Building Project Procedures Manual
Real Estate & Facilities
Table of Contents
- Forward and Mission Statement
-
Chapter 1 - Internal Policies and Procedures
- Chapter 1 Contents
- Page 1-0 Internal Procedures - BOR Facilities Office
- Chapter 1 - Appendices
Appendix 1 A BOR Office of Facilities Organizational Chart(deleted)Appendix 1 B Delegated Authority for Institutions and Bi-Monthly Project Reporting RequirementsAppendix 1 C Delegated Authority for Consultant Contracts and Construction Contracts- Appendix 1 D Delegation to the Campuses of Approval of Invoices for Professional Services, Surveying and Geotechnical Services and Periodical Estimates
Appendix 1 E Delegation of Approval of Change Orders(deleted)- Appendix 1 F Capital and Construction Projects Status Report form
Appendix 1 G(deleted)
- Chapter 1 Contents
-
Chapter 2 - Project Initiation
- Chapter 2 Contents
- Page 2-0 Step by Step Procedures
- Page 2-1 Project Initiation
- Chapter 2 Appendices
- Chapter 2 Contents
-
Chapter 3 - Professional Consultant Selection, Contracts and Invoices
- Chapter 3 Contents
- Page 3-0 Qualifications Based Selection Methods, Contracts and Invoices: Step by Step Procedures
- Page 3-1 – 3-9: Qualification Based Selections, Contracts, and Invoices
- Chapter 3 Appendices
- Appendix 3 A1 Project Budget Form, Record and Approval (R & A) Form
- Appendix 3 A2 Board of Regents' Project Record & Approval Form
Appendix 3 B(deleted)- Appendix 3 C Guidelines for Selection of Design Professionals
- Appendix 3 D Final Evaluation Summary Sheet
Appendix 3 E(deleted)Appendix 3 F(deleted)- Appendix 3 G GSFIC Architectural/Engineering Contract
- Appendix 3 H Professional Liability Insurance Schedule
Appendix 3 I(deleted)Appendix 3 J(deleted)- Appendix 3 K A/E Contract and Professional Services Contract Checklist
- Appendix 3 L Statement of Professional Services
- Appendix 3 M Memorandum Regarding Project Schedule Preparation by Architect
Appendix 3 N(deleted)- Appendix 3 O Procedure for Review and Approval by Campus of Invoices for Architects, Engineers and Consultants
- Appendix 3 P Procedure for Review and Approval by Campus of Invoices for Testing, Surveying and Reports
- Appendix 3 Q Design Professional Accounting Record
Appendix 3 R(deleted)- Appendix 3 S Project Team Composition Form
- Appendix 3 T Pre-Interview Site Visit Agenda - AE
- Appendix 3 T Pre-Interview Site Visit Agenda - CM
- Appendix 3 U Kick-Off Meeting for Design Professional Services
- Chapter 3 Contents
-
Chapter 4 - Facilities Programming
- Chapter 4 Contents
- Page 4-0 Step by Step Procedures
- Page 4-1 Facilities Programming
- Chapter 4 Appendices
- Appendix 4 A Guidelines for Building Programming
- Appendix 4 B Criteria for Environmental Site Assessments
- Appendix 4 C Memorandum Regarding Procedure for Procurement of Geotechnical Engineering, Land Surveying and Testing
- Appendix 4 D Memorandum Concerning Topographical, Utility and Building Site Conditions Survey
- Sample Letters
- Chapter 4 Contents
-
Chapter 5 - Schematic Design
- Chapter 5 Contents
- Page 5-0 Step by Step Procedures
- Page 5-1 Schematic Design
- Chapter 5 Appendices
- Appendix 5 A Site Memorandum
- Appendix 5 B Initial Utilities Report
- Appendix 5 C Memorandum on Codes
- Appendix 5 D Conceptual Design Submittal Checklist
- Appendix 5 E Final Schematic Design Submittal Checklist
- Appendix 5 F Program Manager's Checklist
- Appendix 5 G Title Search Procedure
- Appendix 5 H Memorandum Regarding Sub-Surface Soil Investigation
- Appendix 5 I Schematic & Preliminary Design Reviews
- Chapter 5 Contents
-
Chapter 6 - Preliminary Design
- Chapter 6 Contents
- Page 6-0 Step by Step Procedures
- Page 6-1 Preliminary Design
- Chapter 6 Appendices
- Appendix 6 A Preliminary Design Requirements
- Appendix 6 B (Moved to Appendix 5 H)
- Appendix 6 C Final Check List of Utilities
- Appendix 6 D Board of Regents Criteria for Combined Environmental Site Assessments (ESA) and Georgia Environmental Policy Act (GEPA) Evaluations
- Appendix 6 E GEPA Forms and Procedure
- Appendix 6 F Architect's Budget Certificate and Form AX : BOR Projects
- Appendix 6 G Architect's Budget Certificate - GSFIC Projects Form 4AU
- Appendix 6 H Preliminary Design Submittal Checklist
- Appendix 6 I Program Manager's Checklist and Recommended Meeting Agenda
- Appendix 6 J Requirements for Loose Equipment Selection and Specifications
- Form 494 - GSFIC Schedule of Loose Equipment
- Chapter 6 Contents
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Chapter 7 - Construction Documents
- Chapter 7 Contents
- Page 7-0 Step by Step Procedures
- Page 7-1 Construction Documents
- Chapter 7 Appendices
- Appendix 7 A Information for Submittal of Construction Documents and Reviews by State Agencies
- Appendix 7 B General Information Regarding Specifications
- Appendix 7 C Criteria for Classifying, Defining and Measuring Building Areas
- Appendix 7 D Space Allocations - Instructions for Completing Tabulation of Gross Area Form
- Appendix 7 E Space Allocations - Tabulation of Gross Area Form
- Appendix 7 F Architect's Certification
- Appendix 7 G 100% Construction Documents Submittal Checklist
Appendix 7 H(deleted)- Appendix 7 I Final Construction Documents Submittal Checklist
- Appendix 7 J Engineer's Opinion Form
- Appendix 7 K Assignment of Architectural Contract Form
- Appendix 7 L Affidavit of the Vice Chancellor for Facilities Form
- Appendix 7 M Articles of Representation Form
Appendix 7 N(deleted)
- Chapter 7 Contents
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Chapter 8 - Bidding and Award of Construction Contract
- Chapter 8 Contents
- Page 8-0 Step by Step Procedures
- Page 8-1 Bidding and Award of Construction Contract
- Chapter 8 Appendices
- Appendix 8 A Public Works Contracts - Bid Requirements
Appendix 8 B(deleted)- Appendix 8 C Bid Tabulation Form
Appendix 8 D(deleted)Appendix 8 E(deleted)- Appendix 8 F Intent to Award Construction Contract Checklist
Appendix 8 G(deleted)- Sample Letters
- Chapter 8 Contents
-
Chapter 9 - Construction Administration and Project Close-Out
- Chapter 9 Contents
- Page 9-0 Step by Step Procedures
- Page 9-1 Construction Administration and Project Close-Out
- Chapter 9 Appendices
- Appendix 9 A Construction Accounting Record
- Appendix 9 B Change Order Summary
- Appendix 9 C Change Order Form
- Appendix 9 D Procedure for Post-Bid Addendum (GSFIC Projects)
- Appendix 9 E Periodical Estimate Approval and Payment Procedure, Final Payment Procedure
- Appendix 9 F Procedure for Performing Work on Roof with Valid Bond in Effect
- Appendix 9 G Order of Condemnation Before Final Payment Form
- Appendix 9 H Order of Condemnation After Final Payment Form
- Appendix 9 I Agreement for Occupancy Prior to Final Certificate
- Appendix 9 J Certificate of Readiness for Partial Occupancy Form
- Appendix 9 K Final Certificate of the Architect Form
- Appendix 9 L Warranty and Guaranty of General Contractor Form
- Chapter 9 Contents
Building Projects Procedures Manual Update
The University System of Georgia's Real Estate and Facilities Office is currently engaged in updating the Building Projects Procedures Manual with the goal of providing a comprehensive guide to stakeholders for the implementation of capital projects from project initiation to project completion.
A continuous communication portal has been established to monitor the progress of the BPPM update and to obtain feedback. Please visit the BPPM Update webpage at https://www.usg.edu/facilities/bppm_update. Your input is greatly valued, so please participate in a brief survey to provide comments on how the BPPM can be enhanced by clicking on the Take the Survey button located on the webpage.
Additional feedback can be emailed to usg-bppm@usg.edu.