Human Resources

University System of Georgia

Human Resources Administrative Practice Manual

Time Away from Work

Selective Service/Physical Examinations

Citation Reference  
Official Title Policy on Selective Service & Military Physical Examinations
Abbreviated Title Selective Service & Military Leave
Volume Human Resources
Responsible Office Human Resources
Originally issued
Revised January 2008

Policy Statement

The University System of Georgia allows paid leave for a regular employee who is required by Federal law to take a military examination for the time lost to take such an examination.

Reason for Policy

This policy ensures consistency among institutions of the University System as necessary for meeting applicable regulatory requirements while also affording the appropriate level of flexibility needed at the institutional level.

Entities Affected By This Policy

All units of the University System of Georgia are covered by this policy.

Who Should Read This Policy

All Human Resources personnel and employees within the University System of Georgia should be aware of this policy.


Contact Phone Email/URL
Office of Human Resources 404-962-3235
Institution Chief Human Resources Officers See University System HR Officer Listing at

Website Address for This Policy

Related Documents/Resources


These definitions apply to these terms as they are used in this policy:

  • Board of Regents: The governing body of the University System of Georgia

  • Military Physical Examinations: Leave that allows the employees to obtain a required military physical examination without loss in pay.


Military Physical Examination: Any regular employee required by Federal law to take a military physical examination shall be paid for any time lost to take such an examination.


Employee must present appropriate official orders to Human Resources.


The responsibilities each party has in connection with the Policy on Military Physical Examinations are:

During Military Physical Exams:

Party Responsibility
Vice Chancellor for Human Resources, USG Maintain leave policy, provide guidance to institution human resources officers on effective utilization of policy, monitor for compliance, update the system as necessary, and respond to campus requests for updates.
Institution Chief Human Resources Officers Ensure appropriate utilization of the USG military physical exams on their respective campuses.





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