East Georgia College Naming Guidelines

Introduction

The Board of Regents considers the naming of a University System of Georgia (USG) facility or street in honor of a living or deceased individual, corporation, foundation or organization to be one of the highest distinctions that it can bestow. In light of the importance and magnitude of this honor, the Board has established Policy 912: "Naming of Facilities and Streets." This Policy applies to facilities or streets on all property owned or leased by USG, including athletic facilities and facilities constructed by affiliated organizations of the institutions, and outdoor areas of the campus landscape such as quadrangles, gardens, lakes, recreational fields, etc. "Facilities" as used above does not include interior spaces such as rooms, hallways, common areas, etc., within buildings and sports facilities. The Board of Regents delegates authority to the Institution Presidents to name such interior spaces. Once an interior space is named, the Board of Regents will be timely notified for informational purposes only.

The naming of a University System facility or street is a high honor and a publicly visible one. The naming reflects the judgment and standards of the University System and endorses the actions of the honoree. Before a naming is bestowed, East Georgia College will carefully consider each name through quiet investigation and confidential advice, exercising utmost discretion to ensure the honor is aptly awarded. The President shall provide for the review of the within institutional guidelines every five (5) years to ensure that the policies contained herein are consistent with the interests of East Georgia College.

Naming Review Committee

East Georgia College's Facility Naming Review Committee (hereinafter referred to as "The Committee") is composed of the President, Vice President of Fiscal Affairs, Vice President of Academic Affairs, and Vice President of Student Services. The purpose of The Committee is to evaluate honorees for facility, street and interior space naming and name removal, using the guidelines set forth below. The Committee will then submit the facility or street naming recommendation to the Chancellor or his designee for approval. The Committee shall notify the Board of Regents of any interior space naming, for informational purposes only. The Committee shall annually review all named facilities, streets and interior spaces to ensure the names remain consistent with the interests of East Georgia College and the University System of Georgia.

Individual Honorees Based on Service

Facilities, streets and interior spaces may be named for living or deceased persons who have provided outstanding service to East Georgia College, to the state, to the nation, or to society in general, and who served with distinction. When naming is to honor a living person for outstanding and distinguished service as a public servant, that person must have been dissociated from employment by or service to the University System, state government or federal government for at least two years prior to the naming. For deceased persons, this two year period may be waived. "Outstanding service" is a flexible standard and will require consideration of the facts relevant to the person being honored and implementation of standards developed by East Georgia College and The Committee. The President of East Georgia College and The Committee will strive to ensure that the value of the service warrants the action proposed and that the naming is consistent with the interests of East Georgia College and the University System.

Monetary Donation Honorees

Facilities, streets and interior spaces may also be named for individuals, corporations, foundations or organizations making monetary donations to East Georgia College or its Foundation, within certain minimum limits noted below.

East Georgia College building	$500,000
East Georgia College campus street	$250,000
Interior Spaces	$50,000

All deferred monetary contributions are irrevocable. When considering the honoree's monetary contributions, whether an individual, corporation, or foundation, The Committee will evaluate cumulative contributions. An individual may be honored by naming with a combination of cumulative donations and outstanding service to East Georgia College, as defined above. Prior to the President's recommendation of naming to the Board of Regents, a monetary gift or pledge equal to seventy-five percent of the respective limit as noted above, must be received by the President.

Naming Ceremony

After the approval of the facility or street naming by the Chancellor, East Georgia College will hold a recognition ceremony to publicly acknowledge the naming and the donor. East Georgia College will notify the Chancellor and the Board of Regents of the ceremony date as soon as it is determined so as to encourage attendance by representatives of the University System of Georgia.

Termination of Naming or Renaming

The naming of a building will endure for the useful life of the building. In the event that a named building is demolished, the naming is terminated and the building is then available for renaming using the procedures set forth herein.

Outdoor Signage Standards

All signage for streets and buildings named herein will be of a character that is attractive, complimentary and harmonious with the existing architectural style of campus buildings and landscape grounds as provided in Board of Regents Policies 908.3.01 — 908.03.03. The signage shall be consistent with the East Georgia College's Master Plan and specifically the campus's landscape plan regarding common outdoor space usage such as hardscape and signage, to achieve a cohesive and sustainable campus. These standards shall ensure that the campus grounds convey an attractive and inviting college/university character.

Building Plaques

As provided in Board of Regents Policy 917, a plaque of bronze cast metal or other appropriate material will be installed in all major construction projects including new buildings, additions, and renovations, noting the year completed, the Governor and members of the Board at the time of completion and other Regents serving since the project was first approved, the architect and the contractor. If deemed appropriate by the President, major contributor(s) may be recognized by inclusion on the plaque or a separate plaque.

Name Removal

The removal of a name from an East Georgia College facility, street or interior space may become necessary due to the failure of the honoree to meet a pledged financial commitment, failure to maintain the high standards of East Georgia College or the University System of Georgia or for other appropriate reasons at the discretion of The Committee. Once The Committee is aware of an honoree's dishonorable actions or inactions, The Committee will convene, consider all relevant information and debate the removal of the honoree's name from the facility, street or interior space. If The Committee decides to remove the honoree's name from a facility, street or interior space, the honoree will be notified in writing of this decision. The Committee shall so inform the Chancellor.

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