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Records Management and Archives

Records Retention Schedules

Print friendly Modified May 3, 2010

The revised schedules for the retention and/or disposition of the following university system records are based upon the requirements of the Georgia Records Act (O.C.G.A. 50-18-90 et seq.). This version includes revised schedules as filed with the Division of Archives and History, Office of Secretary of State as of April 1, 2009.

USG Records Retention Manual (Revised March 30, 2010)

Series: A: Administration | B: Academic Affairs | C: Auxiliary Services | D: Information Management and Planning | E: Intercollegiate Athletics | F: Library/Archives/Records Management and Museum | G: Human Resources | H: Publications/Promotions and Alumni Relations | I: Research | J: Police/Security and Safety | K: Student Records | L: Student Affairs | M: Finance | N: Property Management and Control | O: Legal

D11 Electronic Data Processing (EDP) Request

Explanation: Electronic Data Processing (EDP) is a review of equipment or software purchases to ensure the new equipment and software work with existing campus infrastructure

Record Copy: Information Technology

Retention: 1 year

Citation or Reference:

Background Information:


D12 Enrollment Reports

Explanation: Enrollment Reports (Removed)

Record Copy:

Retention:

Citation or Reference:

Background Information:


D13 Curriculum Inventory Reports

Explanation: Curriculum Inventory Reports (Removed)

Record Copy:

Retention:

Citation or Reference:

Background Information:


D14 Degrees Conferred Reports

Explanation: Degrees Conferred Reports (Removed)

Record Copy:

Retention:

Citation or Reference:

Background Information:


D15 IPEDS reports

Explanation: IPEDS reports (Removed)

Record Copy:

Retention:

Citation or Reference:

Background Information:


D16 Network and Computer, Server Password and Security Identifications                      

Explanation: Records documenting the issuance or selection of a network password and the administration of security and monitoring of the agency_s network, server and PC

Record Copy:

Retention: 3 years after obsolete or replaced

Citation or Reference: O.C.G.A. 16-9-93 (G) (4)

Background Information:


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