Meeting Minutes - November 2002
Minutes of the Meeting of the
Board of Regents of the University System of Georgia
Held At 270 Washington St., S.W., Atlanta, Georgia
November 19 and 20, 2002
CALL TO ORDER
The Board of Regents of the University System of Georgia met on Tuesday, November 19 and Wednesday, November 20, 2002, in the Board Room, room 7007, 270 Washington St., S.W., seventh floor. The Chair of the Board, Regent Joe Frank Harris, called the meeting to order at 1:00 p.m. on Tuesday, November 19, 2002. Present on Tuesday, in addition to Chair Harris, were Vice Chair James D. Yancey and Regents Hugh A. Carter, Jr., Connie Cater, William H. Cleveland, Michael J. Coles, Hilton H. Howell, Jr., George M. D. (John) Hunt III, Donald M. Leebern, Jr., Allene H. Magill, Elridge W. McMillan, Martin W. NeSmith, Wanda Yancey Rodwell, J. Timothy Shelnut, Glenn S. White, and Joel O. Wooten, Jr.
Chair Harris announced that the Regents had a very productive retreat at the Jolley Lodge on Monday, November 18, 2002, and he thanked the Regents who made time in their schedules to attend.
Chair Harris said that the Regents had heard the tragic news regarding the death of William H. (Bill) Weber III, husband of the Secretary to the Board, Gail S. Weber, and that he wanted to begin this meeting with a few words. He stated that Ms. Weber is the Regents' colleague, friend, and family. Mr. Weber was also dedicated to higher education. He earned his doctorate in Economics from Columbia University and had an esteemed career as a professor at Agnes Scott College and Lyon College in Arkansas. Then, he was an Internal Consultant at the Coca-Cola Company for 11 years, and he spent his last year as Vice President for Consulting Services at The Siderus Group. Gail and Bill Weber had a wonderful marriage and a fine family. Together and as individuals, they have contributed much to their community and this state. On behalf of the Board, Chair Harris expressed his deepest expression of condolence to Ms. Weber and her family in this time of loss. He wanted Ms. Weber to know how much the Regents care about and love her. Chair Harris announced that there would be a memorial service for Mr. Weber at 2:00 p.m. on Saturday, December 14, 2002, at the Cannon Chapel at Emory University and that the Chancellor's Office had information regarding memorial gifts in his name. He then asked the Regents to join him in a moment of silence for the memory of Bill Weber and for Ms. Weber and the Weber family.
In Ms. Weber's absence and in accordance with Board Bylaws, Chair Harris asked for a motion that Regent Howell serve as the Acting Secretary of the Board pending her return. With motion properly made, seconded, and unanimously adopted, the motion was carried.
ATTENDANCE REPORT
The attendance report was read on Tuesday, November 19, 2002, by Regent Hilton H. Howell, Jr., who announced that all Regents were present on that day.
APPROVAL OF MINUTES
Motion properly made and duly seconded, the minutes of the Board of Regents meeting held on October 8 and 9, 2002, were unanimously approved as distributed.
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SPECIAL RECOGNITION: SUSAN WHITTLE, DIRECTOR OF THE SOUTHWEST GEORGIA PUBLIC LIBRARY SERVICE
Chair Harris called upon Dr. Lamar Veatch, State Librarian of the Georgia Public Library Service ("GPLS"), to make a special recognition.
Dr. Veatch greeted the Board and said that on October 29, 2002, he had the privilege of being in the East Room of the White House as First Lady Laura Bush awarded the prestigious National Awards for Museum and Library Services for 2002. These awards are presented by the Institute of Museum and Library Services, an independent federal agency, and this is only the third year that these awards have been given to public libraries. Three museums and three public libraries were awarded this honor. At the awards ceremony, Mrs. Bush said, "We honor these museums and libraries for helping to build communities of character and a nation of lifelong learners. In big towns and small, our museums and libraries serve as stewards of our history and ideas, and they tell our nation's stories and connect generations of Americans to one another. But museums and libraries do more than provide us with information. They engage us in learning, learning for a lifetime. Our award recipients have strengthened and enriched their communities by finding innovative ways to expand public access to information, bridge the digital divide, and make learning an esteemed lifelong pursuit. These museums and libraries have broadened our children's minds and imaginations, and they have ignited and reignited the spark of learning in people of all ages." One of the three public libraries honored by Mrs. Bush was the Southwest Georgia Regional Public Library system, which is headquartered in Bainbridge and managed by Director Susan Sellers Whittle. The Southwest Georgia Regional Library partners with other community organizations to provide innovative and relevant programming to bring more residents to the library and to bring more learning opportunities to all of the residents. The Southwest Georgia Regional Library is an excellent example of the innovation, collaboration, and dedication that public libraries bring to Georgia's communities, and it has well earned this national recognition, said Dr. Veatch. He then introduced Ms. Whittle to the Board.
Ms. Whittle said that she was highly honored to be at this meeting. This award is mainly a result of the Board's and local communities' support of libraries through the ages, she said. Mrs. Bush had highlighted South Georgia's motto, "Let your mind soar." Ms. Whittle noted that the Regents had been given copies of the awards program and that it highlighted some of the programs the Southwest Georgia Regional Library does in partnership with other public and private agencies. Mrs. Bush had highlighted the World War II history project that one of the Southwest Georgia Public Library's board members initiated that captured 22 WWII veterans interviewed on videotape. The Southwest Georgia Public Library partners with Bainbridge College to offer computer courses in the library for over 150 senior citizens, economically disadvantaged persons, and others. The Southwest Georgia Regional Library also partners with the K-12 schools in after-school programs and advisors. The library is working with the schools to be a classroom after hours to give the children places to further their education after school is out. The Southwest Georgia Regional Library also has a library for the blind and physically handicapped that the Georgia legislature supports. This library serves 11 counties outside of the 3-county region that the Southwest Georgia Public Library generally serves.
Ms. Whittle said that the Southwest Georgia Regional Library has a bookmobile that provides outreach to nursing homes and other persons who cannot come to the library on their own. The library also has a vacation reading club that provides over 500 programs serving over 40,000 people. This is the highlight of the library's programs, which is sponsored by GPLS, and it has opened whole new worlds to the children to continue to grow and become productive citizens in Georgia. The Public Information Network for Electronic Services ("PINES") has also opened up the world to the public libraries in partnership with each other and has allowed the libraries to use their resources wisely. Ms. Whittle thanked the Board for giving the libraries this kind of novel and innovative way to use shared resources so that every citizen has access to knowledge for a lifetime. She said that she wanted to introduce some of the members of the Southwest Georgia Regional Library board who 14 years ago, thanks to Governor Joe Frank Harris, helped renovate and create libraries in the three-county service area. She wanted to recognize them for having the vision, doing the hard work, and creating the resources that have allowed the Southwest Georgia Regional Library to climb to these heights. They were Lesley Simmons, Joyce Leverett, Sally Bates, Thea Burke, Peggy Metcalf, and Doreen and Alec Poitevint. She said that these are some of the individuals who have made it possible for the Southwest Georgia Regional Library to aspire to these heights and to bring Georgia recognition. She asked them to attend this meeting because in 1989, when she first came to Southwest Georgia, 80% of the library's funds came from the state. The Southwest Georgia Regional Library had only about $10,000 to buy books for 43,000 citizens. The board members, friends, and neighbors created a groundswell of local support that Mrs. Bush recognized in her speech. Now, the library is supported 44% by the local community, 47% by the state, 3% by the federal government, and 5% by private donations to sustain the high-class programs the library offers. The board members are very supportive and are still working to garner more support for the Southwest Georgia Regional Library. In closing, Ms. Whittle thanked the Regents for inviting her to the meeting.
Chair Harris thanked Ms. Whittle for this presentation. He said that the Regents are proud of the Southwest Georgia Regional Library and the award it has received. He said that libraries have always been very important to him and that he takes pride in the accomplishments of GPLS and its supporters.
Ms. Whittle thanked Chair Harris for his comments and for the building.
Chair Harris noted that during his Governorship, 142 libraries were built in the State of Georgia. Each building cost approximately $1 million, and the state provided 90% of the cost in each case. He is very proud of this success. He also thanked Dr. Veatch for his leadership to GPLS.
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SPECIAL PRESENTATION: RESEARCH AT THE MEDICAL COLLEGE OF GEORGIA
Chair Harris said the Board would next hear a special presentation about research at the Medical College of Georgia ("MCG"). The Senior Vice President for Clinical Activities and Dean of the School of Medicine, Dr. David Stern, would make this presentation. Dr. Stern is a physician-scientist with an extensive background in basic science and translational research in vascular disease and diabetes. Dr. Stern came to MCG in April 2002 after nearly 20 years on the faculty of Columbia University ("Columbia"). His most recent positions at Columbia included directing the Center for Vascular and Lung Pathobiology as well as the Juvenile Diabetes Research Foundation Center on the Vascular Complications of Diabetes. He also served as Chief of the Division of Surgical Science. In 1998, he was named the Gerald and Janet Carrus Professor of Surgical Sciences and of Physiology and Cellular Biophysics at Columbia. Dr. Stern is a member of numerous professional societies, including the American Society of Clinical Investigation and the Association of American Physicians. He co-organized the European Association for the Study of Diabetes-Juvenile Diabetes Foundation International meeting on "Microvascular and Macrovascular Disease in Diabetes" in Oxford, England, earlier this year. Dr. Stern and the multidisciplinary research group he directed at Columbia have received program project grants from the National Institutes of Health; the group currently holds multiple grants from the NIH, foundations, and private industry. Dr. Stern holds nine patents resulting from his research findings and received an NIH Merit Award in 2000. He is a 1978 graduate of Harvard Medical School and completed an internal medicine residency and hematology fellowship at Columbia University. Except for two years spent at the Thrombosis/Hematology Research Program of the Oklahoma Medical Research Foundation in Oklahoma City, Dr. Stern has spent his career on the faculty of Columbia. Chair Harris remarked that the Regents are thankful to President Daniel W. Rahn for successfully recruiting Dr. Stern to MCG and were looking forward to hearing his report on research at MCG.
Dr. Stern greeted the Regents and said that he would like to discuss a novel approach for suppressing tumor growth as an example to illustrate the transition from laboratory findings to their ultimate application in medicine. He noted that the goal of a community hospital is to deliver high-quality, first-class standard care, whereas the goal of a research institute is an attempt to elucidate molecular mechanisms of health and disease. The academic medical center has the special province of trying to draw together the clinical and research missions in such a way that one can enhance the development of new diagnostic and therapeutic modalities. So, MCG's goal as the state's medical university is to put together the clinical and research missions to make transitions from concepts to preclinical goals and models to finally clinical goals of hypothesis testing in humans. He explained that it is a major undertaking to do this. There are multiple skills and partners that are involved in making this kind of transition. In particular, at each step, preclinical goals involve studies in purified systems, cell cultures, and multiple animal models. Clinical goals involve a clinical research center where specially monitored facilities are present so that one can safely administer agents to humans for the first time.
In strategically moving a discovery from the laboratory to the bedside, one has to consider three key elements, explained Dr. Stern. The first is the nature of the discovery and whether it is really something that moves the field ahead. The second is confirmation that the discovery works in multiple experimental settings in multiple kinds of models. The third key issue is related to commercialization. This is important because bringing things to the bedside requires a lot of resources. Therefore, issues related to commercialization are essential. The issues include intellectual property, practicality, and partnership. It is difficult to envision any one person or institution that has all the different skills involved in making such a transition, so one must be very adept at identifying different partners.
Dr. Stern said that he wanted to tell the Regents about a particular receptor that was discovered at MCG that is relevant to tumor biology and progression of tumors as an example of this concept. He explained that a receptor is a cell surface acceptor site that allows cells to sense and respond to their external environment. A receptor interacts with ligands. The concentration of ligands determines the level of activation of the receptor. The result is changes in cellular properties to respond to alterations in the environment. The researchers named the receptor they discovered "RAGE," which is short for receptor for advanced glycation end product. The ligand fits it in a lock-and-key type of arrangement leading to stimulation of the cell. A ligand for RAGE is enriched in tumors; that is, it is made by tumor cells. The receptor, RAGE, is also present in the tumor cells. In cell culture studies, activation of RAGE can stimulate cell growth, cell migration, and cell invasion. Since RAGE and its ligand, amphoterin, are present in the tumor bed, the researchers hypothesize that the RAGE-amphoterin interaction promotes tumor progression or metastasis. So, the goal is to block it to change tumor cell behavior. Strategically, it is not sufficient to take one kind of receptor and one model system. Rather, one must test this on a range of systems. So, the researchers looked at a primary tumor model, a metastatic tumor model, and different rodent and human tumors. They used various strategies to block the receptor. Dr. Stern noted that it is important to look for evidence of toxicity at each step. On the one hand, it will give insight as to what type of mechanism is involved. On the other hand, it can also indicate that a strategy is not practical to apply to the clinical setting.
Next, Dr. Stern gave examples on what the data from these experiments look like. In a primary tumor model, a tumor cell grown in the laboratory is implanted into the skin of a mouse, and a tumor grows. The researchers used fragments of antibodies to the receptor RAGE or to the ligand amphoterin to see the effect on tumor growth. There was a resulting decrease in the presence of these antibodies by about 50% in tumor growth, which is to be expected. Then, the researchers moved on to genetic engineering. They took genetically engineered tumor cells with different levels of the receptor RAGE to determine whether it has an effect on tumor growth. Compared with the control group of tumors that had low levels of the receptor, the tumors with high levels of the receptor experienced a five- to six-fold increase in tumor value. When the researchers over-expressed the mutant form of the receptor that did not work, the result was very small tumors. This seemed reasonable in a local tumor model. Then, they looked at metastasis. Dr. Stern showed the Regents that the rodents treated with the receptor blocker had a decreased incidence of metastasis. Finally, the researchers tried a receptor blocker strategy on spontaneous tumors, a genetic model in mice. Again, the strategy blocked tumors compared with the control group.
The researchers were pleased that they had promising data in accepted rodent models, said Dr. Stern. They published a paper in Nature reporting the findings, and the media picked up on the story. They filed a patent to protect the intellectual property. However, there were many other hurdles ahead of them. Someone asked what agent the researchers would administer in humans. The researchers did not have an actual drug; they had a designer molecule that they had genetically engineered. Someone else asked whether the researchers had tested the concept in humans. Many things that work in mice do not prove to be successful in humans. After all, in an experimental model, a tumor grows in days to weeks, but in a person, a tumor grows in months to years. So, the researchers could not be certain the strategy would work in people.
The researchers came to the issue of maximizing the commercial value of their work, said Dr. Stern. In other words, what is the likelihood this concept can be brought to the clinic? The researchers had a designer drug that was not practical, promising data limited to rodent models, and limited protection of intellectual property because they had only one patent. The concept would have higher value if the researchers actually had a therapeutic agent, proof of the concept in humans, and a high level of protection of intellectual property. The question is how to bridge this value gap. One needs expertise in commercialization. There are two approaches to this. One approach is to do it yourself, form a company, become a fundraiser/entrepreneur, hire medicinal chemists, and make drugs. The other approach is to seek out partners to help you make the different steps involved in making a drug. The types of partners an investigator seeks are investors and big pharmaceutical companies. Big pharmaceutical companies are only interested in products very late in development at a point where the risk is low and the drug is proven effective in humans. So, researchers often partner with small pharmaceutical or biotech companies.
Dr. Stern said that there are special aspects of partnership in Georgia of which it is very important to take advantage. At MCG, there is a large cadre of disease-oriented basic and physician scientists. MCG also has access to clinical material, samples, and patient material - exactly the materials one needs to study disease. At both MCG and the University of Georgia ("UGA"), there are animal models of disease. UGA has wonderful programs in structural biology, which is the basis of rational drug design. Finally, the College of Pharmacy at UGA has important programs in pharmacokinetics, toxicology, and drug design. These are the kinds of programs that do not exist in the average academic setting. There are also collaborations between MCG and the Georgia Institute of Technology ("GIT") that are important for various technical applications. Dr. Stern stated that institutions should collaborate to add value to an invention, to develop a group of related patents that cover a field, and to limit the freedom of others to operate in that field. There are special opportunities for MCG in terms of the potential cancer research center, such as the opportunity to develop a program in experimental therapeutics, which MCG plans to do with the next recruit of a chief of hematology/oncology. In the cancer research building initiative, there will be a state-of-the-art animal facility with imaging technology. In addition, MCG plans to have laboratories suitable for producing patient-grade therapeutics; that is, various labs are designed according to specifications of the federal government for good manufacturing practices and good laboratory practices. Only when an institution has these kinds of laboratories can it make things that actually are used in patients. An academic medical center also has access to resources available from the National Cancer Institute. These resources are such that MCG can make therapeutic proteins that would ordinarily be very expensive with the help of the federal government. Dr. Stern said that MCG and the Senior Vice Chancellor for Academics and Fiscal Affairs, Daniel S. Papp, are working very hard with MCG Health, Inc. to try to develop a clinical research center, which would be a setting to closely monitor patients and for the first time give a new drug to a patient and see its effect.
Returning to his discussion of the RAGE receptor discover, Dr. Stern stated that MCG found a talented medicinal chemist who was the chief scientific officer of a biotech company. He really wanted to be president of his own company, and that was what happened. MCG found venture capitalists who were willing to invest, and the result was the formation of a start-up company that was called TransTech (Translational Technologies) Pharma. TransTech Pharma used RAGE to develop several classes of receptor-blocking agents and carefully protect the intellectual property. They tested the compounds in animal models, and at this time, they are in the process of filing with regulatory agencies in preparation for a clinical trial. There are additional applications of the receptor blockers to other diseases, such as diabetes and Alzheimer's disease. There is also an extension of the technology developed by the company to other receptors. For many of the researchers, however, it is back to the laboratory.
In closing, Dr. Stern said that in 1983, he began a career as a physician-scientist with training in hematology. He had an ambitious vision that he really wanted to discover something that had a significant impact on health and disease. Because of the revolution in molecular biology and the wonderful skills of the researchers he collaborated with, he was able to do much better than he ever expected. They discovered the new protein, RAGE; they cloned a gene and produced genetically manipulated mice; and now, they are modeling drugs that may have real therapeutic impact. Although this involved concerns relevant to commercialization at many points, that really was not the motivation. The motivation is to be able to participate in the process that might produce an agent that could reduce the burden of disease. That is a privilege and a thrill, Dr. Stern said. Being at the cutting edge of medical innovation is the job of an academic medical center. That is where MCG must be. He asked whether the Regents had any questions.
On behalf of the Regent members of the MCG Health, Inc. board, Regent Leebern said that MCG is blessed to have Dr. Stern and the team that President Rahn has assembled. He thanked Dr. Stern for this excellent presentation.
Regent Hunt asked Dr. Stern about the progress in finding a cure for diabetes.
Dr. Stern responded that the cure for diabetes is complicated because the causes and complications of the disease are two different matters and there are two types of diabetes. Type 1 diabetes has an autoimmune ideology where lymphocytes from the body actually destroy the beta cells that produce insulin. In this case, there are clinical trials going on with OKT3 antibodies. There was an article about it in The New England Journal of Medicine published by a group of researchers he worked with at Columbia. They think that they are able to delay the onset of diabetes. However, in subsequent administrations of the antibody, one patient had too strong a suppression of his lymphocytes, so they suspended this trial for the moment. Nonetheless, there are approaches being tested that target immunology. Type 2 diabetes is a situation of insulin resistance. In other words, the insulin is present, but once it binds to the receptor, its ability to signal the cell to take up glucose is not working as well. In this case, there are multiple approaches being tested that have to do with signal transduction pathways. He recently co-chaired a symposium at the meeting of the American Heart Association where results were presented that metformin, an agent thought only to control blood sugar, actually can extend the period when people may have a slightly abnormal glucose tolerance test before diabetes actually occurs.
Next, Dr. Stern addressed the complications of diabetes, the key cause of morbidity. Diabetes starts as a disorder of glucose metabolism, but it ends up involving blindness, problems with blood vessels, and complications with infections. In this area, there are several new approaches. Dr. Stern said that he hopes one of the approaches will be RAGE blockers. RAGE receptors occur within the bodies of patients with diabetes. They are a long-term consequence of the accumulation of proteins that have high levels of sugar modification. Data were also presented at the AHA meeting that indicate that blocking inflammation by a variety of means to nuclear receptors may be an important way to try to control complications. Eli Lily has been very successful with certain beta blockers. Dr. Stern said that in the next few years, there should be some real advances in the treatment of diabetes. He said that he and President Rahn were hoping that with Regent Shelnut's help, MCG would be able to establish a diabetes center for further research.
Chancellor Meredith remarked that the team being put together at MCG is one of which the Board can be extremely proud. Medical research is an economic engine for the State of Georgia that is just beginning to take off.
Chair Harris thanked Dr. Stern for his presentation and praised MCG's and UGA's efforts to develop a collaborative cancer center. He remarked that this would be a tremendous step forward for the University System and the citizens of Georgia.
At 1:50 p.m., Chair Harris adjourned the Board into its regular Committee meetings.
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CALL TO ORDER
The Board of Regents of the University System of Georgia met again on Wednesday, November 20, 2002, in the Board Room, room 7007, 270 Washington St., S.W., seventh floor. The Chair of the Board, Regent Joe Frank Harris, called the meeting to order at 9:00 a.m. Present on Wednesday, in addition to Chair Harris, were Vice Chair James D. Yancey and Regents Hugh A. Carter, Jr., Connie Cater, William H. Cleveland, Michael J. Coles, Hilton H. Howell, Jr., George M. D. (John) Hunt III, Donald M. Leebern, Jr., Allene H. Magill, Elridge W. McMillan, Martin W. NeSmith, Wanda Yancey Rodwell, J. Timothy Shelnut, Glenn S. White, and Joel O. Wooten, Jr.
INVOCATION
The invocation was given on Wednesday, November 20 by Regent Wanda Yancey Rodwell.
ATTENDANCE REPORT
The attendance report was read on Wednesday, November 20, 2002, by Regent Hilton H. Howell, Jr., who announced that all Regents were present on that day.
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COMMITTEE ON FINANCE AND BUSINESS OPERATIONS
The Committee on Finance and Business Operations met on Tuesday, November 19, 2002, at approximately 1:55 p.m. in the Board Room. Committee members in attendance were Chair J. Timothy Shelnut, Vice Chair Glenn S. White, and Regents Connie Cater, Michael J. Coles, George M. D. (John) Hunt III, Donald M. Leebern, Jr., Martin W. NeSmith, Joel O. Wooten, Jr., and James D. Yancey. Chair Shelnut reported to the Board on Wednesday that the Committee had reviewed seven items, all of which required action. With motion properly made, seconded, and unanimously adopted, the Board approved and authorized the following:
Approval of Extension of Personnel Policy to Address Emergency Needs With Regard to the Recruitment and Retention of Information Technology Professionals
Approved: The Board approved a one-year extension of the personnel policy adopted in November 1998 to enhance the recruitment and retention of information technology professionals.
Background: In spring 1998, a task force on the recruitment and retention of information technology personnel issued a report describing many of the problems associated with hiring and retaining qualified information technology personnel. This report formed the basis for the Board of Regents' adoption of a policy in November 1998 that offered greater flexibility with respect to compensation of information technology staff. That policy was last renewed in November 2001 for an additional year.
A survey of the University System of Georgia institutions for fiscal year 2002 shows that the policy is used only in critical circumstances, only 10 to 12 times during the last year. The limited use of the policy is attributable in part to the significant downturn in the economy and the resulting budget cuts and slowdown in hiring. The decline of Internet-based companies has increased the supply of information technology personnel in some areas, such as Web services. However, a recent article in The Chronicle of Higher Education cautions that it might be shortsighted for an institution to deal with its long-term staffing strategy by hiring available staff at lower salaries with the hope of retaining them when there is a turnaround in the economy (David R. Hoyt, October 4, 2002). Even though competitive pressures have eased, the salary differential continues for experienced personnel in core areas such as UNIX administration, Oracle database administration, and network engineering, as well as in areas of increased demand, such as systems security.
The policy has been very effective in retaining key personnel and thereby avoiding the high costs of replacement and training, especially for University System institutions in smaller labor markets. The policy provides flexibility to the president of each institution when faced with a rapidly changing market.
Approval of Revisions to Section 704.015 of The Policy Manual
Approved: The Board approved the revisions to Section 704.015 of The Policy Manual, as presented below, effective November 20, 2002.
Background: Beginning last year, the University System Office began an effort to update the policies of the Board of Regents to eliminate outdated practices and practices which imposed unnecessary burdens upon institutions. In May 2002, the Board approved the adoption of a distance learning policy. The policy required approval by the Board for special tuition rates for distance education courses and programs. A committee was convened to further review the policy and consider implementation strategies. The Policy Manual revisions herein are designed to clarify and streamline current policy as presented below:
- Establishes that if an institution sets a tuition rate for distance learning that is consistent with the tuition rates as approved by the Board for all other students at the institution, no additional approval is required.
- Establishes that tuition rates for distance learning courses and programs that occur outside the range of approved tuition levels (in-state and out-of-state) for all other students shall require approval of the Board of Regents.
- Establishes guidelines for payment of technology fees by students in collaborative distance learning courses and programs and transient students in distance learning courses and programs.
704.015 TUITION FOR DISTANCE LEARNING COURSES AND PROGRAMS
Board approval is required for special tuition rates for distance education courses and programs should an institution seek to charge special rates.Institutions may charge special tuition rates for distance education courses and programs. If the rate is either less than the institution's in-state tuition rate or greater than its out-of-state rate, Board approval is required. Institutions shall report annually to the Vice Chancellor for Fiscal Affairs on all tuition rates charged for distance learning courses and programs. Notwithstanding other provisions in Sections 704, rates shall apply to all students regardless of residency statusand shall be no less than the standard in-state tuition rate approved for the offering institution. For the purposes of this policy, distance learning courses and programs shall be defined as those courses and programs in which 95% or more of class contact time is delivered by a distance technology.-
Approval of Revision to Section 704.042 of The Policy Manual
Approved: The Board approved the revisions to Section 704.042 of The Policy Manual, as presented below, effective November 20, 2002.
Background: Beginning last year, the University System Office began an effort to update the policies of the Board of Regents to eliminate outdated practices and practices which imposed unnecessary burdens upon institutions. In May 2002, the Board approved the adoption of a distance learning policy. The policy required approval by the Board for special tuition rates for distance education courses and programs. A committee was convened to further review the policy and consider implementation strategies. The Policy Manual revisions herein are designed to clarify and streamline current policy as presented below:
- Establishes guidelines for payment of technology fees by students in collaborative distance learning courses and programs and transient students in distance learning courses and programs.
704.042 Waiver of Mandatory Fees
An institution may waive mandatory fees, excluding technology fees, for:
- Students who reside or study at another institution.
- Students enrolled in practicum experiences (e.g., student teachers) or internships located at least 50 miles from the institution.
- Students enrolled in distance learning courses or programs who are not also enrolled in on-campus courses nor residing on campus. If a student is enrolled in courses from more than one institution during the same term, only the home institution will charge the approved technology fee to the student. Students who participate in distance education offerings as transient students will not be charged a technology fee by the transient institution. No separate technology fee shall be established for collaborative distance learning courses or programs.
- Students enrolled at off-campus centers, except that the institution shall be authorized to charge select fees to these students for special services subject to approval by the Board of Regents.
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Approval of Revisions to Section 705.01 of The Policy Manual
Approved: The Board approved the revisions to Section 705.01 of the Policy Manual, as presented below, effective November 20, 2002.
Background: In February 1996, the Board of Regents adopted a formal policy that restricts the president of a University System of Georgia institution and any other employee who participates in the selection of the institution's depository from serving on governing boards of banks or other financial institutions. This action was taken in response to concerns that to serve on the board of one enterprise would give the appearance of favoring that enterprise even though a direct business relationship may not exist. The policy, however, was never intended to preclude a president from serving on the board of a bank that was not competing to provide the institution's banking services. The Policy Manual revisions herein are designed to clarify current policy as presented below:
- Establishes that the president of an institution may serve on the board of a banking or financial institution under specific circumstances. It continues the current policy that a president may not serve on the board of a bank or financial institution that either has or intends to have a commercial relationship with the institution.
- Establishes that any banking or financial institution that has on its board a president of any institution of the University System of Georgia is prohibited from soliciting or competing for any business from that institution for a period of two years after the termination of the president as a member of the board.
705.01 BANKING
All depositories, where funds of the Board of Regents of the University System are held in time deposits, shall either give a depository bond in some acceptable security company qualified to do business in Georgia, or, in lieu thereof, may deposit with some other depository satisfactory to the Treasurer of the Board of Regents, securities of the following classes, the current market value of which shall be equal to or in excess of the amount of the time deposits:
- Direct obligations of the United States Government;
- Obligations unconditionally guaranteed by the United States Government;
- Direct obligations of the State of Georgia;
- Direct obligations of any political subdivision of the State of Georgia;
- Georgia municipal, county, or State of Georgia Authority Bonds acceptable to the Treasurer of the Board of Regents (BR Minutes, 1970-71, p. 691).
The president of each institution of the University System shall determine the bank or banks where funds are deposited through a best value competitive contract bid process to be undertaken every three years. The president shall inform the Vice Chancellor for Fiscal Affairs and Treasurer of the Board of Regents of the bank or banks where funds are deposited. It shall be the duty of the Treasurer of the Board to handle all details relative to the bank or banks furnishing the required depository protection (BR Minutes, 1949-50, p. 251; February 1996).
The Vice Chancellor for Fiscal Affairs and Treasurer of the Board shall appoint a person or persons at each of the institutions of the University System with authority to sign checks drawn on banks where funds of the respective institutions are deposited. Persons so appointed shall be authorized to sign any documents that may be required by the banks concerned (BR Minutes, 1952-53, p. 365).
The
president andchief business officer of each institution of the University System of Georgia and any other officer or employee who participates in the selection of the institution's depository (bank) is prohibited from serving on the governing boards of banks and other financial institutions if such banks or other financial institutions have or seek a commercial relationship with that institution (BR Minutes; 1996). A president of an institution may serve on the governing board of a bank or financial institution that does not have a commercial relationship with the institution. However, such a bank or financial institution will not be considered by the institution for establishment of a commercial relationship with that institution of the University System of Georgia for not less than two years after the termination of the president as a member of the board. Approval of the Revisions to Section 803.15 of The Policy Manual
Approved: The Board approved the revisions to Section 803.15 of The Policy Manual, as presented below, effective November 20, 2002.
Background: Section 803 of The Policy Manual addresses the vacation leave policies for faculty members of the University System of Georgia. All benefits-eligible employees of the University System of Georgia are entitled to accrue vacation leave.
The term vacation leave and the term annual leave have been used interchangeably in the operational application of this employee benefit. The current policy statement regarding the accrual of vacation leave for benefits-eligible employees may be found in the Board of Regents Business Procedures Manual ("BPM"), Volume 3A Revised, on page 26. The current policy statement regarding the transfer of accrued vacation leave between University System institutions for benefits-eligible employees with no break in service may be found in the BPM on page 9.
Section 803 of The Policy Manual is titled Faculty Policies, Additional. Section 802 of The Policy Manual is entitled General Policies for All Personnel. If approved by the Board, the vacation leave policy will be reassigned from Policy Section 803.15 to Policy Section 802.0801. Subsequent policies will be renumbered accordingly. Please be informed that all other categories of leave policies for University System of Georgia employees are found within Section 802.
Current Policy
Section 803.15 VACATIONFaculty members employed on a twelve (12) months or fiscal year basis shall be entitled to vacation earned at the rate of one and three fourths (1 3/4th) working days per month. All working days during the fiscal year shall be counted, absences during academic calendar breaks shall be recorded as vacation, and all vacation days shall be recorded on institutional leave records.Earned vacation may be accrued up to a maximum of forty five (45) working days, and employees shall be compensated for all accrued vacation time up to, but not exceeding, forty five (45) days upon termination of service from the University System of Georgia. The compensation shall be based on institutional records. A terminating employee shall not accrue vacation after the last working day of his/her employment. Upon a move between University System institutions, with no break in service, an employee must transfer accrued vacation leave of between one (1) and twenty (20) days. For employees with accrued vacation leave of greater than twenty (20) days, the employee may elect one of the following options:Transfer of the total accrued vacation balance, not to exceed forty-five (45) days.Payment by the institution from which the employee is moving of accrued vacation leave in excess of twenty (20) days. The total accrued vacation leave for which the employee may be paid shall not exceed twenty-five (25) days.
Vacation shall be taken at times mutually acceptable to the employee and his/her supervisor.Faculty members employed on an academic year (approximately 9 to 10 months) basis do not earn vacation time.Faculty members changing from a fiscal year contract to an academic year contract shall be paid their accrued vacation time subject to the forty-five (45) day maximum payment restriction upon termination of the fiscal year contract (BR Minutes, 1991-92, pp. 354-355).Revised Policy
Section 802.0801 VACATION/ANNUAL LEAVE
(A) Regular Employee
A regular employee, as defined in Business Procedures Manual ("BPM"), Volume 3A Revised, who works one-half time or more shall earn paid vacation/annual leave. A full-time regular employee shall be entitled to vacation/annual leave earned at the rate of:
- One and one-fourth working days per month (10 hours) for each of the first five years of continuous employment;
- One and one-half working days per month (12 hours) for each of the next five years of continuous employment; and
- One and three-fourths working days per month (14
hours) for each year after the completion of ten years of continuous employment.
The accrual rate of vacation/annual leave for an hourly employee will be based upon his/her standard work commitment. The use of approved vacation/annual leave shall be recorded on institutional leave records.
A regular employee who works one-half time or more but less that full-time shall accrue vacation/annual leave prorated on the basis of full-time employment. An employee who is employed less than one-half time shall not be eligible to accrue vacation/annual leave.
(B) Temporary Employee
A temporary employee, as defined in Business Procedures Manual (BPM), Volume 3A Revised, is not eligible to accrue vacation/annual leave.
(C) Faculty and Administrative Officers
The Policy Manual defines a member of the faculty and an administrative officer in Sections 302.01, 302.02, and 302.03.
A full-time faculty member employed on a 12-month or fiscal year basis shall be entitled to vacation/annual leave earned at the rate of one and three-fourths working days (14 hours) per month. All working days during the fiscal year shall be counted; absences during academic calendar breaks shall be recorded as vacation; and all vacation days shall be recorded on institutional leave records.
A full-time administrative officer employed on a 12-month or fiscal year basis shall be entitled to vacation/annual leave earned at the rate of one and three-fourths working days (14 hours) per month. The use of approved vacation/annual leave shall be recorded on institutional leave records.
The accrual rate of vacation/annual leave for a faculty member or for an administrative officer will be based upon his/her contractual work commitment.
A faculty member who changes from a fiscal year contract to an academic year contract shall be paid his/her unused, accrued vacation/annual leave subject to the 45-day (360-hour) maximum payment restriction upon termination of the fiscal year contract.
A faculty member employed on an academic year (9- to 10-month) basis does not earn vacation/annual leave. An academic year contracted faculty member who teaches during Maymester and/or summer semester will not be eligible to accrue vacation/annual leave for such service.
Vacation/annual leave shall be accrued based on the initial employment date of an employee. A new hire must be employed on or before the fifteenth of a month to qualify for accrual of vacation/annual leave for that month.
Vacation/annual leave shall be taken at times mutually acceptable to the employee and his/her supervisor.
On December 31 of each calendar year, each employee's leave record shall be adjusted to reflect no more than 45 days (360 hours) of accrued vacation/annual leave.
All unused, accrued vacation/annual leave, not to exceed 45 days (360 hours), shall be paid to an employee upon his/her termination from employment. An employee who terminates on or after the fifteenth of a month shall accrue vacation/annual leave for that month.
Upon a move between University System institutions with no break in service, an employee must transfer all accrued vacation/annual leave up to 20 days (160 hours). For employees with accrued vacation/annual leave of greater than 20 days (160 hours), an employee may elect one of the following options:
- Transfer of the total accrued vacation balance, not to exceed 45 days (360 hours); or
- Payment by the institution from which the employee is moving of accrued vacation leave in excess of 20 days (160 hours). The total accrued vacation leave for which the employee may be paid shall not exceed 25 days (200 hours).
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Acceptance of Gifts for Georgia Southern University
Approved: The Board accepted on behalf of Georgia Southern University ("GSOU") gifts-in-kind from the following corporation:
| Company | Value | Items | Department |
|---|---|---|---|
| NCR Corporation | $2.7 Million | Software Assets Intellectual Property Equipment Training |
School of Information Technology |
Background: GSOU will receive licensing fees in return for software assets, intellectual property rights, equipment, and training to enhance and develop software applications the NCR Corporation could resell. The potential future licensing fees are expected to generate revenue that GSOU can invest in future expansion and research and development. Board policy requires that any gift to a University System of Georgia institution with an initial value greater than $100,000 be accepted by the Board of Regents. GSOU has advised that there are no material future costs associated with the acceptance of these gifts.
Naming of The Parker H. Petit Biotechnology Building, Georgia Institute of Technology
Approved: The Board approved the naming of the bioengineering and bioscience building at the Georgia Institute of Technology ("GIT") "The Parker H. Petit Biotechnology Building."
Understandings: Mr. "Pete" Petit received both his bachelor's degree in Mechanical Engineering and his master's degree in Engineering Mechanics from GIT.
Mr. Petit was the founder of Healthdyne and served as Chairman of its board of directors and Chief Executive Officer from 1970 to 1996.
Mr. Petit was elected into the GIT Hall of Fame in 1994.
Mr. Petit's most recent in a series of gifts will provide funding for the final construction phase of the U. A. Whitaker Building and for use in the design and construction of projects in the biomedical, environmental and molecular technology building.
Previous gifts include $5 million to endow the Petit Institute for Bioengineering and Bioscience and a gift of $1 million in 1985 to establish the Distinguished Professional Chair for Engineering in Medicine.
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Naming of Rankin Smith, Sr. Student-Athlete Academic Center, University of Georgia
Approved: The Board approved the naming of the student athlete academic center at the University of Georgia ("UGA"), the "Rankin M. Smith, Sr. Student-Athlete Academic Center."
Understandings: Rankin M. Smith, Sr. attended UGA where he was a member of Chi Phi Fraternity. In the 1940s, he joined the Life of Georgia Company, and in 1970, he was named President and Chief Executive Officer. From 1965 until his death in 1997, Mr. Smith served as owner and chair of the Atlanta Falcons Football Team.
Mr. Smith was a loyal alumnus and supporter of UGA. He served as a member of the UGA Foundation Board of Trustees and as a trustee for the Georgia Student Educational Fund.
The family of Mr. Smith has given $3.5 million to the Athletic Association to honor his memory.
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Naming of Reeves Fieldhouse, Georgia State University
Approved: The Board approved the naming of the baseball facility at Georgia State University ("GSU") the "Reeves Fieldhouse" in honor of William and Susan Reeves.
Understandings: Mr. Reeves, a 1959 graduate of GSU, has played a critical role in elevating the stature of GSU's athletic programs. He has been a member of the GSU Athletic Association Board of Trustees for more than a decade and has served as its chairman since 1998.
Mr. Reeves has been awarded the GSU Alumni Association Distinguished Service Award, the GSU Booster of the Year Award, and the GSU Athletic Department Commitment Award.
Mr. and Mrs. Reeves have fully funded a baseball facility at Panthersville, the first ever in GSU history.
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Naming of Ray Charles Fine Arts Building, Albany State University
Approved: The Board approved the naming of the fine arts academic building at Albany State University ("ALSU") the "Ray Charles Fine Arts Building."
Understandings: Ray Charles (Ray Charles Robinson) was born in Albany, Georgia, and was educated at St. Augustine's, the Florida state school for the deaf and blind. There he developed his great gift of music.
In 1979, Ray Charles' classic rendition of "Georgia on My Mind" was approved as the official song of the State of Georgia.
ALSU awarded him an honorary degree when he was the commencement speaker in May 2002.
Mr. Charles has given $3 million to ALSU.
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Naming of Dunlap/Mathis Building, Gainesville College
Approved: The Board approved the naming of the completely renovated Academic I building the "Dunlap/Mathis Building" at Gainesville College ("GVC").
Revised: This item was corrected prior to the Committee meeting.
Understandings: James Dunlap served as Chair of the Board of Regents during the 1960s when the Board approved the establishment of Gainesville Junior College. He has generously supported the Gainesville College Foundation, Inc. through the years, his most generous gift being $100,000 toward GVC's Eminent Scholar in History. He has also named GVC in his will.
James Mathis was on the original task force that led to the establishment of GVC. He was the leader of GVC's campaign to raise money for the Eminent Scholar in History and provided the lead gift of $100,000. He and his wife have given generous financial support to the art program, have named GVC in their will, and have donated valuable artwork to the college.
Both men have been named as honorary life trustees of GVC.
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Naming of James M. Dye Student Services Building, Waycross College
Approved: The Board approved the naming of the student services building at Waycross College the "James M. Dye Student Services Building."
Understandings: President Emeritus James M. Dye was the first president of then Waycross Junior College, which opened for classes in September 1976.
Dr. Dye received both his master's degree and his doctor of education degree from the University of Georgia.
Dr. Dye retired as President in 1995. He and his family still reside in Waycross.
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Naming of Christenberry Fieldhouse, Augusta State University
Approved: The Board approved the naming of the physical education-athletic complex at Augusta State University ("AUSU") the "Christenberry Fieldhouse."
Understandings: President Emeritus George Christenberry served as President of AUSU from 1970 to 1986.
Dr. Christenberry is a native of Macon. Before becoming President of then Augusta College, he served in the University System at then Georgia College in Milledgeville as Professor and Chair of the Biology Department. In 1965, he was named Dean of Georgia College.
Dr. Christenberry lives in Augusta, where he is active in the life of the city.
Naming of Waddell Barnes Botanical Gardens, Macon State College
Approved: The Board approved the naming of Macon State College ("MSC") botanical gardens the "Waddell Barnes Botanical Gardens."
Understandings: Dr. Waddell Barnes has served as Chairman of the Macon State College Foundation, Inc. (the "Foundation") since 1998. He was instrumental in the reorganization of MSC's development operations and has helped position the Foundation for the college's first comprehensive fundraising campaign. Early in his association with MSC, he initiated the concept of "A College in a Garden" and began to make personal contributions to the college's horticultural collection. He organized a group of master gardeners and other volunteers from Middle Georgia who invest their time, energy, and resources in the grounds of the college. Dr. Barnes and his colleagues are building a series of 16 specialty gardens on campus that constitute the Macon State College botanical gardens.
Dr. Barnes is the father of this enterprise in all respects. A significant endowment is being established in his name that will be used to support the further enhancement and maintenance of the botanical gardens at MSC and to develop an educational program for the benefit of the public.
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Authorization of Project, "Metal Organic Chemical Vapor Deposition Laboratory," Bunger-Henry Building, Georgia Institute of Technology
Approved: The Board authorized Project No. BR-30-0303, "Metal Organic Chemical Vapor Deposition (‘MOCVD') Laboratory" with a total project budget of $5 million funded by Georgia Institute of Technology ("GIT") and Georgia Research Alliance funds.
Understandings: This project provides significant remodeling of approximately 5,700 gross square feet into new laboratory and office space on the second floor of the Bunger-Henry Building on the GIT campus. The chemical and materials research activities currently occurring within this space will be relocated to the recently completed Environmental Sciences and Technology Building.
The MOCVD laboratory space will be used by the research faculty of the School of Electrical and Computer Engineering to provide a highly sophisticated laboratory capable of supporting research in the metal organic chemical vapor deposition field and the development of high-quality semiconductor thin films and devices. The laboratory will house a modular cleanroom cell designed to contain an electron stepper unit, three MOCVD system tools, and associated equipment.
The construction cost is estimated at $3,655,000.
The University System Office staff and GIT will proceed with the selection of appropriate professional consultants.
Renovations to Winburn Hall, Georgia Southern University
Approved: The Board authorized project "Winburn Hall - HVAC, Electrical, Data and Cable Television Renovations" Georgia Southern University ("GSOU") with a total project budget of $1,325,000 using auxiliary services funds.
Understandings: Winburn Hall is a 49,184-gross-square-foot residence hall constructed in 1967.
This project will provide renovation and upgrades to the HVAC system and will provide new cable television, new data, and additional electrical outlets in each student room.
The construction cost is estimated at $1,164,000.
Renovations to Winburn Hall are consistent with GSOU's Comprehensive Plan for Student Housing.
The University System Office staff and GSOU will proceed with the selection of appropriate professional consultants.
Easement for High-Speed Communication Connection, East Georgia College
Approved: The Board declared approximately 0.037 acre of real property on the campus of East Georgia College ("EGC") to be no longer advantageously useful to EGC or the University System of Georgia but only for the purpose of allowing this land to be used under the terms of a nonexclusive easement by BellSouth Telecommunications, Inc. for installation of a high-speed communication connection.
The Board authorized the execution of a nonexclusive easement with BellSouth Telecommuni-cations, Inc. for the above-referenced tract of land.
The terms of this nonexclusive easement are subject to review and legal approval by the Office of the Attorney General.
Understandings: In February 2001, the Board accepted a gift of 19.795 acres of real property from Mrs. Luck F. Gambrell. This easement is on this property and is for the purpose of installing communications connectivity to serve the Emanuel County Technology Park and provide service to EGC's Georgia Rural Economic Development and Technology Center ("GREDTC") facility. The GREDTC was approved by the Board in September 2002 and is currently in the programming and design phase.
Consideration for granting this easement is the benefit of EGC having access to this communications connectivity.
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Rental Agreement, 1905 Barnett Shoals Road, Athens, Georgia, Medical College of Georgia
Approved: The Board authorized the execution of a rental agreement between Janet M. Kellett, Landlord, and Board of Regents, Tenant, covering approximately 18,368 square feet of classroom and office space located at 1905 Barnett Shoals Road, Athens, Georgia, known as Green Acres Shopping Center, for the period July 1, 2002, through June 30, 2003, at a monthly rent of $14,036.21 ($168,434.52 per year/$9.17 per square foot per year) with options to renew on a year-to-year basis for five consecutive one-year periods with rent increasing no more than 4% per year, for use of the Medical College of Georgia ("MCG").
Regent White stated that the escalation of rent seemed high and suggested that the staff try to negotiate a better rate in the future. The Vice Chancellor for Facilities, Linda M. Daniels, responded that the escalation quoted in the agenda was a cap and that the actual escalation would be based on the Consumer Price Index.
The terms of the above-referenced rental agreement are subject to review and legal approval of the Office of the Attorney General.
Understandings: MCG has occupied this space since July 1991. The last option period under the rental agreement has been exercised, and a renewal of the agreement is needed. This agreement adds 1,168 square feet to the space rented to meet increased program needs.
The School of Nursing utilizes this space for their School of Nursing at Athens ("SONAT") program. Its primary function is to provide classroom and library facilities for the nursing program operated by MCG in Athens
Operating costs for this rental agreement are included in the rent.
Rent and operating expenses will be paid from MCG general institution funds.
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Subrental Agreement, State Data Research Center, 101 Marietta Street, Atlanta, Georgia Institute of Technology
This item was withdrawn prior to the Committee meeting.
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Rent Agreement, One Park Place, Atlanta, Georgia State University
Approved: The Board authorized the execution of a rental agreement between Georgia State University Building Foundation, Inc., Landlord, and the Board of Regents, Tenant, covering approximately 135,603 square feet of space located at One Park Place, Atlanta, Georgia, for the period January 1, 2003, through June 30, 2003, at a monthly rent of $135,603 ($1,627,236 per year/$12 per square foot per year) with options to renew on a year-to-year basis for nine consecutive one-year periods with rent increasing up to 5% per year for the use of Georgia State University ("GSU").
The terms of this rental agreement are subject to review and legal approval of the Office of the Attorney General.
The Committee noted that the escalation of rent seemed high and suggested that the staff try to negotiate a better rate in the future. The Vice Chancellor for Facilities, Linda M. Daniels, responded that the escalation quoted in the agenda was a cap and that the actual escalation would be based on the Consumer Price Index.
Understandings: GSU has occupied space in this building since 1991. The last option period under the rental agreement has been exercised, and a renewal of the agreement is needed.
No other suitable office space has been determined to be available on campus or in the University System within the area.
All operating expenses, including taxes, insurance, utilities, maintenance, repairs, janitorial and trash removal services, and pest control, are included in the rent.
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Amendment to Rental Agreement, Rialto Center, Atlanta, Georgia State University
Approved: The Board authorized the execution of an amendment to the rental agreement between Georgia State University Foundation, Inc., Landlord, and the Board of Regents, Tenant, covering 116,198 square feet of space for the Rialto Complex for the period January 1, 2003, through June 30, 2003, at a monthly rent of $66,667 ($800,004 per year/$6.88 per square foot per year) with options to renew on a year-to-year basis for three additional consecutive one-year periods commencing July 1, 2005, with rent increasing up to 5% per year for use of Georgia State University ("GSU").
The terms of this amendment to the rental agreement are subject to review and legal approval of the Office of the Attorney General.
The Committee noted that the escalation of rent seemed high and suggested that the staff try to negotiate a better rate in the future. The Vice Chancellor for Facilities, Linda M. Daniels, responded that the escalation quoted in the agenda was a cap and that the actual escalation would be based on the Consumer Price Index.
Understandings: GSU has occupied these facilities since 1995. This amendment will provide for adequate reserves for capital replacements to be maintained.
All operating expenses, including taxes, insurance, utilities, maintenance and repairs, janitorial and trash removal, and pest control, are included in the rent.
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Rental Agreement, 135 Edgewood Avenue, Atlanta, Georgia State University
Approved: The Board authorized the execution of a rental agreement between University Lofts, LLC, (the "LLC"), Landlord, and the Board of Regents, Tenant, covering approximately 21,416 square feet of space located at 135 Edgewood Avenue, Atlanta, Georgia, for the period November 20, 2002, through November 19, 2003, at a monthly rent of $31,250 ($375,000 per year/$17.51 per square foot per year), with option to renew for one year at the same rent for use of Georgia State University.
The terms of the above-referenced rental agreement are subject to review and legal approval of the Office of the Attorney General.
Understandings: This agreement will provide temporary space for faculty offices, which will allow for modifications of existing space for expanding departments and relocation of departments.
No other suitable office space has been determined to be available on campus or in the University System within the area for this purpose.
All operating expenses, including taxes, insurance, utilities, maintenance, repairs, janitorial and trash removal services, and pest control, are included in the rent.
Rent Agreement, 34 Peachtree Street, Atlanta, Georgia State University
Approved: The Board authorized the execution of a rental agreement between SV Atlanta Peachtree Limited Partnership, Landlord, and the Board of Regents, Tenant, covering approximately 22,084 square feet of space located at 34 Peachtree Street, Atlanta, Georgia, for the period December 1, 2002, through November 30, 2003, at a monthly rent of $34,733 ($416,805 per year/$18.87 per square foot per year) with options to renew on a year-to-year basis for five consecutive one-year periods with rent increasing up to 4% for the use of Georgia State University.
The terms of this rental agreement are subject to review and legal approval of the Office of the Attorney General.
Understandings: This rental agreement will provide staff office and support space to accommodate the Computer Science Department and Applied Linguistics Department.
If this rental agreement is terminated prior to the fifth renewal term, then a premature termination payment will be due to the landlord. This payment would be $425,039 during the initial term, decreasing each year to $64,682.47 during the fourth renewal term.
No other suitable office space has been determined to be available on campus or in the University System within the area.
All operating expenses, including taxes, insurance, utilities, maintenance, repairs, janitorial and trash removal services, and pest control, are included in the rent.
Parking Facility Lease and Rental Agreement for Klaus Advanced Computing Building Parking Premises, Georgia Institute of Technology
Approved: The Board authorized the execution of a premises lease between Board of Regents, Lessor, and Georgia Tech Facilities, Inc., Lessee, covering approximately 205,000 square feet of parking structure space to be located in the Klaus Advanced Computing Building, Georgia Institute of Technology ("GIT"), Atlanta, Georgia, commencing on or about June 1, 2005, and for a period of up to 20 years plus 1 month for an advanced rental payment of $9 million around February or March 2003.
The Board also authorized the execution of a rental agreement between Georgia Tech Facilities, Inc., Landlord, and the Board of Regents, Tenant, for approximately 205,000 square feet for the period commencing on or about June 1, 2005, and ending on or about the following June 30, 2005, at a rent of $1,000 with options to renew on a year-to-year basis at a rent of $70,833.33 per month ($850,000 per year/$4.15 per square foot per year) for up to 20 consecutive one-year periods at the same rent.
The terms of these agreements are subject to review and legal approval of the Office of the Attorney General.
Understandings: GIT briefed the Committee on Real Estate and Facilities at its April 16, 2002, meeting concerning the plan to obtain financing from a third party for the parking deck component of the Klaus Advanced Computing Building. GIT anticipated that the third party would require a Board of Regents lease for parking premises and, in turn, would provide the necessary $9 million project funds to Georgia State Financing and Investment Commission to construct the Board of Regents owned building. The third party would lease back the premises to the Board of Regents/GIT on an annual basis for a designated term of years. The Georgia Tech Parking System would operate the parking deck and provide the funds for the lease payments from parking system revenues. This approach has been discussed with the Office of the Attorney General.
The third party will be responsible for obtaining the necessary financing for the advance rental payment. The lease would include a condition that upon termination or expiration of the lease, the lease shall terminate immediately and the premises shall be surrendered to the Board without further action or conveyance and without liability to lease to any other third party. The lessee will be required to return the premises free of any lien or encumbrance. The lease will also contain a provision that allows the third party to operate the parking facility in the event the Board of Regents/GIT defaults under the annual lease or does not extend the annual lease throughout the entire term of the renewal periods.
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Ground Lease and Rental Agreement for Graduate and Family Student Housing and Parking, Georgia Institute of Technology
Approved: The Board declared approximately 8 acres of land on the campus of Georgia Institute of Technology ("GIT"), Atlanta, Georgia, no longer advantageously useful to GIT or other units of the University System of Georgia but only to the extent and for the purpose of allowing this tract of land to be leased to Georgia Tech Facilities, Inc. ("GTFAC") for the purpose of constructing and owning a housing facility of up to 400 units of graduate and family housing, including childcare and parking accommodations for up to 1,000 cars.
The Board authorized the execution of a ground lease between the Board of Regents, Lessor, and GTFAC, Lessee, for approximately 8 acres of land on the campus of GIT for a period of 25 years with an additional construction period of not more than 2 years for the purpose of constructing and owning a housing facility of up to 400 units of graduate and family housing, including childcare and a parking accommodations for up to 1,000 cars.
The Board also authorized the execution of a rental agreement between GTFAC, Landlord, and the Board of Regents, Tenant, for a housing facility of up to 400 units of graduate and family housing, including childcare and parking accommodations for up to 1,000 cars, for the period commencing within 5 days after GTFAC obtains a certificate of occupancy for the improvements and ending the following June 30 for an amount of $1,000 with options to renew on a year-to-year basis for up to 25 consecutive one-year periods at a monthly rent not to exceed $339,583.33 ($4,075,000 per year).
The terms of these agreements are subject to review and legal approval of the Office of the Attorney General.
The Board also declared the Healy Apartment Building (Building No. 112) and the Callaway Apartments (Building No. 70) at GIT to be no longer advantageously useful to GIT or other units of the University System of Georgia and authorize the demolition and removal of these buildings.
The Board requested that the Governor issue an Executive Order authorizing the demolition and removal of the Healy and Callaway apartment buildings from the campus of GIT.
The demolition of these buildings is subject to satisfactory completion of environmental review prior to issuance of an Executive Order.
Revised: This item was revised prior to the Committee meeting to adjust the term of the ground lease and the rent amount.
Understandings: In October 1997, the Board passed a new student housing policy that requires the preparation of a comprehensive plan for student housing together with a financial plan to support housing program objectives. GIT has developed a comprehensive plan that is consistent with the policy. GIT presented a comprehensive student housing plan to the Committee on Real Estate and Facilities at its October 2002 meeting. The GIT Housing Plan includes a multi-year phased program for the renovation and remodel of existing housing along with the construction of new housing for married and family graduate students and single graduate students. This item is the first phase in the GIT new construction plan.
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Acquisition of Property, 670 North Indian Creek Drive, Clarkston, Georgia Perimeter College
Approved: The Board authorized the purchase of approximately 1.38 acres of real property located at 670 North Indian Creek Drive, Clarkston, Georgia, at a purchase price of $225,000 from Samuel Velazquez for the use and benefit of Georgia Perimeter College ("GPC").
The legal details involved with the acquisition of this property will be handled by the Office of the Attorney General.
Understandings: The property includes a 1,764-square-foot, single-story wood frame residence, which is currently used as a church.
Three independent appraisals of the property are as follows:
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Acceptance of Gift of Land and Purchase of Building, Georgia Tech Regional Engineering Program, Savannah, Georgia Institute of Technology
Approved: The Board accepted a gift of approximately 46.647 acres of real property, less the footprint of a building to be constructed by or for the Savannah Economic Development Authority ("SEDA"), at the Technology Engineering Center, Crossroads Business Park, Savannah, Georgia, from SEDA for use by the Georgia Tech Regional Engineering Program ("GTREP"), Georgia Institute of Technology's Advanced Technology Development Center, and Yamacraw.
The Board authorized the execution of a nonexclusive easement for approximately 3.91 acres of the above real property to grant SEDA an easement for reasonable vehicular and pedestrian access to and from SEDA land to Technology Circle.
The Board will purchase from SEDA an approximately 17,000-square-foot building to be constructed by or for SEDA and the real property contained in the footprint of the building for an amount not to exceed $5 million.
The terms and conditions of this gift of real property, purchase of a building, and nonexclusive easement are subject to review and legal approval of the Office of the Attorney General.
Understandings: In January 2002, the Board authorized a memorandum of understanding ("MOU") with SEDA for the acquisition of a building for GTREP. The MOU provided that at such time as construction of the first building is complete the Board of Regents would be requested to accept from SEDA title to approximately 47 acres and purchase the first building.
Design of the first building is complete. SEDA is ready to enter into agreements to cause the first building to be constructed. To enable the construction term financing to be obtained SEDA must have this purchase commitment from the Board.
Construction will commence immediately, with the first building anticipated to be completed by July 2003 for the use of GTREP, Georgia Institute of Technology's Advanced Technology Development Center, and Yamacraw.
Executive Session, Property Acquisition, Georgia Institute of Technology
At approximately 2:20 p.m. on Tuesday, November 19, 2002, Chair Hunt called for an Executive Session for the purpose of discussing the future acquisition of property. With motion properly made and variously seconded, the Regents who were present voted unanimously to go into Executive Session. Those Regents were as follows: Chair Hunt, Vice Chair Martin W. NeSmith, and Regents Connie Cater, Michael J. Coles, Donald M. Leebern, Jr., J. Timothy Shelnut, Glenn S. White, Joel O. Wooten, and James D. Yancey. Also in attendance during the Executive Session were Chancellor Thomas C. Meredith; the Senior Vice Chancellor for External Activities and Facilities, Thomas E. Daniel; the Vice Chancellor for Facilities, Linda M. Daniels; the Assistant Vice Chancellor for Legal Affairs (Contracts), Robyn A. Crittendon; the Assistant Vice Chancellor for Facilities (Real Property and Administration), Peter J. Hickey; the Senior Vice President of Administration and Finance at the Georgia Institute of Technology ("GIT"), Robert K. Thompson; the Executive Director of Real Estate Development at GIT, Scott Levitan; and Assistant Attorney General Denise Whiting-Pack. In accordance with H.B. 278, Section 3 (amending O.C.G.A. § 50 14 4), an affidavit regarding this Executive Session is on file with the Chancellor's Office.
At approximately 3:10 p.m., Chair Hunt reconvened the Committee meeting in its regular session and announced that no actions were taken in Executive Session. Chair Hunt then called for a motion that the Committee authorize the acquisition of property at the Georgia Institute Technology. With motion properly made, variously seconded, and unanimously adopted, the Committee approved this motion.
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Information Item: Master Plan, Gordon College
This item was withdrawn prior to the Committee meeting. Information Item: Student Housing, Columbus State University
President Frank D. Brown presented the Columbus State University ("CSU") housing plan to the Board of Regents. All current housing at CSU was provided by Foundation Properties, Inc., a foundation created to serve the student housing needs of CSU. Currently, Foundation Properties, Inc. leases to CSU 595 beds of student housing. The availability of quality student housing is vital for CSU to attract students to achieve enrollment projections, which are projected to be 7,500 students by 2007. Harper Partners Architects assisted with the development of the student housing plan, in which it is projected that 300 additional student beds will be required to meet current student needs and future growth.
President Brown proposed that these additional student housing beds be provided by ground leasing campus property identified in the campus master plan for housing to Foundation Properties, Inc. This will be presented to the Board for consideration at a future meeting.
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Information Item: Valdosta Stadium, Valdosta State University
Valdosta State University ("VSU") does not have its own football stadium. The Valdosta City School Board's ("VCSB") stadium is leased at a cost of $1,550 per game. This stadium is in need of repair and renovation and is located on a block of land that is contiguous to VSU's Student Union. Historically, VSU has attempted to purchase the entire block of land (9.9 acres) and related buildings (bus parking and maintenance, storage, special education, VCSB offices, and auxiliary offices). The VCSB's estimated cost of the land and buildings is $14.7 million. VSU would need to demolish the old stadium and buildings in order to use the land for much needed expansion for commuter parking. This option is cost prohibitive and is not considered to be viable.
A second option is to jointly build a new stadium. The projected cost is $9 million: $4.5 from VSU, and $4.5 from the VCSB. The new stadium will require 5.4 acres and demolition of all existing buildings.
VSU is currently negotiating with the VCSB to acquire the remaining 5.4 acres with the goal of transforming the land into a much needed parking facility, especially for commuter students. VSU experienced a 7% enrollment growth this fall semester.
Discussions continue to be productive, and no agreements have been formulated to date; however, there is strong support from within the community to assist VSU and VCSB in finding equitable solutions. VSU continues to be optimistic that the partnership is the most cost-effective plan. Funding for the project would come from external sources.
A third option directs the VCSB to renovate the existing stadium and retain the entire block. In essence, one of the most important pieces of land in Valdosta will be lost for VSU's utilization.
VSU's position has been to reject options one and three and continue to negotiate a plan to build the joint stadium. In this scenario, a "stadium authority" would operate the new stadium.
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At the end of the Committee meeting, Regent Leebern asked the Vice Chancellor for Facilities, Linda M. Daniels, for an update on noise disturbances experienced by University of Georgia ("UGA") students due to construction at Sanford Stadium. Ms. Daniels reported that the construction would be suspended during final exams and that students were being given some accommodations for their inconvenience. After some discussion, the Committee requested that the Chancellor and his staff look into this matter in relation to Board of Regents policies and report back at the January 2003 Committee meeting. Chancellor Meredith responded that they would.
Establishment of the Master of Animal and Dairy Science, University of Georgia
Approved: The Board approved the request of President Michael F. Adams that the University of Georgia ("UGA") be authorized to establish the Master of Animal and Dairy Science, effective November 20, 2002.
Abstract: The Master of Animal and Dairy Science was developed as a result of student and extension personnel needs for a more in-depth educational experience that is merged with advanced training in modern animal agriculture and dairy science. The program is focused, in part, on the development of new technologies aimed at improving the productivity and efficiency of animals used for meat, milk, eggs, and fiber.
Need: The requirements for obtaining jobs in modern agriculture and for advancement within existing employment situations have increased in recent years. The Master of Animal and Dairy Science is a broad-based, terminal master's degree that can be obtained prior to employment outside of academia. Unlike research-based master's degrees with a thesis requirement, the Master of Animal and Dairy Science was developed to enhance professional advancement for those currently employed in agricultural industry positions. Several organizations have indicated an interest in hiring graduates of the program, such as the Franklin County cooperative extension service and the Georgia Cattlemen's Association.
Objectives: Students completing the program will be expected to apply scientific principles to the evolving technologies used in animal and dairy production, use modern electronic communications and technology, and critically understand and evaluate research results and apply information to industry situations.
Curriculum: The program will consist of a minimum of 30 semester hours of course work with an additional 3 semester hours of a special problems course in Animal and Dairy Science. The capstone special problems course will be designed to expose students to the application of technological and research-based information to solve problems in their specific area of interest. Such a course may be offered in conjunction with an internship with an extension scientist, commercial consultant, or research scientist.
Projected Enrollment: The institution anticipates enrollments of 8, 13, and 20 during the first three years of the program.
Funding: The institution will reallocate resources to implement the program.
Assessment: The Office of Academics and Fiscal Affairs will work with the institution to measure the success and continued effectiveness of the proposed program. The program will be reviewed in concert with the institution's programmatic schedule of comprehensive program reviews.
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Establishment of the Bachelor of Science in Biochemistry, Kennesaw State University
Approved: The Board approve the request of President Betty L. Siegel that Kennesaw State University ("KSU") be authorized to establish the Bachelor of Science in Biochemistry, effective November 20, 2002.
Abstract: Biochemistry is the study of the structure, composition, and chemical reactions of substances in living systems. The discipline is applied to medicine, dentistry, and veterinary medicine. Biochemistry emerged as a separate discipline when scientists combined biology with organic, inorganic, and physical chemistry to study living systems at the molecular level.
Need: According to the U.S. Bureau of Labor Statistics, growth in the number of biological scientists is predicted to be 35% as compared to 25% for life and medical scientists. A need exists in the metropolitan Atlanta and Athens corridors for graduates in biochemistry to fill positions in Georgia's rapidly growing biomedical and biotechnology industries as well as in the pharmaceutical, chemical, medical, and paper industries. Fifteen companies were surveyed by KSU, and the responses indicate that at least 50 employees are needed over the next five years. Several companies have indicated their support for the program, including Roche Diagnostics, Recombinant Peptide Technologies, LLC ("rPeptide"), Solvay Pharmaceuticals, Inc., GeneCure Biotechnologies, LLC, and the Centers for Disease Control and Prevention.
Objectives: Students will be required to demonstrate a broad understanding of the principles and applications of biochemistry. These principles may include, but are not limited to, the structure and function of biomolecules, metabolism, bioenergetics, molecular genetics, and recombinant DNA technology. In addition, students will be required to conduct and interpret a scientific investigation that employs biochemistry techniques.
Curriculum: The 120-semester-hour interdisciplinary program, with its heavy emphasis on chemistry and biology, is supported by lab experiences developed through projects funded by the National Science Foundation. A student graduating from the program will complete upper-level laboratory experiences covering the practical aspects of several molecular techniques. Additional courses in DNA technology, genetics, and inorganic synthesis complete the program.
Projected Enrollment: The institution anticipates enrollments of 30, 50, and 75 during the first three years of the program.
Funding: The institution will reallocate resources to implement the program.
Assessment: The Office of Academics and Fiscal Affairs will work with the institution to measure the success and continued effectiveness of the proposed program. The program will be reviewed in concert with the institution's programmatic schedule of comprehensive program reviews.
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Establishment of the Associate of Applied Science in Early Childhood Care and Education, Bainbridge College
Approved: The Board approved the request of President Clifford M. Brock that Bainbridge College ("BC") be authorized to establish the Associate of Applied Science in Early Childhood Care and Education, effective November 20, 2002.
Abstract: The Associate of Applied Science in Early Childhood Care and Education is designed to comply with the requirement that current paraprofessionals earn an associate's degree by the year 2006 in order to retain their paraprofessional positions. An approved statewide curriculum endorsed by the U.S. Department of Education has been used as a guideline to meet the federal requirements for instructional educational paraprofessionals. The Associate of Applied Science in Early Childhood Care and Education degree will provide students with a foundation in the theoretical and practical aspects of childcare services.
Need: According to BC, several hundred paraprofessionals, who could benefit from the establishment of an associate-level degree program, work in area school systems. The program would provide courses directly related to their daily work activities while simultaneously meeting federal credential requirements for paraprofessionals. "Planning for Tomorrow," a Georgia Department of Labor publication, projects a 46% increase in the need for preschool teachers by 2006 and lists Teacher Aides Paraprofessional with a 33.9% increase by 2006.
Objectives: Students will be required to gain an understanding of the social and psychological factors that influence child development; to identify indicators and norms of typical and atypical child development, including language, psycho-social, and motor skills; and to identify and respond appropriately to childhood conditions regarding health, safety, and nutrition.
Curriculum: A degree program in Early Childhood Care and Education would provide the requisite training in child development, program management, curriculum development, and practical lab and internship experience that results in identifiable graduates for the BC service area. The curriculum requires a minimum of 69 semester hours and consists of such courses as human development, early childhood care, art and music for children, and teaching the exceptional child.
Projected Enrollment: The institution anticipates enrollments of 24, 30, and 40 during the first three years of the program.
Funding: The institution will reallocate resources to implement the program.
Assessment: The Office of Academics and Fiscal Affairs will work with the institution to measure the success and continued effectiveness of the proposed program. The program will be reviewed in concert with the institution's programmatic schedule of comprehensive program reviews.
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Establishment of the Master of Science in Systems Engineering, Southern Polytechnic State University
Approved: The Board approved the request of President Lisa A. Rossbacher that Southern Polytechnic State University ("SPSU") be authorized to establish the Master of Science in Systems Engineering, effective November 20, 2002.
Abstract: Systems engineering, the application of the systems approach to the design of complex industry and business domains, was initially developed in the communications industry. Disciplinary growth has expanded the domain to hardware and software integration, energy, manufacturing, transportation, environmental systems, infrastructure renewal, and aerospace. In addition, the proposal includes a graduate certificate and advanced graduate certificate in systems engineering. Each certificate is designed to provide a conceptual understanding of systems engineering and to bridge the competency level of students working in the field with current standards and practices. In addition to evening courses, the program will be offered via distance learning similar to SPSU's existing Master of Science in Quality Assurance.
Need: Prime contractors for major projects in federal and state government require graduates specifically trained in this area. Lockheed Martin, Delta Technology, Inc., Higginbotham & Associates, Inc., Respironics, and M. H. Chew & Associates, Inc. are but a few of the companies that have indicated their support for the program. Based on regulations from the U.S. Department of Defense, prime contractors to federal agencies will be required to implement a systems engineering approach to translate approved operational needs and requirements. Such regulations enhance the need for graduates of the program.
Objectives: Students will be required to understand the essential processes and practices associated with the application of systems engineering. In addition, students will use simulations of operational environments and model system interfaces, examine analytical techniques for system functions, and convert detailed requirements to a design solution.
Curriculum: The interdisciplinary program consists of 36 semester hours and will emphasize such courses as systems analysis and system design, modeling and simulation, advanced configuration management, and process assessment and improvement.
Projected Enrollment: The institution anticipates enrollments of 12, 24, and 36 during the first three years of the program.
Funding: The institution will reallocate resources to implement the program.
Assessment: The Office of Academics and Fiscal Affairs will work with the institution to measure the success and continued effectiveness of the proposed program. The program will be reviewed in concert with the institution's programmatic schedule of comprehensive program reviews.
Establishment of the Existing Bachelor of Science in Electrical Engineering and Bachelor of Science in Mechanical Engineering as Undergraduate Degree Offerings Through the Georgia Tech Regional Engineering Program, Georgia Institute of Technology
Approved: The Board approved the request of President G. Wayne Clough that Georgia Institute of Technology ("GIT") be authorized to offer the existing Bachelor of Science in Electrical Engineering and Bachelor of Science in Mechanical Engineering as undergraduate degree offerings through the Georgia Tech Regional Engineering Program ("GTREP"), effective November 20, 2002.
Abstract: On September 8, 1998, the Board approved five programs to be offered through GTREP as part of its initial implementation. GTREP is a Board of Regents initiative to increase access to engineering programs statewide that involves Georgia Institute of Technology, Armstrong Atlantic State University, Georgia Southern University, and Savannah State University. Two bachelor's degrees, the Bachelor of Science in Computer Engineering and the Bachelor of Science in Civil Engineering, expanded access to baccalaureate engineering degrees in South Georgia. Three master's degrees, the Master of Science in Environmental Engineering, the Master of Science in Electrical and Computer Engineering, and the Master of Science in Mechanical Engineering, expanded access to working professionals.
In fall 2001, as a result of an ICAPP® initiative between the University System of Georgia and Gulfstream Aerospace Corporation, support was provided to initiate selected courses with an emphasis on aviation electronics/controls as a precursor to formally offering an undergraduate degree in electrical engineering. This program is now entering the second and final year of funding. Formal approval to offer Electrical Engineering at this time is a step toward the long-range plans of the ICAPP® program.
Since the inception of GTREP, there have been sustained repeated requests from industries in Southeast Georgia to begin offering a Mechanical Engineering undergraduate degree. A recent commitment by a major automotive company to build a manufacturing facility in the city of Savannah has created a new and urgent need for a baccalaureate mechanical engineering program. Other major employers of graduates from this discipline include companies in the aerospace, construction equipment, and marine/port systems industries, as well as the military and a large number of small to mid-sized mechanical engineering consulting firms.
Because initial approval by the Board did not include the Bachelor of Science in Electrical Engineering nor the Bachelor of Science in Mechanical Engineering, GIT is seeking approval to add these programs to the current GTREP program offerings.
Administrative and Academic Appointments and Personnel Actions, Various System Institutions
Approved: The administrative and academic appointments were reviewed by the Chair of the Committee on Education, Research, and Extension and approved by the Board. The full list of approved appointments is on file with the Office of Faculty Affairs in the Office of Academics and Fiscal Affairs.
Reorganization of Academic Units, Albany State University
Approved: The Board approved the request of President Portia Holmes Shields that Albany State University ("ALSU") be authorized to reorganize academic units, effective November 20, 2002.
Abstract: ALSU sought authorization to reorganize academic units to provide more cost-effective administration throughout its divisions. Under the divisions of Academic Affairs, Fiscal Affairs, and Student Affairs, it was proposed that the position of Assistant Vice President be removed. The Associate Vice President within each unit will subsume the duties associated with this position. In addition, several administrative positions were also eliminated. These include the Special Assistant to the President. These appointments were made during different economic budget situations. The reorganization of academic units was designed to respond to student, faculty and staff priorities within the current budget, reduce administrative costs, and maintain the quality of services. The overarching goal is to increase efficiency while reducing costs.
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Establishment of the Marion Crider Eminent Scholar Chair in Mathematics, State University of West Georgia
Approved: The Board approved the request of President Beheruz N. Sethna that State University of West Georgia ("UWG") be authorized to establish the Marion Crider Eminent Scholar Chair in Mathematics, effective November 20, 2002.
Abstract: President Sethna has requested that the Marion Crider Eminent Scholar Chair be established within the College of Arts and Sciences. The chair will be funded by UWG's foundation and state allocations in accordance with established guidelines. The total funding meets the minimum requirement of $1 million. The eminent scholar will serve in the area of mathematics. The faculty member selected for this position will exhibit a commitment to teaching, place a high value on the application of his/her discipline to solve problems, and be an advocate for students, faculty members, and the external community.
Biosketch: The estate of Ms. Sara C. Hazeltine wishes to memorialize Dr. Marion Crider through this philanthropic gift. Dr. Crider was a professor of mathematics at UWG for 23 years. She served as Department Chair and retired in 1969. Her sister, Ms. Hazeltine, established a math endowment in 1982 and continued to support UWG until her recent death.
Information Item: Revision of the Academic Affairs Handbook, Section 4.01.04, Timely Submission of Appointment Recommendations
The revised Academic Affairs Handbook procedure was submitted to the Committee in order to provide clarity concerning the timeframe for receiving recommendations for faculty appointments before each Board meeting. Below is the revised procedure, as it will appear in the Academic Affairs Handbook.
Academic Affairs Handbook, Section 4.01.04
Submission of Appointments
SUBJECT: Timely Submission of Appointment Recommendations
REFERENCE: Memo from the Chancellor ---------- (Date)
EFFECTIVE DATE: 01.01.03
PROCEDURE
In order to ensure that faculty appointments are considered by the Board in a timely fashion
prior to the beginning dates of employment, the Chancellor must receive the necessary recommendations at least two weeks in advance of the monthly Board meeting in which approval is sought.Administrative approval can be requested for those necessary emergency appointments which cannot because of time constraints be so considered.Recommendations for approval of full-time faculty and administrative appointments requiring Board approval must
shouldbe submitted by the presidents in a timely fashion in accordance with the following expectations:In a memorandum from the Chancellor, Presidents were advised to follow the procedures outlined below:Make every effort to submit each appointment request early enough to have it considered by the Regents before the effective date of the appointment.Every effort must be made to submit each appointment request early enough to have it considered by the Regents before the effective date of the appointment.In case of clearly demonstrable emergency, when it is impossible to follow the above, request administrative approval for the appointment from the Chancellor. For full-time faculty, in those cases where approval prior the commencement of duties is not possible, approval must be sought according to the following schedule:- appointments beginning in the fall semester, no later than the October Board meeting,
- appointments beginning in the spring semester, no later than two weeks prior to the February Board meeting, and
- appointments beginning at all other times, no later than two weeks prior to the subsequent Board meeting.
In no case issue a salary check for a full-time faculty member or administrator for show appointment you have not received either Board of Regents approval or administrative approval. Faculty may receive payment for services rendered pursuant to System and institutional guidelines prior to Board approval. However, in no case may faculty or administrative employees receive compensation for services not yet performed.
Information Item: Service Agreements
Pursuant to authority granted by the Board at its meeting on February 7 and 8, 1984, the presidents of the listed institutions have executed service agreements with the indicated agencies for the purposes and periods designated, with the institutions to receive payment as indicated:
7. Acceptance of Gifts for Georgia Southwestern State University
Approved: The Board accepted on behalf of Georgia Southwestern State University ("GSSU") gifts-in-kind from the following corporation:
| Company | Value | Items | Department |
|---|---|---|---|
| NCR Corporation | $1.2 Million | Software Assets Intellectual Property Equipment Training |
Computer & Information Sciences |
Background: GSSU will receive licensing fees in return for software assets, intellectual property rights, equipment, and training to enhance and develop software applications the NCR Corporation could resell. The potential future licensing fees are expected to generate revenue that GSSU can invest in future expansion and research and development. Board policy requires that any gift to a University System of Georgia institution with an initial value greater than $100,000 be accepted by the Board of Regents. GSSU has advised that there are no material future costs associated with the acceptance of these gifts.
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COMMITTEE ON REAL ESTATE AND FACILITIES
The Committee on Real Estate and Facilities met on Tuesday, November 19, 2002, at approximately 2:10 p.m. in the Board Room. Committee members in attendance were Chair George M. D. (John) Hunt III, Vice Chair Martin W. NeSmith, and Regents Connie Cater, Michael J. Coles, Donald M. Leebern, Jr., J. Timothy Shelnut, Glenn S. White, Joel O. Wooten, and James D. Yancey. Chancellor Meredith was also in attendance at this meeting. Chair Hunt reported to the Board on Wednesday that the Committee had reviewed 23 items, 21 of which required action. Two items were withdrawn prior to the Committee meeting. With motion properly made, seconded, and unanimously adopted, the Board approved and authorized the following:
| Appraiser | Appraised Value | Average |
|---|---|---|
| The Appraisal Group, Inc., Tucker | $165,000 | |
| B. B. Knox Company, Suwanee | $250,000 | $225,000 |
| Clower, Kirsch & Associates, Lawrenceville | $260,000 |
A Phase I Environmental Assessment has been completed and indicates there are no significant environmental issues. There are no restrictions on the acquisition, and there are no known easements or restrictions on the property.
This acquisition is consistent with the GPC master plan.
Funding for the acquisition will be from general operating funds. Operating expenses will be covered by general operating funds
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COMMITTEE ON EDUCATION, RESEARCH, AND EXTENSION
The Committee on Education, Research, and Extension met on Tuesday, November 19, 2002, at approximately 1:55 p.m. in room 6041, the Training Room. Committee members in attendance were Chair William H. Cleveland, Vice Chair Allene H. Magill, and Regents Hugh A. Carter, Jr., Hilton H. Howell, Jr., Elridge W. McMillan, and Wanda Yancey Rodwell. Board Chair Joe Frank Harris and Chancellor Thomas C. Meredith also attended this meeting. Chair Cleveland reported to the Board that the Committee had reviewed 12 items, 6 of which required action. Additionally, 126 regular faculty appointments were reviewed and recommended for approval. With motion properly made, seconded, and unanimously adopted, the Board approved and authorized the following:
| University of Georgia | |||
|---|---|---|---|
| Purpose | Agency | Duration | Amount |
| Produce series of maps | Children and Youth Coordinating Council | 7/1/02 - 9/30/02 | $25,000 |
| Provide diagnostic services relative to livestock disease 2002 - Athens Lab | Georgia Department of Agriculture | 7/1/02 - 6/30/03 | $1,377,454 |
| Provide diagnostic services relative to livestock disease 2002 -Tifton Lab | Georgia Department of Agriculture | 7/1/02 - 6/30/03 | $2,204,069 |
| Conduct rural development project | Georgia Department of Community Affairs | 9/1/02 - 8/30/03 | $100,000 |
| Manage leadership investment infrastructure fund | Georgia Department of Community Affairs | 9/1/02 - 8/31/03 | $150,000 |
| Manage Rogers State Prison Dairy Farm | Georgia Department of Corrections | 7/1/02 - 6/30/03 | $312,487 |
| Manage Rogers State Prison Swine Farm | Georgia Department of Corrections | 7/1/02 - 6/30/03 | $74,337 |
| Provide instruction on Generally Acceptable Accounting Principles | Georgia Department of Human Resources | 8/1/02 - 7/31/03 | $12,825 |
| Provide child support enforcement training | Georgia Department of Human Resources | 7/9/01 - 6/30/03 | $421,161 |
| Manage osteoporosis database and analysis | Georgia Department of Human Resources | 6/30/02 - 4/30/03 | $15,500 |
| Conduct nutrition education programs | Georgia Department of Human Resources | 10/1/02 - 9/30/03 | $169,786 |
| Conduct watchable wildlife project for nongame wildlife grant | Georgia Department of Natural Resources | 7/1/02 - 6/30/03 | $4,500 |
| Provide baseline assessment of trout streams | Georgia Department of Natural Resources | 8/1/02 - 7/31/03 | $100,000 |
| Establish and operate Georgia Cooperative Fish and Wildlife Research Unit | Georgia Department of Natural Resources | 7/1/89 - 6/30/03 | $40,000 |
| Conduct test of urban development possibilities in upper Etowah watershed | Georgia Forestry Commission | 9/1/02 - 8/31/03 | $19,930 |
| Support Roots in Georgia II: Athens Literary Festival and Symposium | Georgia Humanities Council | 8/1/02 - 4/30/03 | $8,000 |
| Evaluate Peach State wrap-around initiative | Gwinnett, Rockdale, and Newton Community Service Board | 7/1/01 - 6/30/03 | $103,871 |
| TOTAL AMOUNT - NOVEMBER | $ 5,138,920 |