Collaborative Communities

Information


We invite you to attend the 18th annual GIL Users Group Meeting (GUGM), Friday, May 18th, at the Georgia Center for Continuing Education on the UGA campus in Athens. There will also be a pre-conference workshop offered the afternoon of Thursday, May 17: “Cataloging in Alma/Primo: A Year Later”. The conference is moving from Macon to Athens this year to allow a larger number of attendees to participate.

GALILEO Interconnected Libraries, or GIL, is an extension of the GALILEO initiative, funded by the Governor and the General Assembly of the state of Georgia, to enhance and expand educational opportunities for the citizens of Georgia. The success GALILEO has had in leveling the information access opportunities for the citizens of Georgia extend to University System Libraries through GIL by providing students, faculty and staff expanded access to the information resources of the University System Libraries.

This year’s GIL Users Group Meeting occurs a year after the 2017 Alma implementation and will return to the open-proposal format practiced until 2015. This year’s agenda will reflect the GIL community’s interests and best practices in sessions carefully selected from proposals. Session strands include Access, Acquisitions, Cataloging, Fulfillment, OPAC, and Special Collections.

GIL users are dedicated to excellence, using their creativity to solve problems and address user needs. The GUGM 2018 theme, Collaborative Communities, recognizes this flexibility and resourcefulness, and encourages the USG community to come together to share unique approaches to working in a collaborative, and continually changing environment.

Sponsors:

Logo for Exlibris

Date and Location

May 18, 2018
UGA Center for Continuing Education
Athens, GA

Registration

Register Now

Registration will close on May 14, 2018 unless capacity is reached earlier

Register by Mail or Fax: Download registration form

Related Information

Program Contact:

Karen Minton
karen.minton@usg.edu

Registration Contact:

The Georgia Center
(706) 542-7493
registration@georgiacenter.uga.edu

Special Needs: If you require special services, email Nette Penn Nette.Penn@georgiacenter.uga.edu by May 10, 2018.

Keynote Speaker


Photo of Keynote Speaker

The Value of a Growth Mindset Whilst Deluged By Information

The value of possessing a growth mindset is being promoted on a variety of fronts. In this presentation, Trudi Jacobson will consider how changes in both the information environment and libraries as workplaces emphasize the importance of such a mindset. She will reflect on evolving literacy frameworks that both exemplify and stimulate growth mindsets.

Trudi Jacobson, MLS, MA, is the Head of the Information Literacy Department at the University at Albany, and holds the rank of Distinguished Librarian. She has been deeply involved with information literacy throughout her career, and thrives on finding new and engaging ways to teach students, both within courses and through less formal means. With Tom Mackey, she originated the metaliteracy framework to emphasize the metacognitive learner as producer and participant in dynamic information environments. Metaliteracy was first proposed in “Reframing Information Literacy as a Metaliteracy” (C & RL, 2011), and further explored in two books, Metaliteracy: Reinventing Information Literacy to Empower Learners (2014) and Metaliteracy in Practice (2016). She co-chaired the Association of College & Research Libraries Task Force that created the Framework for Information Literacy for Higher Education, is a member of the Editorial Board of Communications in Information Literacy, and freelances as the acquisitions editor for Rowman & Littlefield’s Innovations in Information Literacy series. Trudi, who has published extensively, was the 2009 recipient of the national ACRL Instruction Section Miriam Dudley Instruction Librarian Award.

Preconference


Cataloging in Alma: A Year Later

Thursday, May 17, 2018, 1:00-5:00 p.m.
Location: UGA Center for Continuing Education, Room R

Registration is limited and required. See registration form.

The cataloging preconference aimed at USG catalogers who have been working in Alma for the past year and designed to be a place for USG catalogers to get together, share common workflow practices, and have questions answered. Some familiarity is assumed, and more advanced cataloging concepts and techniques will be covered.

An Ex Libris representative will be available for Q and A.

Cataloging Preconference Workshop Schedule


Call for Proposals


We are no longer taking submissions for the GUGM 2018 Call for Proposal.

Schedule/Agenda


A PDF version of the Schedule/Agenda is available for download. GUGM 2018 Program

Time Title Presenter/Co-Presenter(s)
8:30-9:30 Check in, pick up conference packets (Registration desk open 8:30-10:00); Beverage service
9:30-9:35 Welcome and Opening RemarksMahler Hall Lucy Harrison
9:35-10:20 Keynote Address:
The Value of a Growth Mindset Whilst Deluged by Information
Mahler Hall
Trudi Jacobson, Head of the Information Literacy Department at the University at Albany
10:20-10:40 AM Refreshment BreakHill Atrium
10:40-11:20 Ex Libris Road MapMahler Hall Ex Libris
SESSION 1 (11:25-12:10)
Show Your Work! Getting Started with My Dashboard in Alma Analytics
(Assessment)
FG
Jennifer Jones - Georgia State University
Using Alma Analytics for Fulfillment Reports
(Fulfillment)
Q
Mary Poland, University of Georgia
Simon Hunt, University of Georgia
Yolanda Crosby, South Georgia State College
Work Orders in Alma
(Cataloging/Metadata)
R
Miriam Nauenburg, University of West Georgia
The GIL New Titles APITU Michael Kanning, University of Georgia
The Drop-In Librarian
VW
Tamatha Lambert, Abraham Baldwin
David Edens, Abraham Baldwin
OPEN ATHENS
YZ
Tony Zanders
12:15-1:10 Lunch
SESSION 2 (1:15-2:00)
Getting started with Usage Statistics
(Assessment)
FG
Alexis Linoski, Georgia Tech
Transiting GIL Express to Alma
(Fulfillment)
TU
Viki Timian, University of Georgia
Daron Mitchell, University of Georgia
Mary Poland, University of Georgia
Specificity In Item Material Types
(Cataloging/Metadata)
R
Shelley Rogers, University of West Georgia
Demand Driven Acquisitions and Alma
(Acquisitions/Serials)
Q
Daricus Larry, Georgia Southern
Debra Skinner, Georgia Southern
Determining Discovery: How First-Year Students Use Primo
(Assessment)
VW
Sofia Slutskaya, Georgia Tech
Karen Viars, Georgia Tech
Breaking Down the Silos?: An Interlibrary Loan Discussion
(Fulfillment)
YZ
Rosemary Humphrey, Kennesaw State
University
SESSION 3 (2:10-2:55)
Ex Libris
Q & AFG
Course Reserves in Alma
(Fulfillment)
TU
Ben Lawrence, University of Georgia
Chris Morris, Kennesaw State University
Kell Carpenter, Georgia College and State
University
Importing and Exporting Records in Alma
(Cataloging/Metadata)
R
Sean Purcell, University of Georgia
Simon Hunt, University of Georgia
Processing the Community Zone Updates Task List
(Acquisitions/Serials)
Q
Kat Hart, Georgia State University
Beyond out-of-the-box reports: tips for formatting and customization in Alma Analytics
(Assessment)
VW
Tricia Clayton, Georgia State
University
MARCIVE Update for USG Federal Depository Libraries Canceled
YZ
2:55-3:15 PM Refreshment BreakUpstairs Break Area
Discussion Groups (3:15-4:00)
AssessmentFG
FullfillmentTU
CatalogingR
Acquisitions/SerialsQ
OPACVW
Special CollectionsYZ

Keynote Address:
The Value of a Growth Mindset Whilst Deluged by Information

The value of possessing a growth mindset is being promoted on a variety of fronts. In this presentation, Trudi Jacobson will consider how changes in both the information environment and libraries as workplaces emphasize the importance of such a mindset. She will reflect on evolving literacy frameworks that both exemplify and stimulate growth mindsets.

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Ex Libris Road Map

In this session, Ex Libris will highlight significant recent enhancements that have been added to Alma and Primo. In addition, the session will highlight key enhancements planned over the coming year across each functional area (metadata management, acquisitions, fulfillment, discovery, digital collection management, analytics, etc.). We will also preview the exciting new Alma AI recommendation capabilities. In addition, focus will also be placed on new and emerging capabilities for consortia. New products being developed on the Alma platform, including Leganto for course reading lists & affordable learning as well as Esploro for research services, will be briefly introduced.

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Show Your Work! Getting Started with My Dashboard in Alma Analytics
(Assessment)

A crucial element often overlooked when tracking volume of activity, usage statistics, and change over time is making this information easy to access in a timely way. My Dashboard in Alma Analytics allows you to combine multiple Analytics reports in one area to facilitate systematic reporting, and then share the dashboard with library administrators and others in the organization who want ongoing updates and need to make decisions informed by data. During this session, attendees will get starting using My Dashboard in Alma Analytics and learn the basics of creating custom dashboards, formatting dashboards, and making dashboards available to stakeholders. Additional tips will include adding export links and building prompts into dashboards to allow for dynamic filtering.

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Using Alma Analytics for Fulfillment Reports
(Fulfillment)

Alma Analytics provides a robust selection of tools to collect and report data. Its design allows users to jump right in and begin creating reports. However, there is a learning curve and that learning curve can be deceptive. Some reports are simple and easy to create. Others can be more challenging. The presenters will discuss the differences in reporting between Voyager and Alma, outline the steps and features of reports they have created, and explain how they use Analytics to address various Fulfillment tasks, including working with the Fines and Fees, Users, and Fulfillment subject areas.

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Work Orders in Alma
(Cataloging/Metadata)

Work orders are designed to increase libraries' inventory control by routing and managing items that require internal processing. Although they require more time to configure, work orders can be a useful alternative to pseudo-patron accounts. This session will introduce the concept of the Alma work order, including configuration of work order departments, types, and statuses; the work order life cycle; creation and monitoring of work orders; and common problems associated with work orders. Example scenarios will be provided.

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The GIL New Titles API

This will be an introduction to the new GIL "New Titles API" - a means for getting the latest titles at your institution's library and showing them to users. The working of the API will be discussed, but the main focus will be on implementing the API in your own library's website.

Presentation Files
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The Drop-In Librarian

No cost library outreach to teaching faculty that trains them to use some of the tech tools available in GALILEO.

Presentation Files
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OPEN ATHENS

In this session, attendees will receive an overview of OpenAthens in a consortium environment, along with an update on the implementation roles and roadmap for GUGM. Following the presentation will be an opportunity for Q&A.

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Getting started with Usage Statistics
(Assessment)

In this session, I will share lessons learned regarding setting up SUSHI harvesting in Alma, uploading usage stats via spreadsheet into Alma, as well as navigating COUNTER and other usage reports in Analytics. Session will include live demo of accessing the COUNTER usage statistics in Alma and the basics of creating a query to meet specific needs, i.e. pulling the COUNTER stats for a single journal title.

Presentation Files
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Transiting GIL Express to Alma
(Fulfillment)

GIL Express policies and procedures a year in with Alma and Primo. What we have learned about the evolving end-to-end cycle of a GIL Express request and how to problem solve when things go awry.

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Specificity In Item Material Types
(Cataloging/Metadata)

Material types in item records did not migrate from Voyager to Alma in the specific types that are desired. For example, at UWG the VHS and DVD simply displayed in Primo as "videorecording" in the Get It tab, which is not helpful to patrons in determining if the resource meets their needs. Fortunately, Alma does allow specific material types to be designated. This presentation will discuss the project at UWG to convert material types. It will include how to manage sets and run jobs on items which are not straightforward conversions, such as for resources which are lost or on loan. This is a project that probably all USG cataloging departments need to tackle.

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Demand Driven Acquisitions and Alma
(Acquisitions/Serials)

Presents workflow established at Georgia Southern University for using "demand driven" acquisition as the primary means of collection development for both print and electronic materials. The emphasis is on using Alma and the Primo Gil Catalog for this process. This workflow encompasses both Cataloging and Acquisitions for monographs.

Presentation Files
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Determining Discovery: How First-Year Students Use Primo
(Assessment)

In this presentation, two academic librarians from Georgia Tech Library use their respective experiences in instruction and technical services to outline one possible way to evaluate user experience with the Primo interface and use the assessment data to improve library instruction. The goal of the project was two-fold: gain a better understanding of the first year students’ use of the library catalog and discovery tool to inform teaching and to enable fine-tuning of the interface. To achieve this goal, a series of short exercises was implemented in English 1101 and 1102 classes. The exercises were intended to give students hands-on experience in using Primo and to increase librarians’ understanding of how first year undergraduate students use the interface. Moreover, these exercises allowed us to make decisions regarding how the interface can be enhanced and customized to improve students’ experience and their satisfaction with the library catalog. This approach has the additional benefit of illuminating new and better ways to teach the Primo interface to students to best support them in learning how to conduct academic research; it not only provides insight into the student experience, but is also a guide to better pedagogy and instructional practice when students are using a complex discovery tool.

Presentation Files
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Breaking Down the Silos?: An Interlibrary Loan Discussion
(Fulfillment)

Please join the GIL Interlibrary Loan Subcommittee as we host a discussion on current issues in Interlibrary Loan within the GIL community and beyond. Discussion topics will include: ILL and Alma: can they get along?, how to communicate with the GIL ILL community, new workflows that have been tried this year, and Tipasa. Additional topics will be gathered in advance via questionnaire or suggested during the session. This will be an interactive discussion with the audience.

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Course Reserves in Alma
(Fulfillment)

Despite the exhaustive materials provided by Ex Libris, many USG libraries staff have experienced significant confusion and uncertainty when processing course reserves in Alma. These difficulties were especially pronounced at the onset of the transition from Voyager to Alma. In the months since, our team, comprised of reserves staff from UGA, KSU, and GCSU, has found elegant, streamlined solutions to many of the initial issues surrounding course reserves management. For the most part, these solutions are not easily found in the educational materials for Alma provided by Ex Libris. In our proposed presentation, our team will outline what we have found to be the most efficient and foolproof means of creating, maintaining, and removing course reserves in Alma. We will specifically address changes to course reserves in Alma as opposed to course reserves in Voyager; the creation of course reserves in Alma and the distinction between “courses” and “reading lists”; the addition of repository items, instructor copies, and e-readings to reading lists; effective means of searching for course reserves and reserve materials in Alma and Primo; integration of Alma and the course reserves software Ares; and how to remove materials from reserves. We believe that our presentation will allow for the implementation of more effective and consistent course reserves procedures throughout USG libraries.

Presentation Files
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Importing and Exporting Records in Alma
(Cataloging/Metadata)

This session will cover the methods for filtering sets, including indication rules, and also some (maybe) lesser -known features of the advanced search. Also covered will be modifying imported and exported records using merge rules and normalization rules. The goal of the presentation is for you to leave feeling comfortable importing and exporting records in Alma.

Presentation Files
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Processing the Community Zone Updates Task List
(Acquisitions/Serials)

The "Synchronize Changes from CZ" job copies edits made to the Community Zone (CZ) to the Institution Zone. Alma's Community Zone Updates Task List page shows you the changes this job made to your Institutional Zone. Changes may include modifications to bibliographic records, holdings, availability, security requirements and parser parameters. However, changes made to the CZ may or may not be correct. Reviewing the task list helps you ensure your patrons have access to your electronic resources. Learn how to determine which collections need review and how to processes the CZ Updates Task List.

Presentation Files
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Beyond out-of-the-box reports: tips for formatting and customization in Alma Analytics
(Assessment)

Are you comfortable tweaking Ex Libris and community zone reports to work in your library, but want to step up your Alma Analytics game? This session will explore some methods you can use to improve the formatting, organization, and display of your data. Examples of topics to be discussed include adding prompts to reports, tricks for sorting your results, displaying your results as a chart, concatenating columns, adding row count totals, and customizing error messages.

Presentation Files
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Georgia Center Conference Hotel

A block of rooms is being held at the conference venue's hotel for conference attendees with rooms starting at $101 per night while available.

The room rate includes complimentary high-speed Wi-Fi throughout the property, one parking pass per room, per night (allowing in and out privileges), and access to complimentary shuttle van service available to transport hotel guests locally, based on availability. Hotel reservations may be made using the online or mail/fax registration forms.

Visit Athens Area Hotels for more lodging options. Note that special conference pricing is not available at the hotels listed on this website. ×