Academic Programs

Academic Affairs Division

Timeline for New Program Proposal Review and Board Recommendation Items Year 2017

The timeline for new program proposal review and other Board recommendation items is provided as a guide for institutional and system office planning and projections.  Below is the timeline established as of January 4, 2017.  Cycles of review may fluctuate based on outside/external reviews, inter-institutional and intra-institutional coordination, senior administrator input, reviews from academic advisory committees and/or task forces, standing timeframes for announcement to and review by the academic community, and other changes at the campus and system levels.

  1. New program submissions consist of a one-step process in order to accelerate review schedule activities and to be attentive to local, regional, and state needs commensurate with institutional strategic planning.  
  2. Requests to establish endowed chairs or special faculty positions need to be submitted by the deadline dates presented in the table below.  A new process and forms for submitting these requests are now in the SharePoint teamsite entitled Board, Administrative, and Notification items.

Please note a new system level process for vetting the Board agenda each month will include two phases with the Office of the Secretary to the Board and system division departmental leads at USG. Once it has cleared both phases it will be placed on the upcoming Board agenda for adoption and approval. We will communicate with you as the degrees/endowed positions move through the new process and let you know if there are any potential issues or delays with regard to placement on the Board agenda.   

Submission of individual proposals, endowed positions, and other items for Board action by the dates below does not guarantee a formal recommendation for approval to the Board of Regents.  Proposals and other matters requiring Board action submitted after the deadlines posted below will not be recommended for approval at the corresponding Board meeting date unless press of business is required based on a request from the Chancellor or Executive Vice Chancellor for Academic Affairs.  We have been directed that once the official date and time for uploads has passed no system office unit may make changes to the agenda materials or powerpoint presentations without formal permission from the Office of the Secretary to the Board and the Chancellor.   

Board of Regents Meeting Dates One-Step Proposal Submission Deadline Endowed Position and Faculty Appointment Deadline
January 7, 2017
February 14, 2017 January 13, 2017 January 13, 2017
March 15, 2017 February 13, 2017 February 13, 2017
April 18 – 19, 2017
Location: College of Coastal Georgia
March 13, 2017 March 16, 2017
May 16, 2017 April 13, 2017 April 13, 2017
June 2017
July 2017
The Board of Regents does not have a scheduled meeting during the months of June and July 2017.
August 8 – 9, 2017 June 13, 2017 June 13, 2017
September 13, 2017 August 14, 2017 August 14, 2017
October 10 – 11, 2017
Location: Middle Georgia State University
September 11, 2017 September 11, 2017
November 15, 2017 October 13, 2017 October 13, 2017
December 2017 The Board of Regents does not have a scheduled meeting during the month of December 2017.
January (day to be determined), 2018 November 6, 2017 November 6, 2017