Section II - CIR Data Element Dictionary
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| ELEMENT TITLE: Institution Code | ELEMENT NUMBER: C010 | |
|---|---|---|
| ELEMENT SIZE: 06 | COLUMNS: 1-6 | |
| DEFINITION: The federal FICE code identifying each institution in the University system. | ||
| VALID CODES: Numeric (See Appendix A). | ||
| INSTRUCTIONS: This code should be used to identify the reporting institution. | ||
| BANNER
REFERENCE:
ZTVINST form, "FICE" field. Select FICE code from record where "Home Ind" field is checked. |
LINKAGES TO OTHER DATA ELEMENTS/SYSTEMS: RUR/R100; FIR/GF100 | |
| COMMENTS/EXAMPLES: The above institution codes are used by the following data systems: CIR, RMF (Financial), RUR (Room Use), and FIR (Facilities). | ||
| DATE ISSUED: 8/1/90 | NOTES ON CHANGES: Element number changed from C100; field size changed from 3 to 6 (5/99). | |
| DATES OF ELEMENT UPDATES: 5/99 | ||
| ELEMENT TITLE: Campus Code | ELEMENT NUMBER: C011 | |
|---|---|---|
| ELEMENT SIZE: 01 | COLUMNS: 7 | |
| DEFINITION: A single alphanumeric character used to identify the campus at which a course is held. | ||
| VALID CODES: Alpha/Numeric (See Appendix B). | ||
| INSTRUCTIONS:
1. This code must be reported on all type one records for institutions that have been authorized to report campus codes (Georgia Perimeter College is currently the only USG institution authorized to do so). 2. This code is to be left blank by all other USG institutions. |
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| BANNER
REFERENCE: SSASECT form, "Campus" field. |
LINKAGES TO OTHER DATA ELEMENTS/SYSTEMS: C010; RUR/R100; FIR/GF100 | |
| COMMENTS/EXAMPLES: | ||
| DATE ISSUED: 5/99 | NOTES ON CHANGES: New element 5/99 | |
| DATES OF ELEMENT UPDATES: 5/99 | ||
| ELEMENT TITLE: Department Code | ELEMENT NUMBER: C020 | |
|---|---|---|
| ELEMENT SIZE: 05 | COLUMNS: 8-12 | |
| DEFINITION: The academic department that has administrative responsibility for a course/section. | ||
| VALID
CODES: Numeric
The CIR record for every course must contain the 5-digit Chart of Accounts department code of the department responsible for that course. These codes are obtained from each institution's Fiscal Affairs Office. |
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| INSTRUCTIONS: Department codes normally remain the same from term to term and even from one year to the next, but must reflect the current fiscal year Financial Accounting System and should not be revised within the same fiscal year. | ||
| BANNER
REFERENCE:
SSAOVRR form, "Department" field OR SCACRSE form,"Department" field. Translate the department code to the corresponding "Regents Code" specified on the ZOADEPT form. |
LINKAGES TO OTHER DATA ELEMENTS/SYSTEMS: C090 | |
| DATE ISSUED: 8/1/90 | NOTES ON CHANGES: Element number changed from C101 (5/99). | |
| DATES OF ELEMENT UPDATES: 5/99 | ||
| ELEMENT TITLE: Fiscal Year | ELEMENT NUMBER: C030 | |
|---|---|---|
| ELEMENT SIZE: 04 | COLUMNS: 13-16 | |
| DEFINITION: The four digits of the fiscal year for which a record is being submitted. | ||
| VALID CODES: Numeric (1999, 2000, 2001, etc.). | ||
| INSTRUCTIONS: Under the semester system, the fiscal year consists of the following terms: Summer Term, Fall Semester, Spring Semester. For example, Summer 1998 is the first term of FY 1999. | ||
| BANNER
REFERENCE:
ZOATRMT form, "Regents' Code" field. Translate to the Regents Code corresponding to the reporting "Term.." (Regents term includes both fiscal year and term number). |
LINKAGES TO OTHER DATA ELEMENTS/SYSTEMS: RUR/R101; C040 | |
| COMMENTS/EXAMPLES: In Fall 1998 (Fall 1999 for Georgia Tech), the University System of Georgia converted from the quarter to the semester system. | ||
| DATE ISSUED: 8/1/90 | NOTES ON CHANGES: Element number changed from C102; size of the field changed from 2 to 4 characters (5/99). | |
| DATES OF ELEMENT UPDATES: 5/99 | ||
| ELEMENT TITLE: Fiscal Term | ELEMENT NUMBER: C040 | |
|---|---|---|
| ELEMENT SIZE: 01 | COLUMNS: 17 | |
| DEFINITION: One of four primary terms that make up a fiscal year. | ||
| VALID
CODES: Numeric
1 -- Summer Term 2 -- Fall Term 3 -- Winter Term 4 -- Spring Term NOTE: To maintain continuity with past CIR reporting, the codes for C040 are the same under the semester system as they were under the quarter system. However, under semesters, only codes 1, 2 and 4 will be used, reflecting the semester system's regular Summer, Fall and Spring terms. |
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| INSTRUCTIONS: Data elements C180 and C190 provide additional data on all courses, irrespective of the fiscal term or Census date in which they are reported. | ||
| BANNER
REFERENCE:
ZOATRMT form, "Regents' Code" field. Translate to the Regents Code corresponding to the reporting "Term." (Regents term includes both fiscal year and term number). |
LINKAGES TO OTHER DATA ELEMENTS/SYSTEMS: RUR/R102; C030 | |
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COMMENTS/EXAMPLES: The quarter system consisted of four terms: Summer (1), Fall (2), Winter (3), and Spring (4). Under the semester system, the standard terms are Summer, Fall and Spring. Under semesters, terms that are shorter than 15 weeks should be reported in the standard term during which they begin. If a course begins before the CIR census date in a given term, it is reported in the Census 1 report for that term, with Element C320 reported as code 1. If a course begins within a standard term but after the CIR Census 1 date, it is reported in the Census 2 report for that term, and Element C320 is coded 2. If a course's begin date falls between standard terms, submit a record on the course coded for the Census 1 report in the next standard term, but record the actual term starting date in element C190. NOTE: All course activity, regardless of the term in which it occurs, will be counted in the CIR. |
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| DATE ISSUED: 8/1/90 | NOTES ON CHANGES: Element name changed from Fiscal Quarter; element number changed from C103; codes and instructions changed to accommodate semester system (5/99). | |
| DATES OF ELEMENT UPDATES: 5/99 | ||
| ELEMENT TITLE: Course Acronym | ELEMENT NUMBER: C050 | |
|---|---|---|
| ELEMENT SIZE: 04 | COLUMNS: 18-21 | |
| DEFINITION: A 4-character abbreviation of the academic area of the course. | ||
| VALID CODES: Alpha | ||
| INSTRUCTIONS: Although most course acronyms will consist of four characters, if a course uses a two- or a three-character acronym, e.g., ART, left-justify the field. | ||
| BANNER
REFERENCE: SSASECT form, "Subject" field. |
LINKAGES TO OTHER DATA ELEMENTS/SYSTEMS: C060, C070, C080, C090; R103 | |
| COMMENTS/EXAMPLES:
Core Curriculum Common Course Prefixes, Numbers and Descriptions
can be found at the following USG-Academic Affairs Website address:
http://www.usg.edu/academics/handbook/section2/2.04/2.04.04.phtml |
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| DATE ISSUED: 8/1/90 | NOTES ON CHANGES: Element name changed from Course Code; element number changed from C104 (5/99). | |
| DATES OF ELEMENT UPDATES: 5/99 | ||