Accounts Payable
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Business Processes
- 1099 Processing User’s Guide for CY 2023
- Accounts Payable Business Process Index
- Accounts Payable (AP) - Administration
- Accounts Payable (AP) - Payments Request and Vouchers
- Accounts Payable (AP) - Interfaces
- Accounts Payable (AP) - Payments
- Accounts Payable (AP) - Queries and Reports
- Accounts Payable (AP) - Inquiries
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Announcements
- FY2024 Year-End Sub-Module Cleanup and Processing Manual Available
- CY2023 Withholding Informational Session on Tuesday, December 12, 2023
- 2023 Annual Supplier Inactivation Process
- Change in Expense Reimbursement Module – Meals Provided
- AP Payment Request Invoice Date Field Survey
- Changing the Accounting Date on a PO from One Fiscal Year to Another
- Ad Hoc Release Notes for Tuesday, April 11, 2023, Available Now
- FY2023 Year-End Sub-Module Cleanup and Processing Manual Available Now
- GeorgiaFIRST Financials Presentation Materials Available Now: Matching – The Relationship Between Purchasing & Accounts Payable
- Active Known Issues
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Job Aids and Reference Documents
- 1099 Withholding FAQs for CY2023
- Excel Voucher Upload NEW
- Check Printing at 103% in Adobe
- Voiding Payments for Pre-Supplier Conversion Vouchers
- Uploading Spreadsheet Files
- Top Supplier Dashboard Setup
- v9.2 AP_Users_Guide_for_GeorgiaFIRST_Marketplace.pdf
- Institution Task List for Payment Request Implementation
- GeorgiaFIRST Financials Data Retention and Archiving Policy
- WorkCenters in v9.2
- AP Workflow in v9.2
- Emailing Payment Advices to Suppliers v9.2
- Creating a Signature File for PSFIN Signature Upload v9.2
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Training
- CY2023 1099 Withholding Updates Presentation
This PowerPoint shows 1099 Withholding Changes that take effect as of calendar year 2023.
- CY2023 1099 Withholding Changes Information Session 12.12.23
This video shows 1099 Withholding Changes that take effect as of calendar year 2023.
- UAT Payment Request B Business Unit - Recording
The purpose of this training is to demonstrate how Payment requesters are able to create and submit Payment Requests for the “B” Business Unit. This link provides the session recording in its entirety.
- UAT Payment Request B Business Unit
The purpose of this training is to demonstrate how Payment requesters are able to create and submit Payment Requests for the “B” Business Unit. This link provides the session PowerPoint slides only.
- GeorgiaFIRST Presentation: Matching – The Relationship Between Purchasing & Accounts Payable - PowerPoint Only
The purpose of this training is to demonstrate the role that Matching plays between Purchasing and Accounts Payable departments. This link provides the session PowerPoint slides only.
- GeorgiaFIRST Presentation: Matching – The Relationship Between Purchasing & Accounts Payable - Recording
The purpose of this training is to demonstrate the role that Matching plays between Purchasing and Accounts Payable departments. This link provides the session recording in its entirety.
- Using Voucher Build for Marketplace e-Invoices 10:48
This video shows institutions that send electronic invoices or e-Invoices how to use the Voucher build function to build vouchers.
- How to Use Accounts Payable Queries
This PowerPoint presentation shows the relationship between AP pages and tables and explains the six queries every AP user should know.
- CY2023 1099 Withholding Updates Presentation