Course Reporting Examples 1
Reporting Examples (Part 1)
NOTE: The examples below do not show all data fields that are required to be reported, but only those pertinent to the example. These examples are meant to illustrate various scenarios for the purpose of reference and assistance in coding courses. Bogus institution codes, external site codes, and outside institution codes are used here for illustration.
Variable Credit Classes:
Variable credit classes will report numbers of students and total credit, with zero student credit hours. Total credit is calculated by adding the individual credit for all students.
| C050 + C060 + C070 | C140 | C170 | C200 |
| Course ID | Number of Students | Student Credit Hours | Total Credit Hours |
| BOT 900 A | 4 | 0.0 | 25.0 |
Multiple Instructors:
If
multiple instructors are being reported for a class section, duplicate records for the section must be submitted, with only the instructor information different on each record.
| C050 + C060 + C070 | C100 | C110 | C140 | C170 | C200 | C210 | C220 |
| Course ID | Instruction Level | Instruction Type | Number of Students | Student Credit Hours | Total Credit Hours | Faculty SSN | Faculty Percent Responsibility |
| ART 353 A2 | 30 | 11 | 5 | 4.0 | 20.0 | 123456789 | 65 |
| ART 353 A2 | 30 | 11 | 5 | 4.0 | 20.0 | 987654321 | 35 |
Off Campus Courses:
Courses taught at an off campus site should be coded with a "D" or an "E" in the RUR Linkage Code field and include the appropriate code in the External Site Code field. Those coded "D" will have associated Assigned Space Contact Hours, and those coded "E" will have zeros in the Assigned Space Contact Hours fields.
| C050 + C060 + C070 | C140 | C170 | C200 | C210 | C120 | C110 | C150 | C160 | C290 |
| Course ID | Number of Students | Student Credit Hours | Total Credit Hours | Faculty SSN | RUR Linkage Code | Type of Instruction | A.S. Cont Hours - Lecture | A.S. Cont Hours - Lab/Clinic | External Site Code |
| ART 353 A2 | 5 | 4.0 | 20.0 | 123456789 |
D - Off Campus, assigned space |
10 - Lecture | 4.0 | 0.0 | OFF001 |
| ART 400 L | 4 | 5.0 | 20.0 | 987654321 |
E - Off Campus, unassigned space |
40 - Unsup Lab/Clinic | 0.0 | 0.0 | OFF002 |
Non-institutional Course Reporting:
The host
institution for a non-institutional class section should report the course
to CIR in order to claim Room Utilization credit. The purpose of the host
institution's CIR report is to provide only enough data to establish a
record on the use of its facilities. A limited number of data fields are
required to be reported for these courses (see table above). The institution
utilizing the space will also submit a record to CIR for this section,
including all data required for a regular off-campus class. The number
of Assigned Space Contact Hours reported by both institutions should match.
***Also see Distance Education reporting scenarios for examples of non-institutional course reporting for Distance Education classes.
Section Reported by the Host Institution (Institution ZZZZZZ):
| C010 | C050 + C060 + C070 | C120 | C150 | C160 | C140 | C170 | C200 | C180 | C190 | C290 | C300 | C210 |
| Institution Code | Course ID | RUR Linkage Code | A.S. Cont Lec | A.S. Cont Lab | Num of Stu | Stud Cred Hrs | Total CredHrs | Course Week Length | Term Starting Date | External Site Code | Outside Inst Code | Faculty SSN |
| ZZZZZZ | CRS 300 A | C | 5.0 | 0.0 | 10 | 0.0 | 0.0 | 15 | 0104 | XXXXXX |
Section Reported by the Institution Utilizing the Space (Institution XXXXXX) - NOTE: not all required fields are listed here:
| C010 | C050 + C060 + C070 | C120 | C150 | C160 | C140 | C170 | C200 | C180 | C190 | C290 | C300 | C210 |
| Institution Code | Course ID | RUR Linkage Code | A.S. Cont Lec | A.S. Cont Lab | Num of Stu | Stud Cred Hrs | Total CredHrs | Course Week Length | Term Starting Date | External Site Code | Outside Inst Code | Faculty SSN |
| XXXXXX | MAT 330 X | D | 5.0 | 0.0 | 10 | 5.0 | 50.0 | 15 | 0104 | ZZZZZZ | 123456789 |
Distance Education Course Reporting:
Distance education courses require specialized coding in order to link all sections of a DE course and to relate multiple institutions that access the same course.
The sending institution for a DE course must submit a data record for every section of the course, including all receiving sections for the course. Sections for which the sending institution does not register the students must be reported by the sending institution to record the delivery of the DE course to the receiving institution. These "DE delivery sections" should be coded with an RUR Linkage Code of "E" and Assigned Space contact hours will be reported as zero.
Sections being reported by an institution to record non-institutional room use for DE instruction must contain DE field information as well as the basic non-institutional course information outlined above. These sections will be called "Non-inst sections" in the examples below. See DE Scenario 3 for more detail.
Course identifiers do not have to be the same at all institutions for related DE sections, but the DE Unique Code must be the same for all related sections.
All DE sections that are held at an off-campus location (designated by code "D" or "E" in element C120, RUR Linkage Code) must include an External Site Code.
DE Scenario 1 - A BASIC GSAMS COURSE INVOLVING ONLY ONE INSTITUTION, RECEIVING SECTION OFF CAMPUS (starting out simple) -Institution X (code XXXXXX) is providing a DE course, MAT101. The instructor is standing at a site on the institution's campus, with 20 students registered and sitting in front of him as he teaches (this is section A of the course). The course is being televised to more students registering through institution X at a location in a high school in the next county, identified by code HS0001 (this is section B of the course). There are 15 students registered at this location.
Sections Reported by the Sending Institution (Institution XXXXXX):
| C010 | C050 + C060 + C070 | C260 | C140 | C170 | C200 | C120 | C270 | C280 | C290 | C300 | C230 | C240 | C250 |
| Instit Code | Course ID | DE Unique Code | Num of Stud | Stud Credit Hours | Total Credit Hours | RUR Linkage Code | DE S/R Code - Inst | DE S/R Code - Site | External Site Code | Outside Inst. Code | Dist Ed Code | Dist Tech. Code | Dist Tech. % |
| XXXXXX | MAT 101 A | XXX001 | 20 | 5.0 | 100.0 | A- On Campus, assigned space | SR - Sending institution, registering students | S - Sending section | 100 | 03-GSAMS | 100 | ||
| XXXXXX | MAT 101 B | XXX001 | 15 | 5.0 | 75.0 |
D - Off Campus, assigned space |
SR |
R - Receiving section |
HS0001 | ||||
DE Scenario 2 - A BASIC GSAMS COURSE INVOLVING ONLY ONE INSTITUTION, SENDING SECTION OFF CAMPUS -Institution X (code XXXXXX) is providing a DE course, MAT101. The instructor is standing at a site OFF of the institution's campus at location OFF002, with 20 students registered and sitting in front of him as he teaches (this is section A of the course). The course is being televised to more students registering through institution X at a location in a high school in the next county, identified by code HS0001 (this is section B of the course). There are 15 students registered at this location.
Sections Reported by the Sending Institution (Institution XXXXXX):
| C010 | C050 + C060 + C070 | C260 | C140 | C170 | C200 | C120 | C270 | C280 | C290 | C300 | C230 | C240 | C250 |
| Instit Code | Course ID | DE Unique Code | Num of Stud | Stud Credit Hours | Total Credit Hours | RUR Linkage Code | DE S/R Code - Inst | DE S/R Code - Site | External Site Code | Outside Inst. Code | Dist Ed Code | Dist Tech. Code | Dist Tech. % |
| XXXXXX | MAT 101 A | XXX002 | 20 | 5.0 | 100.0 | D - Off Campus, assigned space | SR - Sending institution, registering students | S - Sending section | OFF002 | 100 | 03-GSAMS | 100 | |
| XXXXXX | MAT 101 B | XXX002 | 15 | 5.0 | 75.0 | D - Off Campus, assigned space | SR | R - Receiving section | HS0001 | ||||
DE Scenario 3 - A BASIC GSAMS COURSE, SENDING INSTITUTION UTILIZES SPACE ON ANOTHER INSTITUTION'S CAMPUS - Institution X (code XXXXXX) is providing a DE course, MAT101. The instructor is standing at a site on the institution's campus, with 20 students registered and sitting in front of him as he teaches (this is section A of the course). The course is being televised to more students registering through institution X at a location in a high school in the next county, identified by code HS0001 (this is section B of the course). There are 15 students registered at this location. The course is also being sent to a room on the campus of institution Y (code YYYYYY) where more students registering through institution X are taking the course. Institution Y submits a record stating that institution X is using one of its rooms. This institution needs to identify that the room is being used for Distance Education by indicating the appropriate Distance Education Unique Code and Sending/Receiving Codes. This section is considered a receiving section.
Sections Reported by the Sending Institution (Institution XXXXXX):
| C010 | C050 + C060 + C070 | C260 | C140 | C170 | C200 | C120 | C270 | C280 | C290 | C300 | C230 | C240 | C250 |
| Instit Code | Course ID | DE Unique Code | Num of Stud | Stud Credit Hours | Total Credit Hours | RUR Linkage Code | DE S/R Code - Inst | DE S/R Code - Site | External Site Code | Outside Inst. Code | Dist Ed Code | Dist Tech. Code | Dist Tech. % |
| XXXXXX | MAT 101 A | XXX003 | 20 | 5.0 | 100.0 | A- On Campus | SR - Sending institution, registering students | S - Sending section | 100 | 03-GSAMS | 100 | ||
| XXXXXX | MAT 101 B | XXX003 | 15 | 5.0 | 75.0 | D - Off Campus | SR | R - Receiving section | HS0001 | ||||
| XXXXXX | MAT 101 C | XXX003 | 10 | 5.0 | 50.0 | D - Off Campus | SR | R - Receiving section | YYYYYY | ||||
Sections Reported by the Receiving Institution (Institution YYYYYY):
| C010 | C050 + C060 + C070 | C260 | C140 | C170 | C200 | C120 | C270 | C280 | C290 | C300 |
| Instit Code | Course ID | DE Unique Code | Num of Stud | Stud Credit Hours | Total Credit Hours | RUR Linkage Code | DE S/R Code - Inst | DE S/R Code - Site | External Site Code | Outside Inst. Code |
| YYYYYY | MAT 101 X (Non-inst Section) | XXX003 | 10 | 0.0 | 0.0 | C- RUR Reporting Only | RN - Receiving institution, not registering | R - Receiving section | XXXXXX |
DE Scenario 4 - A GSAMS COURSE WITH NO STUDENTS REGISTERED AT THE SENDING SITE
- Institution X (code XXXXXX) is providing a DE course, MAT101. The instructor
is standing at a site on the institution's campus, and no students have
registered to attend at this site. This section must be reported even without
enrollment in order to provide information on the sending site and the instructor(s).
The course is being televised to students registering through institution
X at a location in a high school in the next county, identified by code
HS0001 (this is section B of the course). There are 15 students registered
at this location. The course is also being sent to a room on the campus
of institution Y (code YYYYYY) where more students registering through institution
X are taking the course. Institution Y submits a record stating that institution
X is using one of its rooms. This institution needs to identify that the
room is being used for Distance Education by indicating the appropriate
Distance Education Code and Sending/Receiving Codes.
Sections Reported by the Sending Institution (Institution XXXXXX):
| C010 | C050 + C060 + C070 | C260 | C140 | C170 | C200 | C120 | C270 | C280 | C290 | C300 | C230 | C240 | C250 |
| Instit Code | Course ID | DE Unique Code | Num of Stud | Stud Credit Hours | Total Credit Hours | RUR Linkage Code | DE S/R Code - Inst | DE S/R Code - Site | External Site Code | Outside Inst. Code | Dist Ed Code | Dist Tech. Code | Dist Tech. % |
| XXXXXX | MAT 101 A | XXX004 | 0 | 5.0 | 0.0 | A- On Campus | SR - Sending institution, registering students | S - Sending section | 100 | 03-GSAMS | 100 | ||
| XXXXXX | MAT 101 B | XXX004 | 15 | 5.0 | 75.0 | D - Off Campus | SR | R - Receiving section | HS0001 | ||||
| XXXXXX | MAT 101 C | XXX004 | 10 | 5.0 | 50.0 | D - Off Campus | SR | R - Receiving section | YYYYYY | ||||
Sections Reported by Institution YYYYYY:
| C010 | C050 + C060 + C070 | C260 | C140 | C170 | C200 | C120 | C270 | C280 | C290 | C300 |
| Instit Code | Course ID | DE Unique Code | Num of Stud | Stud Credit Hours | Total Credit Hours | RUR Linkage Code | DE S/R Code - Inst | DE S/R Code - Site | External Site Code | Outside Inst. Code |
| YYYYYY | MAT 101 X (Non-inst section) | XXX004 | 10 | 0.0 | 0.0 | C- RUR Reporting Only | RN - Receiving institution, not registering | R - Receiving section | XXXXXX |
DE Scenario 5 - A GSAMS COURSE USED BY MORE THAN ONE INSTITUTION - Institution X (code XXXXXX) is providing a DE course, MAT101. The instructor is standing at a site on the institution's campus, with 20 students registered and sitting in front of him as he teaches (this is section A of the course). The course is being televised to more students registering through institution X at a location in a high school in the next county, identified by code HS0001 (this is section B of the course). There are 15 students registered at this location. The course is also being sent to a room on the campus of institution Y (code YYYYYY) where institution Y is registering the students. The receiving institution calls this MAT 102 section X.
Sections Reported by the Sending Institution (Institution XXXXXX):
| C010 | C050 + C060 + C070 | C260 | C140 | C170 | C200 | C120 | C270 | C280 | C290 | C300 | C230 | C240 | C250 |
| Instit Code | Course ID | DE Unique Code | Num of Stud | Stud Credit Hours | Total Credit Hours | RUR Linkage Code | DE S/R Code - Inst | DE S/R Code - Site | External Site Code | Outside Inst. Code | Dist Ed Code | Dist Tech. Code | Dist Tech. % |
| XXXXXX | MAT 101 A | XXX005 | 20 | 5.0 | 100.0 | A - On Campus | SR - Sending institution, registering | S - Sending section | 100 | 03-GSAMS | 100 | ||
| XXXXXX | MAT 101 B | XXX005 | 15 | 5.0 | 75.0 | D - Off Campus | SR | R - Receiving section | HS0001 | ||||
| XXXXXX |
MAT 101 C (DE delivery section) |
XXX005 | 0 | 5.0 | 0.0 | D - Off Campus | SN - Sending institution, not registering | R - Receiving section | YYYYYY | ||||
Sections Reported by the Receiving Institution (Institution YYYYYY):
| C010 | C050 + C060 + C070 | C260 | C140 | C170 | C200 | C120 | C270 | C280 | C290 | C300 |
| Instit Code | Course ID | DE Unique Code | Num of Stud | Stud Credit Hours | Total Credit Hours | RUR Linkage Code | DE S/R Code - Inst | DE S/R Code - Site | External Site Code | Outside Inst. Code |
| YYYYYY | MAT 102 X | XXX005 | 10 | 5.0 | 50.0 | A - On Campus | RR - Receivg institution, registering | R -Receiving section | XXXXXX |