Real Estate and Facilities

Administration Division

Major Repair and Renovation (MRR)

The University System of Georgia owns and manages over 48 million square feet of state funded resident instruction space. Since nearly half of this space was constructed prior to 1975 and over 20% prior to 1960, the portfolio has significant capital renewal needs. Major Repair and Renovation (MRR) funds, which are requested annually, help preserve the value, integrity, and effectiveness of this portfolio.

Institutions use MRR funding for projects that involve major repair, replacement, or renovation of critical building systems, site components and infrastructure. MRR funding works in conjunction with maintenance and operations (M&O) funding and capital funding (for large or comprehensive renovation projects) to fulfill institutional stewardship responsibilities and protect the State of Georgia’s investment in higher education facilities.

Do you have an idea or suggestion to improve the USG MRR program? We would like to hear from you. Please contact Greg Adams at (404) 962-3149, or via email at

Major Repair and Renovation (MRR) Guidelines

FY 2021 MRR

BOR Authorized Projects

FY 2021 J-359 Commitment Letter:

Project Request Memo:

Project Forms:


April - May
Institutions draft MRR requests with assistance from Director of Management and Operations and assigned BOR Program Manager as needed.
MRR submittals are due to the BOR by Friday 29 May 2020.

BOR staff will review all submittals for clarity and MRR eligibility and work with institutions to answer any questions.

BOR staff will develop final recommendation based on system-wide FY21 MRR funding amount approved by the legislature ($50M currently recommended by House).

August Board of Regents Meeting
MRR recommendations will be presented to the Board of Regents for consideration.

Prior MRR Authorizations

FY 2020
FY 2019
FY 2018
FY 2017
FY 2016
FY 2015
FY 2014
FY 2013
FY 2012
FY 2011

MRR Worksheets, Forms and Instructions

Emergency MRR Request Form

MRR Emergency Requests

Each year, 3-5% of the annual MRR request is retained in a system MRR Emergency Reserve. These funds are used to cover institution emergencies, such as unforeseen or premature equipment or building component failures, which may arise during the year.

To request Emergency MRR funds, institutions must complete and submit the Emergency MRR Request form. This form is available through the link above and can be completed and submitted electronically.

According to Board policy 9.12.3, the Vice Chancellor for Facilities is authorized to allocate up to $250,000 in emergency MRR funds per project. The Chancellor is authorized to allocate up to $500,000. Emergency MRR requests larger than $500,000 require Board approval.