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Academic Programs

Reference for Types of Approval and Notification of Academic and Related Matters

Print friendly Modified October 22, 2010
Type of Action Type of Approval or Notification
(Board, Chancellor, President, or System Office)
Policy Manual
Citation
Academic Affairs
Handbook Citation
Institutional Organization and Structure
Appointment of Institutional Presidents and Senior Level Employees of the Board of Regents Board Approval
Chancellor makes the recommendation
1.2 and 2.1  
Change Mission/Status or Sector  of an Institution Board Approval 2.10  
Establish or Eliminate a College/School/Division/Department In cases of a unit that reports directly to the President, notification to the Chancellor two weeks prior to implementation; all other changes are authorized by the President 2.7  
Rename Administrative Units Notification to the system office 2.7  
Establish On-Campus Centers & Institutes Notification to the system office 2.7 2.3.7
Establish Off-Campus Instructional Location Chancellor Approval;
Board Notification
3.3.3 and 9.3 2.3.7
Exceptions to Academic Calendar System Office Approval
Chief Academic Officer & Executive Vice Chancellor
3.4.4 2.1
Establish Institutional Budget Chancellor’s Approval and Board Approval 1.2.4 and 3.6.1  
Institutional Strategic Plan Notification of update and submission to system office 2.9  
Academic Degrees and Majors
Establish New Degree Programs Board Approval 3.6.1 2.3.2
Establish Cooperative A.A.S. Degrees Board Approval 3.6.1 2.15
Establish External Degree Programs Board Approval 3.3.3 2.3.7
Establishment of Dual Degrees from Existing Board Approved Programs Notification – Office of Academic Programs   2.3.9
Establishment of Joint Degrees from Existing Board Approved Programs Notification – Office of Academic Programs   2.3.9
Degree Program Waivers (Waive the number of credit hours for a degree program) Board Approval
3.8.1 and 3.8.2 2.3.5
Credit Hour Waiver for Associate of Arts, Associate of Science, and Associate of Applied Science Programs System Office Approval
Chief Academic Officer & Executive Vice Chancellor
3.3.6.1 and 3.3.6.2 2.3.5
Substantive Redirection/Change of a Major/Degree Board Approval 3.6.1 2.3.2 and 2.3.4
Rename Majors Administrative Approval    
Terminate Degree/Major Board Approval 3.6.2 2.3.3
Temporarily Suspend/Discontinue a Major Notification to the system office 3.6.2 2.3.3
Institutional Effectiveness Plan Notification to the system office and submission of a plan for the system office file 2.9  
Comprehensive Program Review Plan Administrative Approval – Academic Affairs 3.6.3 2.3.6
Program Modification Board Approval 8.5.3 and 8.3.7.10 2.3.4
Minors and Certificates
Add/Eliminate Tracks/Options/Concentrations/Emphases Notification – Office of Academic Programs    
Establish Minors Notification to the system office if a major in the discipline is already present; otherwise, Administrative Approval – Academic Affairs   2.3.1
Rename/Eliminate Minors Notification – Office of Academic Programs   2.3.1
Establish Certificate Programs
Less than 20 semester credit hours
Notification – Office of Academic Programs   2.3.8
Establish Certificate Programs
20 or more semester credit hours
Notification – Office of Academic Programs   2.3.8
Establish Certificate Programs
Post-baccalaureate
Notification – Office of Academic Programs   2.3.8
External Degrees/External Instruction
Establish External Programs (initial program to be offered via distance learning) Board Approval 3.3.3 2.3.2 and 2.3.7
Offering Additional (second and subsequent programs to be offered online) Programs via Distance Learning Administrative Approval   2.3.7.2
Offering an Existing Board Approved Program at an Instructional Location Administrative Approval   2.3.7.1
Offering an Existing Board Approved Program at a Contractual/Time-Limited Location Administrative Approval   2.3.7.1
Establish International Study Abroad Programs Administrative Approval   2.13
Establish Off-Campus Centers Board Approval 3.3.3 2.12
Establish Instructional Sites Board Approval 3.3.3 and 9.3 2.12
Establish Branch Campuses Board Approval 3.3.3 and 9.3 2.12
Establish Consortial Sites Board Approval 3.3.3 and 9.3 2.12
Place Naming Board Approval 9.17  
Revised Learning Outcomes for Core Areas A –E Council on General Education Approval 3.3.1 2.4
Exceptions to use of “S” and “U” Symbols for Academic Coursework Administrative Approval – Chief Academic Officer & Executive Vice Chancellor 3.5.2  
Exceptions to Institutional Administration of the Regents’ Test Delegated authority of the Chancellor in consultation with Chair, Committee on Academic Affairs and Chief Academic Officer & Executive Vice Chancellor 3.7  
Exceptions to Undergraduate Admission Requirements Administrative Approval – Chief Academic Officer & Executive Vice Chancellor; Review Biennially by the Board 4.2 3.2.6, 3.4, 3.5, 3.6, 3.7, 3.8, and 3.9
Exceptions for Limited Admissions Presidential Approval 4.2.1.2 3.3
Out-of-state Enrollment Notification to system office – annual report 4.3.1  
Faculty and Staff
Instructional, Research, and Extension staff appointments, promotions, salaries, transfers, suspensions, and dismissals Presidential Approval   4.3, 4.5
Acceptance of Resignation Presidential Acceptance 8.3.4  
Establish Special Faculty Positions/Endowed Chairs Board Approval 8.3.2.2 4.3.2
Appoint Faculty Presidential Approval   4.3
Tenure Track Changes Presidential Approval   4.1, 4.4
Establish Non-Tenure Track Positions Annual submission to system office; Chancellor’s Approval 8.3.8 4.1
Academic Professionals Chancellor’s Approval 8.3.8.3  
Major Faculty and Administrative Positions Presidential Approval   4.3
Lecturers Presidential Approval    
Award Promotion Presidential Approval   4.3
Award Tenure Presidential Approval 8.3.7.4 4.4
Tenure on Appointment Presidential Approval    
Establish Post-tenure Review Policies Presidential Approval 8.3.5.4  
Establish Regents’ Researcher Board Approval 8.3.2.1  
Establish Regents’ Professorship Board Approval 8.3.2  
Establish Inter-institutional Appointment Policies and Procedures Administrative approval, Chief Academic Officer & Executive Vice Chancellor 8.3.5.1 4.3.4
Establish Post-tenure Review Policies and Guidelines Presidential Approval 8.3.5.4 4.6
Institutional Tenure Data Annual notification to system office 8.3.7.8  
Leaves of Absence > Semester Presidential approval up to one year 8.2.7.4 4.9
Leaves of Absence < Semester Presidential approval up to one year 8.2.7.4 4.9
Leave of Absence where employment at institution is less than three years Not Approved; Not Negotiable 8.2.7.4 4.9
Leaves of Absence for retirees Not Approved; Not Negotiable 8.2.7.4  
Administrative Offices with Faculty Status Notification to the system office (by office but not name of the individual/s) 3.2.1.3  
Dismissal/Removal of Faculty Presidential Approval 8.3.9  
Dismissal of Part-time Instructional Personnel Presidential Approval 8.3.9.3  
Employment of Faculty with funds other than a governmental agency Board Approval
Chancellor Recommendation
Presidential Recommendation
8.3.12.6  
Emeritus Title Presidential Approval 8.3.13  
President Emeritus Title Board Approval 8.3.13  
Research
Establish Intellectual Property Policy Notification to the system office and policy to be placed on file in legal affairs 6.3.1  
Faculty Statutes Notification to the system office; filed with Chancellor’s office 3.2.4  
Other
Establish Honorary Degrees Board Approval 3.8.4  
Service Agreements with Local and State Agencies Notification to the system office 5.1.1  
Amendment of institutional budgets Notification to the system office chief fiscal officer for funds not to exceed $1 million 702.04  
Special Tuition for Distance Education Courses and Programs Board Approval (through the Committee on Fiscal Affairs) 704.16  
Increase Mandatory Fees Board Approval 704.021  
Establish Continuing Education Fees Presidential approval 704.0226  
Place Naming Board Approval 901.07  
Interior Place Naming Presidential Approval 901.07  
New Buildings, Renovation, Rehabilitation, Other Projects involving a USG institutions Board Approval (regardless of source of funds) 904.01  
Authorization of Projects less than $1,000,000 in initial construction cost Chief Facilities Officer authorization 904.01  
Establish Intercollegiate Football Programs Board Approval 4.5.2  
Financial Exigency in Institutional Operations Board Approval 805