Reference for Types of Approval and Notification of Academic and Related Matters
Print friendly
Email or share
Modified October 22, 2010
| Type of Action | Type of Approval or Notification (Board, Chancellor, President, or System Office) |
Policy Manual Citation |
Academic Affairs Handbook Citation |
|---|---|---|---|
| Institutional Organization and Structure | |||
| Appointment of Institutional Presidents and Senior Level Employees of the Board of Regents | Board Approval Chancellor makes the recommendation |
1.2 and 2.1 | |
| Change Mission/Status or Sector of an Institution | Board Approval | 2.10 | |
| Establish or Eliminate a College/School/Division/Department | In cases of a unit that reports directly to the President, notification to the Chancellor two weeks prior to implementation; all other changes are authorized by the President | 2.7 | |
| Rename Administrative Units | Notification to the system office | 2.7 | |
| Establish On-Campus Centers & Institutes | Notification to the system office | 2.7 | 2.3.7 |
| Establish Off-Campus Instructional Location | Chancellor Approval; Board Notification |
3.3.3 and 9.3 | 2.3.7 |
| Exceptions to Academic Calendar | System Office Approval Chief Academic Officer & Executive Vice Chancellor |
3.4.4 | 2.1 |
| Establish Institutional Budget | Chancellor’s Approval and Board Approval | 1.2.4 and 3.6.1 | |
| Institutional Strategic Plan | Notification of update and submission to system office | 2.9 | |
| Academic Degrees and Majors | |||
| Establish New Degree Programs | Board Approval | 3.6.1 | 2.3.2 |
| Establish Cooperative A.A.S. Degrees | Board Approval | 3.6.1 | 2.15 |
| Establish External Degree Programs | Board Approval | 3.3.3 | 2.3.7 |
| Establishment of Dual Degrees from Existing Board Approved Programs | Notification – Office of Academic Programs | 2.3.9 | |
| Establishment of Joint Degrees from Existing Board Approved Programs | Notification – Office of Academic Programs | 2.3.9 | |
| Degree Program Waivers (Waive the number of credit hours for a degree program) | Board Approval |
3.8.1 and 3.8.2 | 2.3.5 |
| Credit Hour Waiver for Associate of Arts, Associate of Science, and Associate of Applied Science Programs | System Office Approval Chief Academic Officer & Executive Vice Chancellor |
3.3.6.1 and 3.3.6.2 | 2.3.5 |
| Substantive Redirection/Change of a Major/Degree | Board Approval | 3.6.1 | 2.3.2 and 2.3.4 |
| Rename Majors | Administrative Approval | ||
| Terminate Degree/Major | Board Approval | 3.6.2 | 2.3.3 |
| Temporarily Suspend/Discontinue a Major | Notification to the system office | 3.6.2 | 2.3.3 |
| Institutional Effectiveness Plan | Notification to the system office and submission of a plan for the system office file | 2.9 | |
| Comprehensive Program Review Plan | Administrative Approval – Academic Affairs | 3.6.3 | 2.3.6 |
| Program Modification | Board Approval | 8.5.3 and 8.3.7.10 | 2.3.4 |
| Minors and Certificates | |||
| Add/Eliminate Tracks/Options/Concentrations/Emphases | Notification – Office of Academic Programs | ||
| Establish Minors | Notification to the system office if a major in the discipline is already present; otherwise, Administrative Approval – Academic Affairs | 2.3.1 | |
| Rename/Eliminate Minors | Notification – Office of Academic Programs | 2.3.1 | |
| Establish Certificate Programs Less than 20 semester credit hours |
Notification – Office of Academic Programs | 2.3.8 | |
| Establish Certificate Programs 20 or more semester credit hours |
Notification – Office of Academic Programs | 2.3.8 | |
| Establish Certificate Programs Post-baccalaureate |
Notification – Office of Academic Programs | 2.3.8 | |
| External Degrees/External Instruction | |||
| Establish External Programs (initial program to be offered via distance learning) | Board Approval | 3.3.3 | 2.3.2 and 2.3.7 |
| Offering Additional (second and subsequent programs to be offered online) Programs via Distance Learning | Administrative Approval | 2.3.7.2 | |
| Offering an Existing Board Approved Program at an Instructional Location | Administrative Approval | 2.3.7.1 | |
| Offering an Existing Board Approved Program at a Contractual/Time-Limited Location | Administrative Approval | 2.3.7.1 | |
| Establish International Study Abroad Programs | Administrative Approval | 2.13 | |
| Establish Off-Campus Centers | Board Approval | 3.3.3 | 2.12 |
| Establish Instructional Sites | Board Approval | 3.3.3 and 9.3 | 2.12 |
| Establish Branch Campuses | Board Approval | 3.3.3 and 9.3 | 2.12 |
| Establish Consortial Sites | Board Approval | 3.3.3 and 9.3 | 2.12 |
| Place Naming | Board Approval | 9.17 | |
| Revised Learning Outcomes for Core Areas A –E | Council on General Education Approval | 3.3.1 | 2.4 |
| Exceptions to use of “S” and “U” Symbols for Academic Coursework | Administrative Approval – Chief Academic Officer & Executive Vice Chancellor | 3.5.2 | |
| Exceptions to Institutional Administration of the Regents’ Test | Delegated authority of the Chancellor in consultation with Chair, Committee on Academic Affairs and Chief Academic Officer & Executive Vice Chancellor | 3.7 | |
| Exceptions to Undergraduate Admission Requirements | Administrative Approval – Chief Academic Officer & Executive Vice Chancellor; Review Biennially by the Board | 4.2 | 3.2.6, 3.4, 3.5, 3.6, 3.7, 3.8, and 3.9 |
| Exceptions for Limited Admissions | Presidential Approval | 4.2.1.2 | 3.3 |
| Out-of-state Enrollment | Notification to system office – annual report | 4.3.1 | |
| Faculty and Staff | |||
| Instructional, Research, and Extension staff appointments, promotions, salaries, transfers, suspensions, and dismissals | Presidential Approval | 4.3, 4.5 | |
| Acceptance of Resignation | Presidential Acceptance | 8.3.4 | |
| Establish Special Faculty Positions/Endowed Chairs | Board Approval | 8.3.2.2 | 4.3.2 |
| Appoint Faculty | Presidential Approval | 4.3 | |
| Tenure Track Changes | Presidential Approval | 4.1, 4.4 | |
| Establish Non-Tenure Track Positions | Annual submission to system office; Chancellor’s Approval | 8.3.8 | 4.1 |
| Academic Professionals | Chancellor’s Approval | 8.3.8.3 | |
| Major Faculty and Administrative Positions | Presidential Approval | 4.3 | |
| Lecturers | Presidential Approval | ||
| Award Promotion | Presidential Approval | 4.3 | |
| Award Tenure | Presidential Approval | 8.3.7.4 | 4.4 |
| Tenure on Appointment | Presidential Approval | ||
| Establish Post-tenure Review Policies | Presidential Approval | 8.3.5.4 | |
| Establish Regents’ Researcher | Board Approval | 8.3.2.1 | |
| Establish Regents’ Professorship | Board Approval | 8.3.2 | |
| Establish Inter-institutional Appointment Policies and Procedures | Administrative approval, Chief Academic Officer & Executive Vice Chancellor | 8.3.5.1 | 4.3.4 |
| Establish Post-tenure Review Policies and Guidelines | Presidential Approval | 8.3.5.4 | 4.6 |
| Institutional Tenure Data | Annual notification to system office | 8.3.7.8 | |
| Leaves of Absence > Semester | Presidential approval up to one year | 8.2.7.4 | 4.9 |
| Leaves of Absence < Semester | Presidential approval up to one year | 8.2.7.4 | 4.9 |
| Leave of Absence where employment at institution is less than three years | Not Approved; Not Negotiable | 8.2.7.4 | 4.9 |
| Leaves of Absence for retirees | Not Approved; Not Negotiable | 8.2.7.4 | |
| Administrative Offices with Faculty Status | Notification to the system office (by office but not name of the individual/s) | 3.2.1.3 | |
| Dismissal/Removal of Faculty | Presidential Approval | 8.3.9 | |
| Dismissal of Part-time Instructional Personnel | Presidential Approval | 8.3.9.3 | |
| Employment of Faculty with funds other than a governmental agency | Board Approval Chancellor Recommendation Presidential Recommendation |
8.3.12.6 | |
| Emeritus Title | Presidential Approval | 8.3.13 | |
| President Emeritus Title | Board Approval | 8.3.13 | |
| Research | |||
| Establish Intellectual Property Policy | Notification to the system office and policy to be placed on file in legal affairs | 6.3.1 | |
| Faculty Statutes | Notification to the system office; filed with Chancellor’s office | 3.2.4 | |
| Other | |||
| Establish Honorary Degrees | Board Approval | 3.8.4 | |
| Service Agreements with Local and State Agencies | Notification to the system office | 5.1.1 | |
| Amendment of institutional budgets | Notification to the system office chief fiscal officer for funds not to exceed $1 million | 702.04 | |
| Special Tuition for Distance Education Courses and Programs | Board Approval (through the Committee on Fiscal Affairs) | 704.16 | |
| Increase Mandatory Fees | Board Approval | 704.021 | |
| Establish Continuing Education Fees | Presidential approval | 704.0226 | |
| Place Naming | Board Approval | 901.07 | |
| Interior Place Naming | Presidential Approval | 901.07 | |
| New Buildings, Renovation, Rehabilitation, Other Projects involving a USG institutions | Board Approval (regardless of source of funds) | 904.01 | |
| Authorization of Projects less than $1,000,000 in initial construction cost | Chief Facilities Officer authorization | 904.01 | |
| Establish Intercollegiate Football Programs | Board Approval | 4.5.2 | |
| Financial Exigency in Institutional Operations | Board Approval | 805 | |