Organizational Effectiveness

Administration Division

Outside Activity Approval Process

Policy Requirements & Applicability

Each USG employee with a work commitment of 30 or more hours per week and faculty members on contracts of nine months or more must obtain written approval prior to engaging in Compensated Outside Activities that relate to the employee’s expertise or responsibilities as a USG employee. Such activities include consulting, teaching, speaking, and participating in business, professional, or service enterprises.

Employees who work on a part-time basis of less than 30 hours per week, and faculty members on a contract term of less than nine months a year, do not need written approval in advance of engaging in Compensated Outside Activities so long as the outside activity does not create a conflict of interest or otherwise violate Board policy.

USG Presidents

USG Presidents must obtain approval to participate in Compensated Outside Activities by completing and submitting this form to the USG Office of Ethics and Compliance at the contact information listed below. The USG Office of Ethics and Compliance will review the information in consultation with the USG Office of Legal Affairs and will note any concerns. Final approval for compensated outside activities for USG Presidents will be made by the Chancellor or Chancellor’s designee.

USG Office of Ethics & Compliance
usg-compliance@usg.edu
(404) 962-3034

Direct Reports of USG Presidents and Those with a Title of Vice President or Equivalent

Direct reports of USG Presidents and those with a Title of Vice President or Equivalent seeking to participate in Compensated Outside Activities must forward their request through the President’s Office to the USG Office of Ethics and Compliance utilizing this form at the contact information listed below. The USG Office of Ethics and Compliance will review the information in consultation with the USG Office of Legal Affairs. Any concerns will be noted and provided to the appropriate USG President to address. Final approval for Compensated Outside Activities for USG President direct reports and those with a title of Vice President or equivalent will be made by the appropriate USG President or President’s designee. Requests must be reviewed by the USG Office of Ethics and Compliance prior to final approval by the USG institution President.

USG Office of Ethics & Compliance
usg-compliance@usg.edu
(404) 962-3034

Other Institutional Faculty and Staff Employees

USG Institution employees other than Presidents, direct reports of Presidents and those with a title of Vice President or equivalent, must obtain written approval prior to engaging in compensated outside activities from the institution President or the President’s designee. Employees must utilize the institutional procedures established at their institution for defining and managing potential and apparent conflicts of interest.

University System Office Employees

University System Office Employees must obtain approval to participate in Compensated Outside Activities by completing and submitting this form through your supervisor to the USG Office of Ethics and Compliance at the contact information listed below.

USG Office of Ethics & Compliance
usg-compliance@usg.edu
(404) 962-3034