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Records Management and Archives

Records Retention Schedules

Print friendly Modified May 3, 2010

The revised schedules for the retention and/or disposition of the following university system records are based upon the requirements of the Georgia Records Act (O.C.G.A. 50-18-90 et seq.). This version includes revised schedules as filed with the Division of Archives and History, Office of Secretary of State as of April 1, 2009.

USG Records Retention Manual (Revised March 30, 2010)

D7 Microfilm Quality Control and Inspection Records (Storage)

Explanation: This series documents the holdings in a microforms storage facility along with inspection records monitoring its environmental stability. These records would include but not be limited to: hygrothermograph charts, record of alarms or problems, vault transmittal/evaluation records, vault inventory log, film sample documentation/annual master negative inspection reports, inventory of duplicating masters, and condition reports on reference copies of microfilm.

Record Copy: Archives, Units

Retention: Transmittal/evaluation reports retain for life of microfilm; vault monitoring records 5 years; annual master negative inspection reports Permanent; inventories and condition reports of duplicating masters and reference copies retain for useful life..

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