Reference for Types of Approval and Notification of Academic and Related Matters
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Modified December 17, 2008
| Type of Action | Type of Approval or Notification (Board, Chancellor, President, or System Office) |
Policy Manual Citation |
Academic Affairs Handbook Citation |
|---|---|---|---|
| Institutional Organization and Structure | |||
| Appointment of Institutional Presidents and Senior Level Employees of the Board of Regents | Board Approval Chancellor makes the recommendation |
102 and 201 | |
| Change Mission/Status or Sector of an Institution | Board Approval | ||
| Amend Institutional Statutes | Notification to the system office | 302.06 | |
| Establish or Eliminate a College/School/Division/Department | In cases of a unit that reports directly to the President, notification to the Chancellor two weeks prior to implementation; all other changes are authorized by the President | 207 | |
| Rename Administrative Units | Notification to the system office | 207 | |
| Establish On-Campus Centers & Institutes | Notification to the system office | 207 | 2.15 |
| Establish Off-Campus Instructional Location | Chancellor Approval; Board Notification |
303.03 | |
| Exceptions to Academic Calendar | System Office Approval Chief Academic Officer & Executive Vice Chancellor |
304.04 | |
| Academic Degrees and Majors | |||
| Establish New Degree Programs | Board Approval | 306.01 | 2.03.02 |
| Establish Cooperative A.A.S. Degrees | Board Approval | 306.01 | 2.18 |
| Establish External Degree Programs | Board Approval | 303.03 | 2.03.02, 2.12 |
| Degree Program Waivers (Waive the number of credit hours for a degree program) | Board Approval | 308.01 | 2.03.05, 2.03.06 |
| Credit Hour Waiver for Associate of Arts, Associate of Science, and Associate of Applied Science Programs | System Office Approval Chief Academic Officer & Executive Vice Chancellor |
303.0601; 303.0602 | 2.03.05, 2.03.06, 2.18 |
| Substantive Redirection/Change of a Major/Degree | Board Approval | 306.01 | |
| Rename Majors | Administrative Approval | ||
| Terminate Degree/Major | Board Approval | 306.02 | 2.03.03 |
| Temporarily Suspend/Discontinue a Major | Notification to the system office | 306.02 | 2.03.03 |
| Institutional Effectiveness Plan | Notification to the system office and submission of a plan for the system office file | 204 | |
| Comprehensive Program Review Plan | Administrative Approval – Academic Affairs | 205.01 | 2.03.07 |
| Program Modification | Board Approval | 803.08.01; 805.03 | 2.03.04 |
| Minors and Certificates | |||
| Add/Eliminate Tracks/Options/Concentrations/Emphases | Notification to the system office | ||
| Establish Minors | Notification to the system office if a major in the discipline is already present; otherwise, Administrative Approval – Academic Affairs | 2.03.01 | |
| Rename/Eliminate Minors | Notification to the system office | 2.03.01 | |
| Establish Certificate Programs Less than 20 semester credit hours |
Administrative Approval – Academic Affairs | 2.03.02 | |
| Establish Certificate Programs 20 or more semester credit hours |
Administrative Approval – Academic Affairs | 2.03.02 | |
| Establish Certificate Programs Post-baccalaureate |
Administrative Approval – Academic Affairs | 2.03.02 | |
| Embedded Certificates | Notification to the system office | 2.03.02 | |
| External Degrees/External Instruction | |||
| Establish External Programs | Board Approval | 303.03 | 2.12 |
| Establish International Study Abroad Programs | Administrative Approval | 2.13 | |
| Establish Off-Campus Centers | Board Approval | 303.03 | 2.12 |
| Establish Instructional Sites | Board Approval | 303.03 | 2.12 |
| Establish Branch Campuses | Board Approval | 303.03 | 2.12 |
| Establish Consortial Sites | Board Approval | 303.03 | 2.12 |
| Faculty and Staff | |||
| Instructional, Research, and Extension staff appointments, promotions, salaries, transfers, suspensions, and dismissals | Presidential Approval | 102 | 4.07 |
| Acceptance of Resignation | Presidential Acceptance | 204 | |
| Establish Special Faculty Positions/Endowed Chairs | Board Approval | 803.03.02 | 4.03.02 |
| Appoint Faculty | Presidential Approval | 302.04 | 4.03 |
| Tenure Track Changes | Presidential Approval | 4.01 | |
| Establish Non-Tenure Track Positions | Presidential Approval | 803.09 | 4.03 |
| Academic Professionals | Presidential Approval | 803.09.01 | |
| Major Faculty and Administrative Positions | Presidential Approval | 4.03 | |
| Lecturers | Presidential Approval | ||
| Award Promotion | Presidential Approval | 803l08 | 4.03 |
| Award Tenure | Presidential Approval | 803.08 | 4.04 |
| Tenure on Appointment | Presidential Approval | 4.03.02 | |
| Establish Post-tenure Review Policies | Presidential Approval | 803.06 | 4.06 |
| Establish Regents’ Researcher | Board Approval | 803.03.01 | |
| Leaves of Absence > Semester | Presidential approval up to one year | 204, 802.07.04 | 4.09 |
| Leaves of Absence < Semester | Presidential approval up to one year | 204, 802.07.04 | 4.09 |
| Leave of Absence where employment at institution is less than three years | Not Approved; Not Negotiable | 802.07.04 | 4.09 |
| Leaves of Absence for retirees | Not Approved; Not Negotiable | 802.07.04 | |
| Administrative Offices with Faculty Status | Notification to the system office | 302.03 | |
| Dismissal/Removal of Faculty | Presidential Approval | 803.10 | |
| Dismissal of Part-time Instructional Personnel | Presidential Approval | 803.10.03 | |
| Employment of Faculty with funds other than a governmental agency | Board Approval Chancellor Recommendation Presidential Recommendation |
803.13.06 | |
| Emeritus Title | Presidential Approval | 803.14 | |
| President Emeritus Title | Board Approval | 803.14 | |
| Research | |||
| Execute Research Agreements | Presidential acceptance and execution | 204 | |
| Establish Service Agreements | Notification to the system office | 501.01 | |
| Establish Intellectual Property Policy | Notification to the system office and policy to be placed on file in legal affairs | 603.06 | |
| Other | |||
| Establish Honorary Degrees | Board Approval | 308.04 | |
| Amendment of institutional budgets | Notification to the system office chief fiscal officer for funds not to exceed $1 million | 702.04 | |
| Special Tuition for Distance Education Courses and Programs | Board Approval (through the Committee on Fiscal Affairs) | 704.16 | |
| Increase Mandatory Fees | Board Approval | 704.021 | |
| Establish Continuing Education Fees | Presidential approval | 704.0226 | |
| Place Naming | Board Approval | 901.07 | |
| Interior Place Naming | Presidential Approval | 901.07 | |
| New Buildings, Renovation, Rehabilitation, Other Projects involving a USG institutions | Board Approval (regardless of source of funds) | 904.01 | |
| Authorization of Projects less than $1,000,000 in initial construction cost | Chief Facilities Officer authorization | 904.01 | |
| Financial Exigency in Institutional Operations | Board Approval | 805 | |