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Records Management and Archives

Records Retention Schedules

Print friendly Modified May 3, 2010

The revised schedules for the retention and/or disposition of the following university system records are based upon the requirements of the Georgia Records Act (O.C.G.A. 50-18-90 et seq.). This version includes revised schedules as filed with the Division of Archives and History, Office of Secretary of State as of April 1, 2009.

USG Records Retention Manual (Revised March 30, 2010)

N6 Buildings/Grounds Repair, Maintenance, Remodeling, and Construction Records

Explanation: This series documents the condition, upkeep, and routine maintenance of the institution's buildings and grounds. It also documents remodeling and construction projects with a total expenditure of less than $100,000 over six years. This series may include but is not limited to: floor plans; specifications; layouts; sketches; maintenance agreements; work logs; sign-in sheets; and related documentation and correspondence.

Record Copy: Institutional Archives; Facilities Services

Retention: Permanent for executed floor plans, layouts, sketches, and specifications; 7 years for all other records destroy when reference

Citation or Reference: O.C.G.A. 9-3-24

Background Information: Previously Located in Series: A62, Category: Administration