Oneusg

Human Capital Management

Documentation

OneUSG Connect Job Aids: Query
Document Version and Date
Query (QY001.01): Run a Pre-Exisiting Query without Parameters

Updated 4/27/2018

Query (QY001.02): Run a Pre-Exisiting Query with Parameters

Updated 4/27/2018

Query (QY002.01): Save a Public Query as Your Own

Updated 4/27/2018

Query (QY_JA001): Add Reports To Name to a OneUSG Connect Query

Updated 6/7/2018



OneUSG Connect Job Aids: Careers
Document Version and Date
Careers (CR001.01) Introduction to OneUSG Connect - Careers

Updated 3/27/2018

Careers (CR_JA001) Creating a Job Opening

Updated 4/27/2018

Careers (CR_JA001) Creating a Job Opening (Video Recording)

Updated 3/27/2018

Careers (CR_JA002) Job Opening Checklist

Updated 3/27/2018

Careers (CR_JA003) Applying for Jobs

Updated 3/27/2018

Careers (CR_JA003) Applying for Jobs (Video Recording)

Updated 3/27/2018

Careers (CR001.02) Introduction to OneUSG Connect - Careers (Video Recording)

Updated 3/27/2018

Careers (CR_JA004) Applicant Management

Updated 3/27/2018

Careers (CR_JA004) Applicant Management (Video Recording)

Updated 3/27/2018

Careers (CR_JA005) Prepare Job Offer

Updated 3/27/2018

Careers (CR_JA005) Prepare Job Offer (Video Recording)

Updated 3/27/2018

Careers (CR_JA006) Manage Hires

Updated 3/27/2018

Careers (CR_JA007) Quick Tips

Updated 3/27/2018

Careers (CR_JA008) Screening Applicants

Updated 3/27/2018

Careers (CR_JA009) Create Non-Person Profiles

Updated 4/27/2018

Careers (CR002.01) Profile Management Training

Updated 3/27/2018

Careers (CR002.02) Profile Management Training

Updated 3/27/2018

Careers (CR003.01) Train-the-Trainer Presentation for Managers

Updated 3/27/2018

Careers (CR004.01) Practitioner Training Presentation

Updated 3/27/2018

Careers (CR005.01) Shared Services Center Call Center Training Presentation

Updated 3/27/2018

Careers (CR006.01) Profile Management Overview

Updated 3/27/2018



OneUSG Connect Job Aids: Absence Management
Document Version and Date
Absence Management (AM001.02.01): Verifying AM Enrollment for Biweekly Employees

Updated 6/3/2017

Absence Management (AM001.02.02): Verifying AM Enrollment for Monthly Employees

Updated 6/3/2017

Absence Management (AM001.02.03): Verifying Time Reporter Set Up

Updated 6/3/2017

Absence Management (AM002.01): Viewing an Employee's Leave Entitlements

Updated 6/3/2017

Absence Management (AM003.02): Entering an Absence Request Using the Timesheet

Updated 6/3/2017

Absence Management (AM004.04): REquesting an Extended Absence Using the Navigator Menu

Updated 6/3/2017

Absence Management (AM004.05): Approving an Extended Absence Request Using the Navigator Menu

Updated 6/3/2017

Absence Management (AM004.06): Entering Intermittent FMLA Leave

Updated 6/3/2017

Absence Management (AM004.07): Approving Intermittent FMLA Leave

Updated 6/3/2017

Absence Management (AM006.03): Entering a Leave Adjustment Using the Navigation Menu

Updated 6/3/2017

Absence Management (AM006.05): Viewing Absence Balances Using the Navigator Menu

Updated 6/3/2017

Absence Management (AM008.06): Reviewing Off-Cycle Payee Status

Updated 6/10/2017

Absence Management (AM008.07): Creating an Off-Cycle Absence Request

Updated 6/10/2017

Absence Management (AM008.08): Creating an Off-Cycle Absence Calendar Group

Updated 6/10/2017

Absence Management (AM008.09): Running the Off-cycle Calculate Absence and Payroll Process

Updated 6/10/2017

Absence management (AM008.10): Running the Off-Cycle Calculate Absence and Payroll Process in Fainlize Mode

Updated 6/10/2017

Absence Management (AM008.11): Running the Off-Cycle Absence Conversion Process

Updated 6/10/2017

Absence Management (AM015.01): Running the Calculate Absence Process

Updated 6/3/2017

Absence Management (AM015.02): Validating Calculate Absence Processing Results

Updated 6/3/2017

Absence Management (AM015.03): Running the Finalize Absence Process

Updated 6/3/2017

Absence Management (AM015.04): Running the Absence Conversion Process

Updated 6/3/2017

Absence Management (AM015.06): Viewing Absence Information After Calculate Absence Runs

Updated 6/3/2017

Absence Management (ABS_JA001): Absence Conversion Template

Updated 8/22/2017

Absence Management (ABS_JA002): Calculating and Finalizing Absences Template

Updated 8/22/2017

Absence Management (ABS_JA003): Comp Time Payout at Fiscal Year End

Updated 6/1/2018

Absence Management (ABS_JA004): Compensated Absence Report

Updated 6/19/2018



OneUSG Connect Job Aids: Benefits Administration
Document Version and Date
Benefits Administration (BN004.01): Enrolling in 4R-GDCP

Updated 5/16/2018

Benefits Administration (BN004.02): Enrolling in 4R-ERS, ORP and TRS Retirement Plans

Updated 6/9/2017

Benefits Administration (BN004.03): Enrolling in a Roth IRA Account

Updated 6/3/2017

Benefits Administration (BN004.04): Enrolling in a Savings Plan

Updated 6/3/2017

Benefits Administration (BN004.05): Terminating from Retirement and Savings Plans

Updated 7/14/2017

Benefits Administration (BN008.01): Managing Investment Options and Allocations

Updated 6/3/2017

Benefits Administration (BN_JA001): OneUSG Benefit Plans-Deduction Codes Mapped to ADP

Updated 7/26/2017

Benefits Administration (BN_JA002): Benefits and HR Checklist

Updated 7/26/2017



OneUSG Connect Job Aids: Commitment Accounting
Document Version and Date
Commitment Accounting (CA105.04): Adding the Position Department Budget

Updated 6/10/2017

Commitment Accounting (CA107.01): Running the Invalid Funding Report

Updated 6/10/2017

Commitment Accounting (CA108.02.01): Running the Create Encumbrances Process for All Positions

Updated 6/10/2017

Commitment Accounting (CA108.02.02): Running the Create Encumbrances Process for Select Positions

Updated 6/10/2017

Commitment Accounting (CA108.02.03): Running the Post Encumbrance to GL Process

Updated 6/10/2017

Commitment Accounting (CA108.03): Correcting Suspense Entries and Triggering Budget Retro

Updated 6/10/2017

Commitment Accounting (CA109.03.01): Running the Predistribution Audit Report

Updated 6/10/2017

Commitment Accounting (CA109.03.04): Running the Financials Budget Activity Report

Updated 6/10/2017

Commitment Accounting (CA110): Running the Distribute Actuals Process

Updated 6/10/2017

Commitment Accounting (CA110): Running the Journal Generator Process for Payroll Encumbrances

Updated 6/10/2017

Commitment Accounting (CA110): Running the Pay Recon Report

Updated 6/10/2017

Commitment Accounting (CA110): Running the Publish PERS_SERV_BOR Process

Updated 6/10/2017

Commitment Accounting (CA110): Running the Restore Commitment Accounting Distribution Tables Process

Updated 6/10/2017

Commitment Accounting (CA110): Running the TRS-ORP Distribution Split Job

Updated 6/10/2017

Commitment Accounting (CA110.01): Running the Backup Commitment Accounting Distribution Tables Process

Updated 6/10/2017

Commitment Accounting (CA110.02): Running the Update Actuals Distribution Process

Updated 6/10/2017

Commitment Accounting (CA110.05): Running the Payroll Error Messages Report

Updated 6/10/2017

Commitment Accounting (CA110.18.01): Running the Encumbrance GL Interface

Updated 6/10/2017

Commitment Accounting (CA110.22): Running the Actuals GL Interface

Updated 6/10/2017

Commitment Accounting (CA110.23): Reviewing Budet Actuals

Updated 6/10/2017

Commitment Accounting (CA110.28): Running the Payroll Summary Report

Updated 6/10/2017

Commitment Accounting (CA110.29): Reconciling the Payroll Summary Report to the Actuals GL Interface Log

Updated 6/10/2017

Commitment Accounting (CA114): Create Direct Retro Entries for an Employee

Updated 6/10/2017

Commitment Accounting (CA114): Reviewing Direct Retro Distribution Results

Updated 6/10/2017

Commitment Accounting (CA_JA001): Budget Retros

Updated 6/15/2017

Commitment Accounting (CA_JA002): Entering Position Funding for Specific Earnings Codes

Updated 6/16/2017

Commitment Accounting (CA_JA003): Entering Position Funding for Fringe Group Exclusions

Updated 6/16/2017

Commitment Accounting (CA_JA004): Entering Position Funding

Updated 6/16/2017



OneUSG Connect Job Aids: Faculty Events
Document Version and Date
Faculty Events (MFE101.01): Create Tenure Data for New Faculty Member

Updated 2/28/2018

Faculty Events (FE101.07): Add Degree Information for Faculty Member

Updated 6/9/2017

Faculty Events (FE102.02): Assign Funding and Effort

Updated 6/6/2017

Faculty Events (FE105.05): Awarding Promotion

Updated 6/9/2017

Faculty Events (FE105.06): Change in Tenure Status

Updated 6/9/2017

Faculty Events (FE105.08): Change in Faculty Member Home Department

Updated 6/6/2017

Faculty Events (FE105.09): Awarding Tenure

Updated 6/6/2017

Faculty Events (FE105.10): Awarding Tenure and Promotion in Same Cycle

Updated 6/9/2017

Faculty Events (FE106.08): Updating Service History

Updated 6/6/2017

Faculty Events (MFE106.01): Steup Institution Rank Table

Updated 4/27/2018



OneUSG Connect Job Aids: Human Resources
Document Version and Date
Human Resources (HR006.08): Hiring a New Full-Time Benefits Eligible Employee

Updated 6/3/2017

Human Resources (HR009.05): Adding a New Non-Paid Affiliate

Updated 6/13/2018

Human Resources (HR014.04): Promoting an Employee Within the Same Institution

Updated 6/3/2017

Human Resources (HR015.08): Hiring a Retired Employee

Updated 6/10/2017

Human Resources (HR015.09): Rehiring an Employee within 30 Days of Termination

Updated 6/10/2017

Human Resources (HR016.04): Transferring an Employee

Updated 6/3/2017

Human Resources (HR045.08): Placing an Employee on a Leave of Absence

Updated 6/3/2017

Human Resources (HR045.09): Returning an Employee from a Leave of Absence

Updated 6/3/2017

Human Resources (HR045.10): Placing an Employee on a Short Work Break

Updated 6/3/2017

Human Resources (HR045.11): Returning an Employee from a Short Work Break

Updated 6/3/2017

Human Resources (HR045.12): Placing a Disabled Employee Not Retirement Eligible on a Leave of Absence

Updated 4/27/2018

Human Resources (HR047.01): Adding a New Department

Updated 6/10/2017

Human Resources (HR050.04): Adding a New Position

Updated 6/10/2017

Human Resources (HR050.05): Updating the Budget Amount on a Position

Updated 6/10/2017

Human Resources (HR050.06): Inactivating a Position

Updated 6/10/2017

Human Resources (HR051.01) - Terminate an Employee

Updated 2/16/2018

Human Resources (HR051.02) - Retire an Employee

Updated 2/16/2018

Human Resources (HR_JA002): Hire a New Employee

Updated 6/15/2017

Human Resources (HR065): Dual Appointment Setup Flow

Updated 6/16/2017

Human Resources (HR_JA004): Setup Dual Enrollment - Home Institution

Updated 6/21/2017

Human Resources (HR_JA005): Setup Dual Appointment - Requesting Institution

Updated 6/21/2017

Human Resources (HR_JA006): Setup Borrowed Employee - Requesting Institution

Updated 6/21/2017

Human Resources (HR_JA010): Short Work Break and Return from Work Break

Updated 7/26/2017

Human Resources (HR009.06): Adding a New USG Affiliate

Updated 5/10/2018

Human Resources (HR_JA011): USG Affiliate and Non-Paid Affiliate Types

Updated 5/10/2018

Human Resources (HR_JA012): Employement Date Mapping from ADP

Updated 5/10/2018

Human Resources (HR_JA014): Terminating Deceased Retirees and Survivors

Updated 5/23/2018/



OneUSG Connect Job Aids: Payroll
Document Version and Date
Payroll (PY002.11): Running the Preliminary Calc Process for On-Cycle Checks

Updated 6/10/2017

Payroll (PY002.13): Running the Load Time and Labor Process

Updated 6/10/2017

Payroll (PY002.15): Running the Payroll Error Messages Report

Updated 6/10/2017

Payroll (PY002.17): Running the Final Calc Process for On-Cycle Checks

Updated 6/10/2017

Payroll (PY002.18): Running Payroll Lock Off

Updated 6/10/2017

Payroll (PY002.21): Viewing Payroll Error Messages

Updated 6/10/2017

Payroll (PY002.22): Making a Manual Adjustment to the Payline

Updated 6/10/2017

Payroll (PY002.28): Running the Predistribution Audit Report

Updated 6/10/2017

Payroll (PY002.31): Running the Payroll Register Report

Updated 6/10/2017

Payroll (PY002.32): Running the Payroll Preconfirm Audit Report

Updated 6/10/2017

Payroll (PY002.34): Running the Payroll Confirm Process for On-Cycle Checks

Updated 6/10/2017

Payroll (PY002.36): Running the Calc Savings and Retirement Process in Report Mode Only

Updated 6/10/2017

Payroll (PY003.01): Running the Payroll Summary Report

Updated 6/10/2017

Payroll (PY003.02): Running the Payroll Deduction Register

Updated 6/10/2017

Payroll (PY003.03): Running the Calc Savings and Retirement Process in Update Mode

Updated 6/10/2017

Payroll (PY003.04): Creating the Wells Fargo ACH File

Updated 6/10/2017

Payroll (PY003.05): Creating the Wells Fargo Check Print File

Updated 6/10/2017

Payroll (PY003.06): Creating Advice PDFs for Self Service

Updated 6/10/2017

Payroll (PY003.07): Creating PDF Paychecks

Updated 6/10/2017

Payroll (PY003.20): Reviewing Retro Pay Trigger - Summary Information

Updated 6/10/2017

Payroll (PY003.21): Running the Optum HSA-FSA Interface

Updated 6/10/2017

Payroll (PY005.06): Running the Preliminary Calc Process for Off-Cycle Checks

Updated 6/10/2017

Payroll (PY005.17): Running the Final Calc Process for Off-Cycle Checks

Updated 6/10/2017

Payroll (PY005.18): Running the Payroll Confirm Process for Off-Cycle Checks

Updated 6/10/2017

Payroll (PY006.02): Reversing a Paycheck

Updated 6/10/2017

Payroll (PY029.02): Reviewing Retro Pay Calculation Results

Updated 6/10/2017

Payroll (PY029.03): Change Retro Pay Process Flag to Canceled or Withdrawn

Updated 2/7/2018

Payroll (PY032.01): Entering Federal and State Tax Withholding

Updated 6/10/2017

Payroll (PY032.02): Changing Federal Tax Withholding

Updated 6/10/2017

Payroll (PY032.03): Changing State Tax Withholding

Updated 6/10/2017

Payroll (PY032.04): Adding a Direct Deposit Checking or Savings Account

Updated 6/10/2017

Payroll (PY032.06): Entering a General Deduction for a Flat Amount

Updated 6/10/2017

Payroll (PY032.08): Changing an Existing Flat Amount General Deduction

Updated 6/10/2017

Payroll (PY032.09): Changing an Existing Percent General Deduction

Updated 6/10/2017

Payroll (PY032.10): Entering a General Deduction for a Percentage

Updated 6/10/2017

Payroll (PY_JA003): Institutional/SSC Payroll Processing Task List

Updated 3/16/2018

Payroll (PY_JA004): Payroll Error Messages

Updated 6/16/2017

Payroll (PY_JA005): Earnings Codes in OneUSG Connect

Updated 1/08/2018

Payroll (PY_JA006): Query Reference Guide

Updated 6/16/2017

Payroll (PY_JA008): Deduction Adjustment Spreadsheet

Updated 6/16/2017

Payroll (PY_JA009): Additional Pay Utility

Updated 6/16/2017

Payroll (PY_JA010): NRA Processing Job Aid

Updated 6/16/2017

Payroll (PY_JA011): Student Tax Setup

Updated 6/19/2017

Payroll (PY_JA012): Payroll Adjustments

Updated 12/8/2017

Payroll (PY_JA013): FLSA Calculations in OneUSG Connect

Updated 4/27/2018

Payroll (PY_JA014): 2018 NRA Tax Calculations

Updated 5/30/2018



OneUSG Connect Job Aids: Time and Labor
Document Version and Date
Time and Labor (TL001.11): Approving Payable Time

Updated 6/10/2017

Time and Labor (TL002.01): Verifying Time Reporter Set Up

Updated 6/10/2017

Time and Labor (TL010.01): Viewing and Managing Exceptions

Updated 6/10/2017

Time and Labor (TL010.04): Running the Payable Status Report

Updated 6/10/2017

Time and Labor (TL010.07): Running the Request Time Administration Process by Employee

Updated 6/10/2017

Time and Labor (TL010.08): Running the Request Time Administration Process by Group

Updated 6/10/2017

Time and Labor (TL018.01): Entering Mass Time for Employees

Updated 6/10/2017

Time and Labor (TL018.02): Entering Time for an Employee

Updated 6/10/2017

Time and Labor (TL018.03): Viewing Payable Time Detail

Updated 6/10/2017

Time and Labor (TL018.04): Running the Request Batch Approval Process

Updated 6/10/2017

Time and Labor (TL_JA002): Positive Punch Timesheet Reporters

Updated 6/15/2017

Time and Labor (TL_JA005): Time Administration Template

Updated 7/17/2017

Time and Labor (TL_JA006): Lock Time and Labor by Pay Group

Updated 7/17/2017

Time and Labor (TL_JA007): Unlock Time and Labor by Pay Group

Updated 7/17/2017

Time and Labor: (TL_JA008) Delegating Employees to Another Manager

Updated 7/18/2017

Time and Labor: (TL_JA009) Removing Denied Absences from Timesheet

Updated 7/25/2017

Time and Labor (TL_JA011) - Time Complaince: Approve Reported Time After Payroll Processing

Updated 2/16/2018

Time ajd Labor (TL001.12): Batch Approve Reported Time

Updated 4/27/2018



OneUSG Connect Job Aids: Time Clocks
Document Version and Date
Time and Labor (TL_JA001): Utilizing a Time Clock

Updated 3/8/2018

TIme and Labor (TL_JA003): Rebooting a Time Clock

Updated 2/5/2018

Time and Labor (TL_JA004): Setting Up a Time Clock Employee in OneUSG Connect

Updated 6/20/2018

Time and Labor (TL_JA010): Updating the Host IP of a Time Clock

Updated 12/7/2018

Time and Labor (TL_JA012): Using a Time Clock When Offline

Updated 2/14/2018



OneUSG Connect Business Process and Compliance Review Binders
Document Version and Date
Aon - OneUSG Connect - Benefits - Combined

Updated 5/17/2017

Manager Self-Service - Combined

Draft 7/18/2016

Employee Self-Service - Combined

Draft 7/18/2016

Absence Management - Combined

Updated 2/11/2017

ADP Garnishments - Combined

Draft 7/18/2016

ADP Taxes - Combined

Draft 7/18/2016

Commitment Accounting - Combined

Updated 3/2/2017

Faculty Events - Combined

Updated 2/15/2017

Financials - Combined

Draft 7/18/2016

Human Resources - Combined

Updated 2/20/2017

Kaba Time Clocks - Combined

Updated 2/11/2017

Payroll - Combined

Updated 2/11/2017

Technical Architecture - Consolidated

Draft 7/18/2016

Time and Labor - Combined

Updated 2/11/2017

Wells Fargo - Banking Services

Updated 2/11/2017



OneUSG Connect Configuration Guides
Document Version and Date
Absence Management - Shared

Draft
7/18/2016

Absence Management - 36000 (GCSU)

Draft
7/18/2016

Benefits Administration - Shared

Draft
8/9/2016

Commitment Accounting - Shared

Draft
7/18/2016

Commitment Accounting - 36000 (GCSU)

Draft
8/9/2016

Commitment Accounting - 40000 (GGC)

Draft
7/18/2016

Commitment Accounting - 98000 (USO)

Draft
7/18/2016

Human Resources - Shared

Draft
8/9/2016

Human Resources - 36000 (GCSU)

Draft
8/9/2016

Human Resources - 40000 (GGC)

Draft
8/9/2016

Human Resources - 98000 (USO)

Draft
8/9/2016

Payroll - Shared

Draft
7/18/2016

Payroll - 40000 (GGC)

Draft
7/18/2016

Payroll - 98000 (USO)

Draft
7/18/2016

PeopleSoft Financials - 98000 (USO)

Draft
7/18/2016

Time and Labor - Shared

Draft
7/18/2016

Time and Labor - 36000 (GCSU)

Draft
7/18/2016