Human Resources - Benefits

Administration Division

Coronavirus Disease 2019 (COVID-19)

Latest Updates:

UPDATED
  • New federal guidelines were released that allow greater flexibility for changes in the USG healthcare and FSA plans through Dec. 31, 2020. Employees may make changes to their healthcare plan enrollment (including adding or dropping coverage for the employee or their dependents or change plans without a qualifying life event). FSA deadlines are extended along with other deadlines for making changes. Click Here for more information!

To make a change, contact the OneUSG Connect benefits call center at 844-587-4236, Monday through Friday (8 AM to 5 PM EST).

UPDATED
  • USG will continue to cover all telehealth visits, including those unrelated to COVID-19, at 100% with no out of pocket costs for all USG healthcare plans through Septemeber 30, 2020.

Benefits Updates

As the situation related to COVID-19 evolves, below is important information on benefits and resources available to you through the USG Benefits programs.

What You Need to Know:

Coping with Market Volatility
On Demand

Keep Calm and Carry On
On Demand

USG Healthcare Plan

For COVID-19 related in-network provider visits and testing, out of pocket costs such as deductibles, copayments and coinsurance, will be waived ($0.00) if you are enrolled in one of the USG healthcare plans through Anthem BCBSGA or Kaiser Permanente (including employees enrolled in the Consumer Choice HSA).

All telehealth visits, including those unrelated to COVID-19, will be covered at 100% with no out of pocket costs for all USG healthcare plans through September 30, 2020.

If you have concerns or are showing symptoms of COVID-19, we encourage you to take the following steps:

  • Call your provider’s office for guidance and next steps.
  • If you do not have a provider, please call the 24/7 nurseline and/or member services number for help locating a provider.
  • Emergency room and urgent care options are available for emergency situations.
Anthem Blue Cross Blue Shield (Anthem) Kaiser Permanente
24/7 Nurseline 1-888-724-2583 404-365-0966
1-800-611-1811
Member Services 1-800-424-8950 404-261-2590
Website https://www.anthem.com/usg/ https://my.kp.org/usg/

While we continue to work with Anthem and Kaiser Permanente to ensure benefits are processed correctly, if you have questions about benefits coverage, please call the member services number listed above.

Please Note: Kaiser Permanente has closed several smaller facilities to reallocate resources to larger facilities and is moving some previously scheduled office visits to telehealth. If you have questions, please call Kaiser at 1-800-611-1811.

Telehealth Options

Both Anthem and Kaiser Permanente offer telehealth options. If you have nonemergency healthcare concerns, telehealth can be a good option. While COVID-19 cannot be confirmed through virtual or remote care, provider teams can help with screening symptoms, assign risk, answer questions and recommend the next steps. All telehealth visits will be covered at 100% with no out of pocket costs for all USG healthcare plans including those unrelated to COVID-19.

Anthem members
LiveHealth On-line

Kaiser HMO members
Call 404-365-0966 or access kp.org

COVID-19 Testing and Screening

In addition to telehealth, All USG employees and retirees now have access to a free online COVID-19 virtual screening tool offered by Augusta University. Healthcare providers are trained to prescreen for COVID-19 symptoms and can help direct employees who may qualify for COVID-19 testing. At the start of each online session, employees and/or retirees who use the online COVID-19 screening tool must agree to Augusta Medical Center’s Notice of Privacy Practices.

Visit https://www.augustahealth.org/expresscare/covid-19-virtual-screening to download the App or access the COVID-19 Virtual screening tool on your desktop. To learn more, click here!

CVS Drive Through Testing

CVS Health announced they will begin conducting rapid COVID-19 drive-through testing in Georgia for eligible individuals. This testing site is located on Georgia Tech’s campus and will use licensed health care providers from the MinuteClinic. To ensure that individuals who need to be tested, can get tested, COVID-19 testing is limited to individuals who meet the criteria established by the Centers for Disease Control and Prevention, in addition to state residency and age guidelines.

To determine if you are eligible for rapid COVID-19 testing, you will need to pre-register in advance on-line at CVS.com. After answering a few simple questions, individuals who qualify to be tested can schedule a same-day appointment for testing. Testing is free for individuals who qualify, and results are available in as little as 30 minutes.

Please note: drive up appointments are not available.

If you have questions on whether or not you qualify for testing, please speak with your doctor’s office or visit CVS.com to complete a short COVID-19 assessment.

Pharmacy/Prescription Medications

To ensure access to prescription medications, early refill limits will be waived for 30-day maintenance prescriptions at in-network pharmacies. Additionally, CVS pharmacies are waiving charges for home delivery of all prescription medications. If you do not use a CVS pharmacy, please check with your local pharmacy for information about waived home delivery charges.

If you take a maintenance medication, we encourage you to use the 90 day supply option. This will reduce the number of trips to the pharmacy and will lower your out of pocket cost. As part of the prescription drug program, you also have the option of home delivery from CVS Caremark Mail Service pharmacy with no delivery cost.

Anthem members - Pharmacy Plan information through CVS/Caremark
1-877-362-3922

To ensure Kaiser Permanente members have continuous access to maintenance medications, Kaiser continues to closely monitor their prescription limits and requirements. Similar to CVS, Kaiser members can utilize Kaiser Permanente’s prescription mail order service to have prescriptions shipped home with zero shipping charges.

KEPRO Employee Assistance Plan – EAP

Tips for coping with any feelings or emotions you may be experiencing related to the COVID-19 outbreak is available through the KEPRO Employee Assistance Plan via phone at 1-844-243-4440 or on-line at EAPHelplink.com (company code is USGCares).

USG partners with the KEPRO Employee Assistance Program to provide support and resources on personal matters to improve your overall life and well-being. The EAP is available for all employees who work 20 or more hours. In addition to phone counseling and in-person counseling referrals (first 4 visits are at no cost), the EAP includes additional products and services at no cost such as:

  • Legal and Financial Services
  • Childcare and eldercare referrals and advice
  • Grief and loss support
  • Taxpayer information

The KEPRO EAP is available 24/7/365 to offer telephonic support to you and your family members at 1-844-243-4440.

Spending Accounts

We continue to monitor IRS guidelines as it pertains to the Healthcare Flexible Spending Accounts, Dependent Care Spending Accounts and Health Savings Accounts. As a result of the CARES Act, which was passed on March 27, 2020, there are several changes to spending account rules.

Based on newly released guidelines, we have outlined your available options below.

Healthcare FSA:

  • Certain Over the Counter (OTC) drugs such as aspirin, Tylenol and other pain medications; allergy medications; and menstrual products are eligible for reimbursement without a doctor’s prescription.
  • You may be reimbursed for OTC expenses incurred retroactive to January 1, 2020.

    Dependent Care FSA:

Based on current regulations, you may suspend, decrease, or start dependent care FSA contributions, if you experience a significant change in dependent care costs.

Suspend contributions: If your daycare has closed and is not billing for services, you may suspend contributions. Once daycare services resume, you may restart your contributions.

Modify contributions: You may increase or decrease contributions if your daycare has adjusted the fee schedule or if you switch to “free care” or no daycare option.

Start contributions: If you have to start paying babysitter while you are working from home, this results in new expenses. You may start contributing to a dependent FSA.

To make a contribution change, you must call the OneUSG Connect – Benefits call center at 1-844-587-4236.

Note: You cannot drop or decrease your Healthcare contributions below the amount you have already been reimbursed for.

Health Savings Account:

Employees can always adjust their HSA contributions. However, in line with the IRS extending the 2019 tax filing deadline, employees may continue to make contributions on an after-tax basis towards their 2019 balance until July 15, 2020.

** For additional information about how the CARES Act has impacted your spending account options, visit Optum Bank, or call 1‑877‑470‑1771 to speak with an Optum representative.**

Flexible Spending Accounts Claim Filing Deadline Extension

Due to new COVID19 guidelines, USG will continue to allow employees to file for reimbursement for 2019 healthcare care expenses. Therefore, employees may continue to submit claims to be reimbursed for any eligible expenses incurred from January 1, 2019, through December 31, 2020.

If you had FSA contributions in 2019, but switched to the Health Savings Account for 2020, you must claim all 2019 funds before you will be eligible for the Health Saving Account contributions.

NonUSG Healthcare Plan Covered employees

For employees not enrolled in the USG Healthcare plan, a telehealth option is available through LiveHealth On-line at $59 per visit. For acute, non serious medical concerns, you may consider a retail health clinic or a quick care center.

New – COVID-19 Hotline Information from Department of Community Health
https://dph.georgia.gov/

The State of Georgia has a new COVID-19 hotline. If you believe that you are experiencing symptoms of COVID-19 or have been exposed to the novel coronavirus, please contact your primary care doctor, an urgent care clinic, or your local federally qualified healthcare center. Please do not show up unannounced at an emergency room or health care facility.
Hotline: 1-(844) 442-2681

The CARES Act (Coronavirus Aid, Relief, and Economic Security)

On March 27, 2020, the U.S. Congress passed the Coronavirus Aid, Relief, and Economic Security (CARES) Act. The CARES Act allows employers to make changes to their defined contribution plans to allow greater access to retirement funds through the following options:

  • Distributions up to $100,000 for coronavirus-related qualifying reasons,
  • Increase in loan amounts and suspension of loan payments for coronavirus-related reasons,
  • Waiver of Required Minimum Distributions (RMDs) in 2020 (certain exceptions apply).

The University System of Georgia has added these provisions to the USG 403(b) and 457(b) voluntary savings plans. Self-certification of the Coronavirus qualifying reason is required to receive a distribution or loan. If you have questions, please reach out to your retirement vendor directly using the number below. More information is available through the CARES Act and the USG 403(b) and 457(b) plan FAQs.

Financial/Market Volatility Concerns

USG has partnered with CAPTRUST to provide Retirement and Financial Advisory Services to USG employees. CAPTRUST offers a no-cost advice line for all benefited employees and representatives are available to answer employees’ questions and concerns about the market.

To schedule an appointment, call 1-800-967-9948 or on-line at www.captrustadvice.com. Representatives are available Monday – Thursday 8:30am – 5:30pm and Friday, 8:30am - 4 pm (EST).

Fidelity TIAA Valic CAPTRUST
Member Services 1-800-642-7131 1-800-732-8353 1-800-448-2542 1-800-967-9948
Virtual Appointments Fidelity Appointment Scheduling TIAA Appointment Scheduling AIG Appointment Scheduling CAPTRUST Appointment Scheduling
COVID-19 Resources Fidelity Dedicated Resources TIAA Dedicated Resources AIG Dedicated Resources CAPTRUST Dedicated Resources
Vendor Websites Fidelity website TIAA website Valic website Captrust website

More information and updates are available on the USG Benefits home page at https://www.usg.edu/hr/benefits. General information about COVID-19 is available at the CDC website at cdc.gov/coronavirus or on the Department of Community Health website at: https://dph.georgia.gov/.