Meeting Minutes: USC-CACE
Clayton College and State University
Friday, August 9, 2002
In Attendance:
Julie Goley, Ann Loyd, Scott Williams, Bates Canon, Kimberly Pennamon, Karen
Andrews, Joan McElroy, Maelu Culpepper, Gene Wells, Barbara Myers, Ann Perry,
Kristina Miller, Beverly Kirchner, Wanda McGukin, Regenia Doyle, Courtney
Gazlay, Angelyn Hayes Cheyne, Lori Trehan, Angela Walker, Brittany Glazier,
and Cindy Jordin
Julie Goley, Chair, opened the meeting at 10:00 a.m., welcoming all to the USC-CACE Meeting, held at Clayton College & State University on Friday, August 9, 2002. Introductions were made all around and Angelyn was asked to be the gatekeeper, making sure we followed Roberts Rules and stayed on time throughout the meeting.
Julie turned the meeting over to Ann Perry, President of NACE, to gave a summation on new NACE Issues and the roll-out of NACELINK, at 10:15 a.m.
Ann covered the new technology initiatives and products being considered. Distributed handout sheets highlighting the current benefits of being a College or Employer member. She noted that membership was down only slightly (overall) because of the economy and travel restrictions caused by security concerns. However, regional memberships were down more significantly, with employers being down 20% overall. NACE is in good shape financially. They are experiencing some decline in revenue due to the decline in Job Choices revenue. She indicated that NACE offered many benefits for members at a good cost of $390/yr. Especially, since the costs to the organization are greater than what we charge for the educational, program and training pieces used throughout the year. She noted that NACE has six regions and each one is separate. There are no legal ties with each other, but each region considers them self to be a voluntary partnership. NACE covers 17 states and has a 50/50 split between employer and school memberships.
There has been an increase in activity with the on line services provided by NACE, such as: NACE News, Spotlight, New NACE Meetings, Better Targeting for Employers News and Colleges News, visits to the Website.
Ann covered the history of NACELINK and how it evolved. Originally started with 9/10 schools and now has a group of 27 schools. It was formed by such motivators as seen by the larger schools such as the commercialization of services offered; privacy of student information and records; continued involvement in schools on decision making meeting the needs of career centers; and market shrinking which is not good for the profession.
What is the purpose of NACELINK? To provide a service to member schools who are interested in having a system other than current vendor systems. It is very similar to Monster and Experience with a resume database, job listing portion and scheduling system which is currently being tested. Next year will see a big shift to this system. Both employers and schools have heard the presentation on the system and the Executive Board has approved and accepted it.
The system is a hybrid between Monster and Experience with rollout of each segment over the next two years. NACELINK will charge employers $15.00 and schools will have the option of charging or not. NACE has much at stake on this initiative. They have resisted involvement with outside vendors in the past so this is a new, risky, and innovative step for NACE. The hope is that within two years, after launch, NACELINK will be self-supporting. Colleges will like it because it is a branded site with each college having complete control over their school page. Employers will like it because of cost. The system will be run using the current NACE staff and NACE will be responsible for the marketing and management of the program. NACELINK is providing another option to the many changes happening in the marketplace today. This is an initiative for NACE to take on, in response to the needs/concerns of many of its members. It has created a healthy competition with new features and new choices available to the NACE membership.
Julie thanked Ann for her presentation.
Next on the agenda was the review of our current standards used by the Career Centers. How do we define ourselves? Through our annual reports! No matter what the resource is, however, we all define and describe our operations differently. There is no consistency in our statistical reporting, such as number of job postings, appointments, or job fairs. There needs to be a way to report this information in a unified, standard way. The main thrust of our organization this year is to develop standards within our sectors to cover basic services that we have in place and report on results in a unified, consistent way.
At 10:45 a.m., Julie divided the attendees into discussion groups by type of school to review the Standards Procedures process currently in print and to finalize any changes that needed to be made. Each sector would appoint a spokesperson and then present the findings of the group. Julie would bring the group back together at 11:30 a.m. to break for lunch and then to reconvene after lunch for any feedback from each sector. The buffet lunch was coordinated by Clayton College & State University.
The groups were divided as follows: Four-year Colleges/Regional Universities/State Colleges; Two Year Colleges; Research Universities; and Co-op.
During lunch, Karen Andrews and Lori Trahan of Kennesaw State University gave a demonstration of their new On-line Career Portfolio which is being created as a development tool for students. Eventually this program will allow students to post everything from resumes to power point presentations to paint a unique portrait of each student's accomplishments. This pilot is currently being tested with 200 students in the classroom over different academic levels. April is slated for feedback from students. Payment for this initiative came from the Student Technology fee and the Administrative Computer Support Group. They provided a handout for distribution. Total cost to produce was $45,000. Lori, Karen and Kelly Hines, KSU technical support, partnered with Kaplan Communications Inc., to develop this program. Karen said the actual portfolio will look like a book with tabs. Students can check boxes related to individual skills they have developed and can add small paragraphs of information, which will give employers a better understanding of each candidate. The student information is handed to employers in the form of a CD-Rom, the size of a credit card, which contains the student's skills and experiences. Even if the project is not widely used by employers it has been strongly endorsed by the university due to how it incorporates many career development aspects to it in order to assist students with thinking strategically about what they have gained from all experiences in and out of the classroom to help with their professional development.
The meeting was called back to order at 1:00 p.m. for each Sector to report on any changes they made. Handouts were reviewed and all sectors finalized their input from the handouts. The research institutions are using the NACE guidelines and wrote a statement to that effect. The four-year institutions reviewed the documentation and completed their review. There was a quorum for the 4 year and research university sectors, allowing both sectors to vote and approve their documentation. This documentation will be posted on the USC CACE website at http://careerctr.kennesaw.edu/caceindex.htm for all schools to reference for their particular area. The two-year colleges were close to being done and would complete their draft by the next week. Julie will then work with them to finalize the document for a vote by all 2-year colleges. Co-op/Experiential made some changes and will present them to Bruce for approval.
The attendees applauded Julie for keeping the groups on track with finalizing these reports. The remainder of the meeting was devoted to individual Committee Chair reports as described below:
Committee Reports:
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Research & Assessment - Beverly Kirchner/North Georgia College and State University - will look into creating a Survey to show some of the differences and discrepancies in reporting salaries, staff sizes, career services issues and the wide range of differences that are so apparent in different centers. Discussion on more details regarding the survey was to take place for those interested at the end of the meeting today.
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Standards - Wanda McGukin - State University of West Georgia - is responsible for creating and training review teams that go into the centers to perform assessment evaluations on the operation and make recommendations. Currently no assessments are in process but teams are certified and ready to go when requested. The review process is a two day event where the evaluation team meets with all levels of the college and reviews all aspects of the system.
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Relationships/Communications - Regenia Doyle - Southern Poly. State Univ. - Coordinates with State Groups, such as Georgia Hire, and develops guidelines.
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Co-op - Courtney Gazlay - Georgia Southern - Looks at all experiential education and the concerns and trends affecting this segment.
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Legal and Ethics - Angelyn Hayes Cheyne - Clayton - Distributed a handout on the current status within the Secretary of State's office and records management. She is in the process of trying to determine what criteria should be used to meet the standards on record keeping. Once completed, Angelyn is going to link the handouts to the USC-CACE site. She is also looking at the graduation survey by the BOR to determine its legality as well as it pertains to USC-CACE's ability to access it as a public record.
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Technology & Communication - Lori Trahan/ Kennesaw and Angela Walker/ Georgia State - Are in charge of updating the Website.
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By-Laws Committee - Julie Goley, Ann Loyd. They say the documents need a face lift. Most programs are experiential versus Co-op including a possible name change for the group. Might need to investigate at some point but not this year in light of other initiatives.
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Goals and Long Range Planning - Karen Andrews, Past Chair. She thanked Julie for her efforts since they now have something to use for the 2004 assessment criteria.
Ad Hoc Committees:
- Internship Consortium - Brittany Glazier/ Southern Poly. - Gene Wells distributed a new handout on the new Name and Branding information created by MonsterTRAK. He also gave a review of the 2001-2002 Inaugural year for the Georgia InternTrak Intern Consortium with over 1600 posted internships in 12 months and expanded participation to include 20 schools. MonsterTrak has made improvements with new screens, more updates. Brittany Glazier and Gene Wells are the new co-chairs for this committee. They have many new initiatives set for the 2002-2003 school year.
- GeorgiaHire - (Julie) Joy DeVries - A handout was provided by Joy, acting as an interim hire for the job, since she could not be present. Concern was expressed that GeorgiaHire does not lose the attention that was provided by a permanent person assigned to the role. A letter by Annie Hunt Burriss was read indicating no firm timeline on hiring. There is concern from the members of USC-CACE in light of a tough economy that this issue may be tabled or lose its effectiveness. An ad hoc committee was developed to keep tabs on the situation and explore the possibility of a letter writing campaign to the Board of Regents to focus on the success of the project and the importance to keep funding and hiring for the position a priority.
Wrap-Up:
2:00 p.m. the floor was opened for discussion about survey content used and of the current career services surveys used. Another area of discussion was on ways to recruit volunteers to assist in developing the instruments needed. Bates Cannon provided a counseling survey as an example handout. Scott and Ann Perry suggested using the NACE survey for a benchmarking tool. Regenia, Bates, Julie and Beverly will form a committee on developing a survey, create a format, type of structure and look into the feasibility of getting graduate students to compile the data and ask GACE to consider covering the costs.
Another suggestion was for schools that do not do annual reports, to purchase the NACE Standards Notebook for $20.00 as a tool since it is a workbook used for assessing services.
With no further business, Karen Andrews moved to adjourn the meeting, with Wanda McGukin seconding the motion. The meeting was adjourned at 2:20 p.m.
Respectfully submitted,
Cynthia T. Jordin
Secretary
Cc: Minutes on File
Handouts on File