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Academic & Student Affairs Handbook

2.7 Academic Advisement

SOURCES:
BoR POLICY MANUAL 3.9, ACADEMIC ADVISEMENT

Each institution shall follow these general guidelines in establishing their academic advising program:

  • Each institution shall establish academic advising procedures within the academic units that comprise the college or university.
  • These academic advising procedures shall have baseline minimal uniformity in application and simultaneously be tailored to the specific needs of individual students.
  • Each institution shall establish training sessions associated with academic advising such that faculty advisors are aware of the rules and regulations associated with the core curriculum, academic transfer, student status, and grading policies.
  • Institutions that have advising units outside of academic units will be responsible for keeping abreast of changes in academic curricula and requirements as stipulated by the institution and individual academic units.
  • Student appeals concerning academic advising will follow the institutional appeals process.

2.7.1 Minority Advising Program

The Minority Advising Program, established in 1983, enhances the academic welfare of minority students in the USG. Its goals include the promotion of academic success, development of human potential, and the creation of an environment that fosters the success and retention of minority students.

Following are the institutional guidelines for minority advising programs:

  1. Each institution within the USG will establish and maintain a Minority Advising Program to supplement, not replace, regular academic advising activities.
  2. The Minority Advising Program will address students’ academic and non-academic needs, addressing cognitive and non-cognitive dimensions of intellectual, personal, and social self-actualization.
  3. Each Minority Advising Program will be structured to provide (directly or on a referral basis) the following services:
    • A careful follow-up of dropouts
    • Special individualized counseling for academically at-risk students and students placed on academic probation
    • Assistance to students in choosing a program of study and in the selection of an academic major
    • Help in considering the long-term implications of pursuing various courses of study, and careful consideration of career opportunities presented by various academic programs
    • Peer counseling to address a full spectrum of personal, social, and academic needs
    • Access to appropriate and effective tutoring
    • Help in identifying financial aid sources and review of procedures for obtaining financial aid
    • Access to, and facilitation of, career counseling
    • Reinforcement of the regular advisement system
    • Access to study skill activities
    • Articulation with high schools to help prepare minority students for college
    • Provision of culturally appropriate programming and a forum to bring effective role-models in contact with minority students to discuss their educational and other experiences
    • Periodic meetings with department chairs, academic officers, and the president to maximize the interrelationship of the Minority Advising Program with other aspects of the institution
  4. Each Minority Advising Program should establish advising units, coordinated by faculty members with special training in the advisement of minority students.
  5. The program should emphasize service to freshman and sophomore students but be open to any other minority student seeking its services.
  6. With the approval of the Chancellor, institutions may modify the structure and functions of the Minority Advising Program to render it more responsive to minority needs at that particular institution (e.g., size and nature of institution, demographic profile, unique problems, etc.) Institutions seeking program modifications should submit a detailed request, specifying the unusual circumstances and the modifications sought.
  7. An institution’s Minority Advising Program will be coordinated through the Office of Academic Affairs or the Office of Student Affairs. In either case, there must be formal provision for close co-ordination with the other office in the governance of the Minority Advising Program.
  8. The President is responsible for the operation and the success of the program and will provide institutional commitment and support to assure its success.
  9. The President shall appoint a Minority Advising Program Coordinator, who will oversee the program.
  10. The financial support of the Minority Advising Program is primarily the responsibility of the institution. Each institution will establish a separate budget for its Minority Advising Program and financially support its activities. Special funds allocated by the System Office to support Minority Advising Programs are intended only to supplement the operating budget provided by the institution.
  11. Each institutional President will submit an annual report to the Executive Vice Chancellor and Chief Academic Officer of the USG or the Assistant Vice Chancellor for Academic Programs. The annual report should indicate the program’s goals and the activities sponsored in support of those goals. It should analyze the impact and effectiveness of program related activities, and should include a projected budget for the following year, with updated goals and objectives for the program.
  12. The Assistant Vice Chancellor for Academic Programs will provide consultation on Minority Advising Programs as needed.
  13. An annual System-wide conference will be held for the purpose of staff development, improvement of strategies for making the program more successful, and general information sharing. The planning committee for the annual conference will consist of representatives from each institution type.

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