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Records Management and Archives

Records Retention Schedules

Print friendly Modified May 3, 2010

The revised schedules for the retention and/or disposition of the following university system records are based upon the requirements of the Georgia Records Act (O.C.G.A. 50-18-90 et seq.). This version includes revised schedules as filed with the Division of Archives and History, Office of Secretary of State as of April 1, 2009.

USG Records Retention Manual (Revised March 30, 2010)

D6 Microfilm Quality Control and Inspection Records (Processing)

Explanation: These records would include but not be limited to: lab inspection forms, processing/duplicating lab reports, Methylene blue testing results, film inspection reports to and from Kodak (if Kodak certified lab), chemical test results, and monitoring logs (processing). The primary purpose of such records is to document the proper processing of silver halide and diazo films to show compliance with all technical standards. The information gathered at this stage documents resolution, density, placement, and polarity, among other details. This information is of vital importance to any later digitization project your agency has planned. Preferably, you should document this information on a single form, a quality inspection report.

Record Copy: Archives, Units

Retention: Quality inspection report retains for life of microfilm; all other records 7 years.

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