Oneusg

Human Capital Management

OneUSG Documentation

Non-Standard Employee and Supplemental Pay
Document Version and Date
Presentation: Non Standard Employee Supplemental Pay Kick Off April 10, 2019

Updated 4/15/2019

Reference Aid: HR_RA032 - Non-Standard Employee and Supplemental Pay Matrix

Updated 08/10/2019

Job Aid: HR_JA021- Multiple Components of Pay

Updated 4/29/2019

Job Aid: MS_JA008- Supplemental Pay Request Job Aid

Updated 4/29/2019

Job Aid: CA_JA005- Entering Earnings Code Specific Funding

Updated 4/29/2019

Data Sheet: Commitment Accounting- Earnings Code Specific Funding Data Sheet

Updated 4/29/2019

MSS Ad Hoc Supplemental Pay Business Process

Updated 4/29/2019

Data Sheet: Payroll- Supplemental Pay Payroll Data Sheet

Updated 4/29/2019

Data Sheet: Human Resources- Supplemental Pay HR Data Sheet

Updated 4/29/2019

Job Aid: PY_JA016- Additional Pay

Updated 4/29/2019

Job Aid: PY_JA0018- Ending Additional Pay

Updated 4/29/2019

Form: Ad Hoc Request

Updated 6/11/2019

Form: Award Request

Updated 6/11/2019

Form: Defined Term Supplemental

Updated 6/11/2019

Form: One Time Supplemental Request

Updated 6/11/2019

Form: Overload Request

Updated 6/11/2019

Form: Relocation Reimbursement Request

Updated 6/11/2019

Presentation: Non Standard Employee and Supplemental Pay March 11, 2019

Updated 3/14/2019

Presentation: Non Standard Employee and Supplemental Pay May 9, 2019

Updated 5/10/2019

Presentation Biweekly Strategy Overview

Updated 5/9/2019

Presentation: Non Standard Employee and Supplemental Pay June 10, 2019

Updated 6/11/2019

Job Aid: HR_JA029 MCOP Data Entry Checklist

Updated 7/2/2019

Reference Aid: Frequently Asked Questions About Multiple Components of Pay and Non-Standard Employee and Supplemental Pay HR_RA032

New! Updated 8/16/2019

Decision Tree: Manual Ad Hoc and Supplemental Pay Business Process

New! Updated 8/16/2019

Decision Tree: Manager Self Service Ad Hoc and Supplemental Pay Business Process

New! Updated 8/16/2019



Common Remitter
Document Version and Date
Common Remitter User Guide

Updated 07/25/2019



Query
Document Version and Date
Run a Pre-Exisiting Query Without Parameters (QY001.01)

Updated 4/27/2018

Run a Pre-Exisiting Query With Parameters (QY001.02)

Updated 4/27/2018

Save a Public Query as Your Own (QY002.01)

Updated 4/27/2018

Add 'Reports To' Name to a OneUSG Connect Query (QY_JA001)

Updated 8/9/2019



Careers
Document Version and Date
Introduction to OneUSG Connect - Careers (CR001.01)

Updated 3/27/2018

Creating a Job Opening (CR_JA001)

Updated 4/27/2018

Creating a Job Opening (Video Recording) (CR_JA001)

Updated 3/27/2018

Job Opening Checklist (CR_JA002)

Updated 3/27/2018

Applying for Jobs (CR_JA003)

Updated 3/27/2018

Applying for Jobs (Video Recording) (CR_JA003)

Updated 3/27/2018

Introduction to OneUSG Connect - Careers (Video Recording) (CR001.02)

Updated 3/27/2018

Applicant Management (CR_JA004)

Updated 3/27/2018

Applicant Management (Video Recording) (CR_JA004)

Updated 3/27/2018

Prepare Job Offer (CR_JA005)

Updated 3/27/2018

Prepare Job Offer (Video Recording) (CR_JA005)

Updated 3/27/2018

Manage Hires (CR_JA006)

Updated 3/27/2018

Quick Tips (CR_JA007)

Updated 3/27/2018

Screening Applicants (CR_JA008)

Updated 3/27/2018

Create Non-Person Profiles (CR_JA009)

Updated 4/27/2018

Profile Management Training (CR002.01)

Updated 3/27/2018

Profile Management Training (CR002.02)

Updated 3/27/2018

Train-the-Trainer Presentation for Managers (CR003.01)

Updated 3/27/2018

Practitioner Training Presentation (CR004.01)

Updated 3/27/2018

Shared Services Center Call Center Training Presentation (CR005.01)

Updated 3/27/2018

Profile Management Overview (CR006.01)

Updated 3/27/2018



Absence Management
Document Version and Date
Verifying ABS Enrollment for Biweekly Employees (ABS001.02.01)

Updated 6/3/2017

Verifying ABS Enrollment for Monthly Employees (ABS001.02.02)

Updated 6/3/2017

Verifying Time Reporter Set Up (ABS001.02.03)

Updated 6/3/2017

Viewing an Employee's Leave Entitlements (ABS002.01)

Updated 6/3/2017

Entering an Absence Request Using the Timesheet (ABS003.02)

Updated 8/20/2019

Requesting an Extended Absence Using the Navigator Menu (ABS004.04)

Updated 8/20/2019

Approving an Extended Absence Request Using the Navigator Menu (ABS004.05)

Updated 8/20/2019

Entering Intermittent FMLA Leave (ABS004.06)

Updated 6/3/2017

Approving Intermittent FMLA Leave (AM004.07)

Updated 6/3/2017

Entering a Leave Adjustment Using the Navigation Menu (AM006.03)

Updated 6/3/2017

Viewing Absence Balances Using the Navigator Menu (AM006.05)

Updated 6/3/2017

Reviewing Off-Cycle Payee Status (AM008.06)

Updated 6/10/2017

Creating an Off-Cycle Absence Request (AM008.07)

Updated 6/10/2017

Creating an Off-Cycle Absence Calendar Group (AM008.08)

Updated 6/10/2017

Running the Off-cycle Calculate Absence and Payroll Process (AM008.09)

Updated 6/10/2017

Running the Off-Cycle Calculate Absence and Payroll Process in Fainlize Mode (AM008.10)

Updated 6/10/2017

Running the Off-Cycle Absence Conversion Process (AM008.11)

Updated 6/10/2017

Running the Calculate Absence Process (AM015.01)

Updated 6/3/2017

Validating Calculate Absence Processing Results (AM015.02)

Updated 6/3/2017

Running the Finalize Absence Process (AM015.03)

Updated 6/3/2017

Running the Absence Conversion Process (AM015.04)

Updated 6/3/2017

Viewing Absence Information After Calculate Absence Runs (AM015.06)

Updated 6/3/2017

Absence Conversion Template (ABS_JA001)

Updated 8/22/2017

Calculating and Finalizing Absences Template (ABS_JA002)

Updated 8/22/2017

Comp Time Payout at Fiscal Year End (ABS_JA003)

Updated 4/08/2019

Compensated Absence Report (ABS_JA004)

Updated 6/19/2018

Shared Pool (ABS_JA005)

Updated 9/12/2018

FMLA Processing Continuous (Non-Intermittent) (ABS_JA006)

Updated 12/11/2018

FMLA Intermittent (ABS_JA007)

Updated 9/12/2018

Unprocessed FMLA During LOA (ABS_JA008)

Updated 9/12/2018

Summer Faculty Leave Accrual (ABS_JA009)

Updated 10/04/2018



Benefits Administration
Document Version and Date
Retirement@Work Job Aid (BN_JA003.02)

Updated 6/25/2019

Practitioner Assisted Employee Retirement Election (BN_JA003.03)

Updated 7/15/2019



Commitment Accounting
Document Version and Date
Adding the Position Department Budget (CA105.04)

Updated 6/10/2017

Running the Invalid Funding Report (CA107.01)

Updated 6/10/2017

Running the Create Encumbrances Process for All Positions (CA108.02.01)

Updated 6/10/2017

Running the Create Encumbrances Process for Select Positions (CA108.02.02)

Updated 6/10/2017

Running the Post Encumbrance to GL Process (CA108.02.03)

Updated 6/10/2017

Correcting Suspense Entries and Triggering Budget Retro (CA108.03)

Updated 6/10/2017

Running the Predistribution Audit Report (CA109.03.01)

Updated 6/10/2017

Running the Financials Budget Activity Report (CA109.03.04)

Updated 6/10/2017

Running the Distribute Actuals Process (CA110)

Updated 6/10/2017

Running the Journal Generator Process for Payroll Encumbrances (CA110)

Updated 6/10/2017

Running the Pay Recon Report (CA110)

Updated 6/10/2017

Running the Publish PERS_SERV_BOR Process (CA110)

Updated 6/10/2017

Running the Restore Commitment Accounting Distribution Tables Process (CA110)

Updated 6/10/2017

Running the TRS-ORP Distribution Split Job (CA110)

Updated 6/10/2017

Running the Backup Commitment Accounting Distribution Tables Process (CA110.01)

Updated 6/10/2017

Running the Update Actuals Distribution Process (CA110.02)

Updated 6/10/2017

Running the Payroll Error Messages Report (CA110.05)

Updated 6/10/2017

Running the Encumbrance GL Interface (CA110.18.01)

Updated 6/10/2017

Running the Actuals GL Interface (CA110.22)

Updated 6/10/2017

Reviewing Budet Actuals (CA110.23)

Updated 6/10/2017

Running the Payroll Summary Report (CA110.28)

Updated 6/10/2017

Reconciling the Payroll Summary Report to the Actuals GL Interface Log (CA110.29)

Updated 6/10/2017

Create Direct Retro Entries for an Employee (CA114)

Updated 6/10/2017

Reviewing Direct Retro Distribution Results (CA114)

Updated 6/10/2017

Budget Retros (CA_JA001)

Updated 6/15/2017

Entering Position Funding for Specific Earnings Codes (CA_JA002)

Updated 6/16/2017

Entering Position Funding for Fringe Group Exclusions (CA_JA003)

Updated 6/16/2017

Entering Position Funding (CA_JA004)

Updated 6/16/2017

Direct Retro Information

Updated 4/17/2019

Accounting Adjustments Job Aid- DRAFT

Updated 6/19/19



Faculty Events
Document Version and Date
Create Tenure Data for New Faculty Member (FE101.01)

Updated 2/28/2018

Add Degree Information for Faculty Member (FE101.07)

Updated 6/9/2017

Assign Funding and Effort (FE102.02)

Updated 6/6/2017

Awarding Promotion (FE105.05)

Updated 6/9/2017

Change in Tenure Status (FE105.06)

Updated 6/9/2017

Change in Faculty Member Home Department (FE105.08)

Updated 6/6/2017

Awarding Tenure (FE105.09)

Updated 6/6/2017

Awarding Tenure and Promotion in Same Cycle (FE105.10)

Updated 6/9/2017

Updating Service History (FE106.08)

Updated 6/6/2017

Setup Institution Rank Table (FE106.01)

Updated 4/27/2018

Establishing Other Department Joint Secondary Graduate School Appointment (FE110.01)

Updated 7/16/2019

End an Other Department Joint Secondary Graduate School Appointment (FE111.01)

Updated 7/16/2019



Human Resources
Document Version and Date
Hiring a New Full-Time Benefits Eligible Employee (HR006.08)

Updated 6/3/2017

Adding a New Non-Paid Affiliate (HR009.05)

Updated 6/13/2018

Promoting an Employee Within the Same Institution (HR014.04)

Updated 6/3/2017

Hiring a Retired Employee (HR015.08)

Updated 6/10/2017

Rehiring an Employee within 30 Days of Termination (HR015.09)

Updated 6/10/2017

Placing an Employee on a Leave of Absence (HR045.08)

Updated 6/3/2017

Returning an Employee from a Leave of Absence (HR045.09)

Updated 6/3/2017

Placing an Employee on a Short Work Break (HR045.10)

Updated 6/3/2017

Returning an Employee from a Short Work Break (HR045.11)

Updated 6/3/2017

Placing a Disabled Employee Not Retirement Eligible on a Leave of Absence (HR045.12)

Updated 4/27/2018

Adding a New Department (HR047.01)

Updated 6/10/2017

Adding a New Position (HR050.04)

Updated 6/10/2017

Updating the Budget Amount on a Position (HR050.05)

Updated 6/10/2017

Inactivating a Position (HR050.06)

Updated 6/10/2017

Terminate an Employee (HR051.01)

Updated 2/16/2018

Retire an Employee (HR051.02)

Updated 2/16/2018

Hire a New Employee (HR_JA002)

Updated 7/15/2019

Dual Appointment Setup Flow (HR065)

Updated 6/16/2017

Setup Dual Appointment - Home Institution (HR_JA004)

Updated 7/15/2019

Setup Dual Appointment - Requesting Institution (HR_JA005)

Updated 7/15/2019

Setup Borrowed Employee - Requesting Institution (HR_JA006)

Updated 7/15/2019

Short Work Break and Return from Work Break (HR_JA010)

Updated 7/15/2019

Adding a New USG Affiliate (HR009.06)

Updated 5/10/2018

USG Affiliate and Non-Paid Affiliate Types (HR_JA011)

Updated 5/10/2018

Employement Date Mapping from ADP (HR_JA012)

Updated 5/10/2018

Summer Faculty Hiring (HR_JA013)

Updated 4/18/2019

Terminating Deceased Retirees and Survivors (HR_JA014)

Updated 5/23/2018

2019 Merit Increases in Job Data (HR_JA015)

Updated 10/24/2018

2019 Merit Increase Mass Load (HR_JA016)

Updated 10/24/2018

Rescinding/Terminating Retirement (HR_JA017)

Updated 12/14/2018

Suspending Retirement (HR_JA018)

Updated 12/04/2018

Excluding EEs from Retirement Plan Auto Enrollment (HR_JA019)

Updated 12/28/2018

Updating a Position (HR_JA020)

Updated 5/9/2019

Maintain Time Reporter Data Logic (HR_RA022)

New! 05/14/2019

Excluding USG Rehired Retirees from Retirement Plan Auto Enrollment (HR_JA023)

New! 05/14/2019

Pay Group Compensation Frequency Matrix (HR_RA024)

New! 05/14/2019

Retirement Plan Auto Enroll/Termination (HR_RA025)

New! 05/14/2019

10 Month Faculty Summer Positions Scenarios Reference Aid (HR_RA026)

New! 05/30/2019

Terminating Deceased Active Employees (HR_JA027)

New! 06/17/2019

Date Field Definitions - Personal & Job Data (HR_RA028)

New! 06/04/2019



Payroll
Document Version and Date
Running the Preliminary Calc Process for On-Cycle Checks (PY002.11)

Updated 6/10/2017

Running the Load Time and Labor Process (PY002.13)

Updated 6/10/2017

Running the Payroll Error Messages Report (PY002.15)

Updated 6/10/2017

Running the Final Calc Process for On-Cycle Checks (PY002.17)

Updated 6/10/2017

Running Payroll Lock Off (PY002.18)

Updated 6/10/2017

Viewing Payroll Error Messages (PY002.21)

Updated 6/10/2017

Making a Manual Adjustment to the Payline (PY002.22)

Updated 6/10/2017

Running the Predistribution Audit Report (PY002.28)

Updated 6/10/2017

Running the Payroll Register Report (PY002.31)

Updated 6/10/2017

Running the Payroll Preconfirm Audit Report (PY002.32)

Updated 6/10/2017

Running the Payroll Confirm Process for On-Cycle Checks (PY002.34)

Updated 6/10/2017

Running the Calc Savings and Retirement Process in Report Mode Only (PY002.36)

Updated 6/10/2017

Running the Payroll Summary Report (PY003.01)

Updated 6/10/2017

Running the Payroll Deduction Register (PY003.02)

Updated 6/10/2017

Running the Calc Savings and Retirement Process in Update Mode (PY003.03)

Updated 6/10/2017

Creating the Wells Fargo ACH File (PY003.04)

Updated 6/10/2017

Creating the Wells Fargo Check Print File (PY003.05)

Updated 6/10/2017

Creating Advice PDFs for Self Service (PY003.06)

Updated 6/10/2017

Creating PDF Paychecks (PY003.07)

Updated 6/10/2017

Reviewing Retro Pay Trigger - Summary Information (PY003.20)

Updated 6/10/2017

Running the Optum HSA-FSA Interface (PY003.21)

Updated 6/10/2017

Running the Preliminary Calc Process for Off-Cycle Checks (PY005.06)

Updated 6/10/2017

Running the Final Calc Process for Off-Cycle Checks (PY005.17)

Updated 6/10/2017

Running the Payroll Confirm Process for Off-Cycle Checks (PY005.18)

Updated 6/10/2017

Reversing a Paycheck (PY006.02)

Updated 6/10/2017

Reviewing Retro Pay Calculation Results (PY029.02)

Updated 6/10/2017

Change Retro Pay Process Flag to Canceled or Withdrawn (PY029.03)

Updated 2/7/2018

Entering Federal and State Tax Withholding (PY032.01)

Updated 6/10/2017

Changing Federal Tax Withholding (PY032.02)

Updated 6/10/2017

Changing State Tax Withholding (PY032.03)

Updated 6/10/2017

Adding a Direct Deposit Checking or Savings Account (PY032.04)

Updated 6/10/2017

Entering a General Deduction for a Flat Amount (PY032.06)

Updated 6/10/2017

Changing an Existing Flat Amount General Deduction (PY032.08)

Updated 6/10/2017

Changing an Existing Percent General Deduction (PY032.09)

Updated 6/10/2017

Entering a General Deduction for a Percentage (PY032.10)

Updated 6/10/2017

Institutional/SSC Payroll Processing Task List (PY_JA003)

Updated 3/16/2018

Payroll Error Messages (PY_JA004)

Updated 6/16/2017

Earnings Codes in OneUSG Connect (PY_JA005)

Updated 1/08/2018

Query Reference Guide (PY_JA006)

Updated 6/16/2017

Earnings Adjustment Load Spreadsheet (PY_JA007)

Updated 9/18/2018

Deduction Adjustment Load Spredsheet (PY_JA008)

Updated 9/18/2018

Additional Pay Utility (PY_JA009)

Updated 6/16/2017

NRA Processing Job Aid (PY_JA010)

Updated 6/16/2017

Student Tax Setup (PY_JA011)

Updated 6/19/2017

Payroll Adjustments (PY_JA012)

Updated 12/8/2017

FLSA Calculations in OneUSG Connect (PY_JA013)

Updated 4/27/2018

2018 NRA Tax Calculations (PY_JA014)

Updated 5/30/2018

Additional Pay (PY_JA016)

Updated 6/26/2016

General Deduction Job Aid (PY_JA017)

Updated 1/10/2019

General Deduction Load Spreadsheet (PY_JA017_01)

Updated 1/10/2019



Time and Labor
Document Version and Date
Approving Payable Time (TL_JA001.11)

Updated 6/10/2017

Verifying Time Reporter Set Up (TL_JA002.01)

Updated 6/10/2017

Viewing and Managing Exceptions (TL_JA010.01)

Updated 6/10/2017

Running the Payable Status Report (TL_JA010.04)

Updated 6/10/2017

Running the Request Time Administration Process by Employee (TL_JA10.07)

Updated 6/10/2017

Running the Request Time Administration Process by Group (TL_JA10.08)

Updated 6/10/2017

Entering Mass Time for Employees (TL_JA18.01)

Updated 6/10/2017

Entering Time for an Employee (TL_JA18.02)

Updated 6/10/2017

Viewing Payable Time Detail (TL_JA18.03)

Updated 6/10/2017

Running the Request Batch Approval Process (TL_JA18.04)

Updated 6/10/2017

Positive Punch Timesheet Reporters (TL_JA002)

Updated 6/15/2017

Time Administration Template (TL_JA005)

Updated 7/17/2017

Lock Time and Labor by Pay Group (TL_JA006)

Updated 7/17/2017

Unlock Time and Labor by Pay Group (TL_JA007)

Updated 7/17/2017

Delegating Employees to Another Manager (TL_JA008)

Updated 7/18/2017

Removing Denied Absences from Timesheet (TL_JA009)

Updated 7/25/2017

Approve Reported Time After Payroll Processing (TL_JA011)

Updated 7/16/2019

Batch Approve Reported Time (TL_JA001.12)

Updated 4/27/2018



Time Clocks
Document Version and Date
Utilizing a Time Clock (TL_JA001)

Updated 3/8/2018

Rebooting a Time Clock (TL_JA003)

Updated 8/21/2019

Updating the Host IP of a Time Clock (TL_JA010)

Updated 12/7/2018

Using a Time Clock When Offline (TL_JA012)

Updated 2/14/2018

Setting Up a Time Clock Employee (TL_JA004)

Updated 8/2/2019

Time Clock Biometric Registration (TL_JA013)

Updated 8/21/2019

Time Clock Troubleshooting (TL_JA014)

Updated 8/21/2019



Business Process and Compliance Review Binders
Document Version and Date
Aon - OneUSG Connect - Benefits - Combined

Updated 5/17/2017

Manager Self-Service - Combined

Draft 7/18/2016

Employee Self-Service - Combined

Draft 7/18/2016

Absence Management - Combined

Updated 2/11/2017

ADP Garnishments - Combined

Draft 7/18/2016

ADP Taxes - Combined

Draft 7/18/2016

Commitment Accounting - Combined

Updated 3/2/2017

Faculty Events - Combined

Updated 2/15/2017

Financials - Combined

Draft 7/18/2016

Human Resources - Combined

Updated 2/20/2017

Kaba Time Clocks - Combined

Updated 2/11/2017

Payroll - Combined

Updated 2/11/2017

Technical Architecture - Consolidated

Draft 7/18/2016

Time and Labor - Combined

Updated 2/11/2017

Wells Fargo - Banking Services

Updated 2/11/2017



Configuration Guides
Document Version and Date
Absence Management - Shared

Draft
7/18/2016

Absence Management - 36000 (GCSU)

Draft
7/18/2016

Benefits Administration - Shared

Draft
8/9/2016

Commitment Accounting - Shared

Draft
7/18/2016

Commitment Accounting - 36000 (GCSU)

Draft
8/9/2016

Commitment Accounting - 40000 (GGC)

Draft
7/18/2016

Commitment Accounting - 98000 (USO)

Draft
7/18/2016

Human Resources - Shared

Draft
8/9/2016

Human Resources - 36000 (GCSU)

Draft
8/9/2016

Human Resources - 40000 (GGC)

Draft
8/9/2016

Human Resources - 98000 (USO)

Draft
8/9/2016

Payroll - Shared

Draft
7/18/2016

Payroll - 40000 (GGC)

Draft
7/18/2016

Payroll - 98000 (USO)

Draft
7/18/2016

PeopleSoft Financials - 98000 (USO)

Draft
7/18/2016

Time and Labor - Shared

Draft
7/18/2016

Time and Labor - 36000 (GCSU)

Draft
7/18/2016