Human Resources Administrative Practice Manual

Time Away from Work

Organ and Marrow Donation

Citation Reference
Official Title	Policy on Organ and Marrow Donation
Abbreviated Title	Organ and Marrow Donation
Volume	Human Resources
Responsible Office	Human Resources
Originally issued
Revised	January 2008

Policy Statement

Employees of the University System of Georgia who serve as an organ donor for the purpose of transplantation shall receive a leave of absence, with pay, of thirty (30) days. Each employee who serves as a bone marrow donor for the purpose of transplantation shall receive a leave of absence, with pay of seven (7) days. Leave taken under this provision shall not be charged against or deducted from an employee’s accrued annual or sick leave.

Reason for Policy

This policy ensures compliance with state law on organ and bone marrow donations and supports employees who may elect to be an organ donor or bone marrow donor by providing limited additional leave to cover absences related to the donation.

Entities Affected By This Policy

All units of the University System of Georgia are covered by this policy.

Who Should Read This Policy

All Human Resources personnel and employees within the University System of Georgia should be aware of this policy.

Contacts

Contact	Phone	Email/URL
Office of Human Resources	404-962-3235	usg-hr@usg.edu
Institution Chief Human Resources Officers		See University System HR Officer Listing at http://www.usg.edu/hr/officers/

Website Address for This Policy

http://www.usg.edu/policymanual/section8/

Definitions

These definitions apply to these terms as they are used in this policy:

Board of Regents: The governing body of the University System of Georgia
Organ Donor and Marrow Donation: Leave that allows the employees to undergo said medical procedures without charge to accrued leave.

Overview

Leave for Organ and Marrow Donation: Each employee who serves as an organ donor for the purpose of transplantation shall receive a leave of absence, with pay, of thirty days. Each employee who serves as a bone marrow donor for the purpose of transplantation shall receive a leave of absence, with pay of seven days. Leave taken under this provision shall not be charged against or deducted from an employee’s accrued annual or sick leave. Such leave shall be included as service in computing any retirement or pension benefits. This provision shall apply only to an employee who actually donates an organ or marrow and who presents to the appropriate supervisor a statement from a licensed medical practitioner or hospital administrator that the employee is making an organ or marrow donation.

Process/Procedures

Employee must present appropriate official orders to Human Resources.

Responsibilities

The responsibilities each party has in connection with the Policy on Organ and Marrow Donation are:

During Organ or Marrow Donation:

Party	Responsibility
Vice Chancellor for Human Resources, USG	Maintain leave, provide guidance to institution human resources officers on effective utilization of policy, monitor for compliance, update the system as necessary, and respond to campus requests for updates.
Institution Chief Human Resources Officers	Ensure appropriate utilization of the USG organ or marrow donation on their respective campuses.

Forms

None

Appendices