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Real Estate and Facilities

Naming Policy & Procedures

Print friendly Modified April 3, 2012

The Board of Regents of the University System of Georgia (USG) holds the authority to name its real estate and facilities and has established policies to govern the place naming process. The use of these procedures should be in conjunction with the current Board policy, 9.1.7 Place Naming.

A proposal for naming a facility should originate at the institution where the facility is located and be promulgated through the president of the institution. To guide this process, each institution shall have institution place naming guidelines which conform to the USG template for place naming guidelines (see Appendix 1). The president shall regularly review and update institution place naming guidelines in order to assure compliance with Board policies and procedures.

The president shall appoint a Facilities/Place Naming Representative to be the point of contact in communicating with the USG chief facilities officer on the submittal of place naming requests and on the entry of place naming information into the USG web hosted Naming Application database when place names are within the delegated authority of the institution.

Before submitting a formal naming proposal to the Board of Regents, the president shall ensure that the proposed naming conforms to the institution naming guidelines. The president shall then inform, the University System chief facilities officer. This notification should occur at least three months prior to the Board meeting at which the institution wishes to have the Board consider the approval and should include basic place naming information in a standard format as identified in the USG web hosted Naming Application database.

The University System chief facilities officer will notify the Chancellor and senior staff of the proposal. The University System chief facilities officer will forward the information submitted to the appropriate senior staff for review and comment. As necessary or appropriate, the University System chief facilities officer, the Secretary to the Board, or the Chancellor’s designee, will contact the members of the Board to discuss the proposal.

After receiving feedback, the University System chief facilities officer will request the institution provide any other information necessary in relation to the naming proposal. The University System chief facilities officer will forward the information to the appropriate senior staff for review and comment if necessary. Upon completion of the vetting process, the University System chief facilities officer will notify the president of the recommendation and timing for possible inclusion on the agenda of the Board of Regents Real Estate and Facilities Committee.

A ceremony or event celebrating the naming of a facility shall be handled in accordance with appropriate protocol for the College/University and the Board of Regents and shall not occur prior to Board approval of the naming. The Board of Regents and the Chancellor shall have sufficient prior notice of such events so that they may attend.

The University System chief facilities officer will report annually to the Board of Regents on all place naming. The report will address all names conferred during the calendar year and will include those within institution president’s delegated authority. The report will be extracted from the USG web hosted Naming Application database.