Building Project Procedures Manual

Chapter 2: Project Initiation

A. Annual Process for requesting state funds for projects. (Major, Minor, Payback and MRR projects)

ITEM BOR FACILITIES OFFICE CAMPUS
1 Prepare Annual Consolidated Capital Request package. Send to Presidents. Submit Annual Consolidated Capital Request to BOR Facilities Office. See "Guidelines for Preplanning."
2 Review in-house. Prepare recommendation to Board. Respond to requests for additional information.
3 Present to Board at monthly meeting(s).  
4 After Board approval, enter projects into ProTrak System and begin selection process for Design Professionals. (See Chapter 3.)  

B. Outside Annual Process for initiation of projects $1,000,000 and above

ITEM BOR FACILITIES OFFICE CAMPUS
1 Submit Agenda item, include written request from the President to the Vice Chancellor for Facilities for initiation/authorization of new project. Include information requested in App. 2 E. 
2 Submit an amendment of the Capital Budget to the Board of Regents Office of Fiscal Affairs for Board approval. 
3 Review submittal in-house. Refer to campus Master Plan. Prepare Recommendation to the Board of Regents. Respond to request for additional information.
4 Present to Board at Monthly Meeting. Notify campus when project has been approved and enter into Pro Trak System.  
5 After Board approval begin selection process for design professional. (See Chapter 3)  

C. Outside Annual Process for initiation of projects below $1,000,000 total project cost but above campus' delegated authority.

ITEM BOR FACILITIES OFFICE CAMPUS
1 Send written request from the President for initiation/authorization of new project. Include information requested in App. 2 E. 
2 Submit an amendment of the Capital Budget to the Board of Regents Office of Fiscal Affairs for Board approval. 
3 Review submittal in-house. Refer to campus Master Plan. Notify campus when project has been approved and enter into ProTrak System.  
4 Begin Design Professional selection process. (See Chapter 3.) Begin Design Professional selection process. (See Chapter 3.)

D. Outside Annual Process for initiation of projects within campus' delegated authority. Use Board of Regents procedures. Use additional campus requirements as applicable. Report project status to BOR on a Capital & Construction Projects Status Report. (See form in Chapter 1)

ITEM BOR FACILITIES OFFICE CAMPUS
1 Send written request from the President to the Vice Chancellor for Facilities for initiation/authorization of new project. Include information requested in App. 2 E.  
2 Submit an amendment of the Capital Budget to the Board of Regents Office of Fiscal Affairs for Board approval.  
3 Review submittal in-house. Refer to campus Master Plan. Notify campus when project has been approved and enter into Pro Trak System.  
4 Begin Design Professional selection process. (See Chapter 3.) 

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