OneUSG Connect supports the USG workforce with resources intended to help the USG support its workforce. Components of Documentation includes information on configuration guides, business process and compliance review binders, and several categories of job aids. OneUSG Connect provides job aids which allows employees, practitioners, and managers with quick access to information needed to perform a task.
Classifications of job aids include non-standard employee and supplemental pay, absence management, careers, commitment accounting, faculty events, human resources, payroll, query, time and labor, and time clocks. Employees, managers, and practitioners may access the following job aids located in the left side bar under Documentation.
Non-Standard Employee and Supplemental Pay
What is Non-Standard Employee and Supplemental Pay? Non-standard employee and supplemental pay is compensation to an employee in excess of the employee’s annual base salary and is appropriate only in limited situations. Supplemental Pay is compensation that an employee receives for work performed within the home institution that is significantly different from his/her normal job duties and generally outside of the employee’s home department.
How is Non-Standard Employee and Supplemental Pay processed? For institutions that have implemented the OneUSG Connect system, supplemental pay will be processed via the appropriate process as outlined on the Non-Standard Employee and Supplemental Pay (NSSP) Matrix. New functionality detailed on the NSSP Matrix is Multiple Components of Pay. What is Multiple Components of Pay (MCOP)? • MCOP breaks an employee’s pay into different components for reporting and/or budgeting purposes. • MCOP provides the ability to track different types of pay for an employee on a single employee record number.
As you begin to familiarize yourself with this, keep the following definitions in mind. These will provide clarity, consistency and standardization and are commonly used terms.
Extra Compensation – Defined as compensation received by a USG employee who is working at another state agency. Additional Pay – The page in the payroll system where supplemental pay data is detailed for automated payment during payroll processing. Supplemental Pay – Compensation that an employee receives for work performed within the home institution that is significantly different from his/her normal job duties and generally outside of the employee’s home department.
The Careers Module is an applicant tracking system (ATS) within OneUSG Connect. Functions of Careers include creating and managing job openings, managing applicant information, managing job postings, screening applications, managing applicant interview schedules, managing interview evaluations, and managing job offers.
Commitment Accounting business processes enables you to budget for payroll expenses and track actual payroll costs. This information is used to keep systems in sync and to keep budgeting information accurate.
The Common Remitter module includes the ability to create the accounting entries required for recording and journal generation of valid contribution data via integration broker into the PeopleSoft Financials module.
Faculty Events (FE) manage processes/interfaces and resolve processing exceptions in the Faculty Events module. Functions include (but is not limited to) inquiring on FE-related information and correct data entry errors, creating public queries for use by others, as well as private queries.
Human Resource manages processes/interfaces and resolves processing exceptions in the Human Resource module. Functions include (but is not limited to) HR-related information and correct data entry errors, or HR-related processing parameters and configurations are functioned in the Human Resource module.
Payroll manages processes/interfaces and resolves processing exceptions in the Payroll module. Functions include (but is not limited to) Payroll-related information, entered balance adjustments and corrected data entry errors are inquired in the Payroll Module where reports and public queries can be run.
Queries request data or information from a record or combination of records. A query allows users to retrieve information from database records and then displays the information in a chosen format.
Time and Labor
Time and Labor (T&L) manage processes/interfaces and resolves processing exceptions in the Time and Labor module. Functions include (but is not limited to) entering and updating T&L-related information, running reports and public queries, creating public queries for use by others, as well as private queries, and maintaining T&L-related processing parameters and configuration.
Time Clocks record and process time work by USG workforce employees. Employees, managers, and practitioners will find adoption of the OneUSG Connect functionality easy and intuitive on any device, whether it be a mobile phone, tablet, laptop, or desktop.