not mobile

Information Technology Handbook

Section 9 Introduction

Print friendly Version date May 12, 2014

Information, in all forms, is a strategic asset to the University System of Georgia (USG), including each USG institution, the University System Office [(USO), including the Shared Services Center (SSC)], the Georgia Public Library Service, (GPLS), and the Georgia Archives. The purpose of this section is to provide guidelines for the management and access to data, which is critical to the administration of USG participant organizations.

Definitions

The following definitions of shall, will, must, may, may not, and should are used throughout this Handbook.

  1. Shall, Will, and Must indicate a legal, regulatory, standard, or policy requirement. Shall and Will are used for persons and organizations, and Must for inanimate objects.
  2. May indicates an option.
  3. May Not indicates a prohibition.
  4. Should indicates a recommendation that, in the absence of an alternative providing equal or better protection from risk, is an acceptable approach to achieve a requirement. The focus of should statements generally is more outcome-based; i.e., an alternate method to achieve the requirement may be developed assuming it is documented as effectively managing risk.

Implementation and Compliance

Section Number Section Name Compilation Date Published Date Compliance Date Revision Date(s)
9.1 Purpose January 2005 January 2005 to Business Procedures Manual
May 2014 to IT Handbook
January 2005 May 2014
9.2 Data Management Structure January 2005 January 2005 to Business Procedures Manual
May 2014 to IT Handbook
January 2005 May 2014
9.3 Data Classification January 2005 January 2005 to Business Procedures Manual
May 2014 to IT Handbook
January 2005 May 2014
9.4 Data Access January 2005 January 2005 to Business Procedures Manual
May 2014 to IT Handbook
January 2005 May 2014
9.5 Privacy and Security January 2005 January 2005 to Business Procedures Manual
May 2014 to IT Handbook
January 2005 May 2014
Return to Top