Construction Documents Submittal Checklist
Appendix 7 H(deleted)- Appendix 7 I Final Construction Documents Submittal Checklist
- Appendix 7 J Engineer's Opinion Form
- Appendix 7 K Assignment of Architectural Contract Form
- Appendix 7 L Affidavit of the Vice Chancellor for Facilities Form
- Appendix 7 M Articles of Representation Form
Appendix 7 N(deleted)
- Chapter 7 Contents
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Chapter 8 - Bidding and Award of Construction Contract
- Chapter 8 Contents
- Page 8-0 Step by Step Procedures
- Page 8-1 Bidding and Award of Construction Contract
- Chapter 8 Appendices
- Appendix 8 A Public Works Contracts - Bid Requirements
Appendix 8 B(deleted)- Appendix 8 C Bid Tabulation Form
Appendix 8 D(deleted)Appendix 8 E(deleted)- Appendix 8 F Intent to Award Construction Contract Checklist
Appendix 8 G(deleted)- Sample Letters
- Chapter 8 Contents
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Chapter 9 - Construction Administration and Project Close-Out
- Chapter 9 Contents
- Page 9-0 Step by Step Procedures
- Page 9-1 Construction Administration and Project Close-Out
- Chapter 9 Appendices
- Appendix 9 A Construction Accounting Record
- Appendix 9 B Change Order Summary
- Appendix 9 C Change Order Form
- Appendix 9 D Procedure for Post-Bid Addendum (GSFIC Projects)
- Appendix 9 E Periodical Estimate Approval and Payment Procedure, Final Payment Procedure
- Appendix 9 F Procedure for Performing Work on Roof with Valid Bond in Effect
- Appendix 9 G Order of Condemnation Before Final Payment Form
- Appendix 9 H Order of Condemnation After Final Payment Form
- Appendix 9 I Agreement for Occupancy Prior to Final Certificate
- Appendix 9 J Certificate of Readiness for Partial Occupancy Form
- Appendix 9 K Final Certificate of the Architect Form
- Appendix 9 L Warranty and Guaranty of General Contractor Form
- Chapter 9 Contents
Definitions and Abbreviations
Directory / Resources
A-Z Index