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Home » Capital Program » Building Project Procedures Manual

Building Project Procedures Manual

• Forward
• Mission Statement
• Chapter 1 - Internal Policies and Procedures
  • Page 1-0 Internal Procedures - BOR Facilities Office
  • Chapter 1 - Appendices
    • App. 1 A BOR Office of Facilities Organizational Chart
    • App. 1 B Delegated Authority for Institutions and Bi-Monthly Project Reporting Requirements (PDF 64k)
    • App. 1 C Delegated Authority for Consultant Contracts and Construction Contracts (Excel 19k)
    • App. 1 D Delegation to the Campuses of Approval of Invoices for Professional Services, Surveying and Geotechnical Services and Periodical Estimates (PDF 75k)
    • App. 1 E Delegation of Approval of Change Orders (PDF 94k)
    • App. 1 F Capital and Construction Project Status Report - Reporting Requirements (PDF 68k)
    • Appendix 1 F Capital and Construction Projects Status Report form (Excel 43k)
    • Appendix 1 F Status Report form (Excel 43k)
    • Appendix 1 F MRR, Status Report form (Excel 42k)
    • App. 1 G Deleted
• Chapter 2 - Project Initiation
  • Page 2-0 Step by Step Procedures
  • Page 2-1 Project Initiation
  • Chapter 2 Appendices
    • App. 2 A Master Planning
    • App. 2 B Requirements for Obtaining Project Authorization
    • App. 2 C Instructions for Preparation of Comprehensive Facilities Funding Request (PDF 131k)
    • App. 2 D Deleted
    • App. 2 E Board Agenda Submittal Requirements
• Chapter 3 - Design Professional Selection, Contracts, and Invoices
  • Page 3-0 Step by Step Procedures
  • Page 3-1 – 3-9: Design Professional Selection, Contracts and Invoices
  • Chapter 3 Appendices
    • Appendix 3 A1 Project Budget Form, Record and Approval (R & A) Form (Excel 22k)
    • Appendix 3 A2 Board of Regents' Project Record & Approval Form (Excel 21k)
    • Appendix 3 B Deleted
    • Appendix 3 C Guidelines for Selection of Design Professionals
    • Appendix 3 D Final Evaluation Summary Sheet (Word 36k)
    • Appendix 3 E Professional Services Contract (PSC) (Word 30k)
    • Appendix 3 F BOR Architectural/Engineering Contract (Word 88k)
    • Appendix 3 G GSFIC Architectural/Engineering Contract (Word 84k)
    • Appendix 3 H Professional Liability Insurance Schedule
    • Appendix 3 I Professional Services Contract Amendment Form (Word 21k)
    • Appendix 3 J Architectural/Engineering Contract Amendment Form (Word 30k)
    • Appendix 3 K A/E Contract and Professional Services Contract Checklist (Word 28k)
    • Appendix 3 L Statement of Professional Services (Word 25k)
    • Appendix 3 M Memorandum Regarding Project Schedule Preparation by Architect
    • Appendix 3 N Deleted
    • Appendix 3 O Procedure for Review and Approval by Campus of Invoices for Architects, Engineers and Consultants
    • Appendix 3 P Procedure for Review and Approval by Campus of Invoices for Testing, Surveying and Reports
    • Appendix 3 Q Design Professional Accounting Record (Excel 18k)
    • Appendix 3 R Deleted
    • Appendix 3 S Project Team Composition Form (Word 21k)
    • Appendix 3 T Pre-Interview Site Visit Agenda - AE
    • Appendix 3 T Pre-Interview Site Visit Agenda - CM
    • Appendix 3 U Kick-Off Meeting for Design Professional Services (Word 29k)
    • Sample Letters
      • Notice of Interview to Design Professionals (Word 29k)
      • Notice to Successful Design Professional Candidate (Word 35k)
      • Letter to GSFIC requesting payment to design professional (Word 21k)
• Chapter 4 - Facilities Programming
  • Page 4-0 Step by Step Procedures
  • Page 4-1 Facilities Programming
  • Chapter 4 Appendices
    • Appendix 4 A Guidelines for Building Programming (Word 23k)
    • Appendix 4 B Criteria for Environmental Site Assessments (PDF 124k)
    • Appendix 4 C Memorandum Regarding Procedure for Procurement of Geotechnical Engineering, Land Surveying and Testing
    • Appendix 4 D Memorandum Concerning Topographical, Utility and Building Site Conditions Survey (Word 26k)
    • Sample Letters
      • Authorization of Geotechnical Services (Word 23k)
• Chapter 5 - Schematic Design
  • Page 5-0 Step by Step Procedures
  • Page 5-1 Schematic Design
  • Chapter 5 Appendices
    • Appendix 5 A Site Memorandum
    • Appendix 5 B Initial Utilities Report
    • Appendix 5 C Memorandum on Codes (PDF 88k)
    • Appendix 5 D Conceptual Design Submittal Checklist (PDF 54k)
    • Appendix 5 E Final Schematic Design Submittal Checklist (PDF 60k)
    • Appendix 5 F Program Manager's Checklist (PDF 72k)
    • Appendix 5 G Title Search Procedure (Word 55k)
    • Appendix 5 H Memorandum Regarding Sub-Surface Soil Investigation
    • Appendix 5 I Schematic & Preliminary Design Reviews
• Chapter 6 - Preliminary Design
  • Page 6-0 Step by Step Procedures
  • Page 6-1 Preliminary Design
  • Chapter 6 Appendices
    • Appendix 6 A Preliminary Design Requirements
    • Appendix 6 B (Moved to App. 5 H)
    • Appendix 6 C Final Check List of Utilities (PDF 53k)
    • Appendix 6 D Board of Regents Criteria for Combined Environmental Site Assessments (ESA) and Georgia Environmental Policy Act (GEPA) Evaluations
    • Appendix 6 E GEPA Forms and Procedure (PDF 182k)
    • Appendix 6 F Architect's Budget Certificate and Form AX : BOR Projects (PDF 96k)
    • Appendix 6 G Architect's Budget Certificate - GSFIC Projects Form 4AU (Word 48k)
    • Appendix 6 H Preliminary Design Submittal Checklist (PDF 52k)
    • Appendix 6 I Program Manager's Checklist and Recommended Meeting Agenda (PDF 95k)
    • Appendix 6 J Requirements for Loose Equipment Selection and Specifications
    • Form 494 - GSFIC Schedule of Loose Equipment (Word 30k)
• Chapter 7 - Construction Documents
  • Page 7-0 Step by Step Procedures
  • Page 7-1 Construction Documents
  • Chapter 7 Appendices
    • Appendix 7 A Information for Submittal of Construction Documents and Reviews by State Agencies (Word 36k)
    • Appendix 7 B General Information Regarding Specifications (Word 30k)
    • Appendix 7 C Criteria for Classifying, Defining and Measuring Building Areas
    • Appendix 7 D Space Allocations - Instructions for Completing Tabulation of Gross Area Form
    • Appendix 7 E Space Allocations - Tabulation of Gross Area Form (Excel 15k)
    • Appendix 7 F Architect's Certification (Word 25k)
    • Appendix 7 G 100% Construction Documents Submittal Checklist (PDF 44k)
    • Appendix 7 H Deleted
    • Appendix 7 I Final Construction Documents Submittal Checklist (PDF 65k)
    • Appendix 7 J Engineer's Opinion Form (Word 25k)
    • Appendix 7 K Assignment of Architectural Contract Form (Word 23k)
    • Appendix 7 L Affidavit of the Vice Chancellor for Facilities Form (Word 25k)
    • Appendix 7 M Articles of Representation Form (Word 31k)
    • Appendix 7 N Deleted
• Chapter 8 - Bidding and Award of Construction Contract
  • Page 8-0 Step by Step Procedures
  • Page 8-1 Bidding and Award of Construction Contract
  • Chapter 8 Appendices
    • Appendix 8 A Public Works Contracts - Bid Requirements
    • Appendix 8 B Example Advertisement - Invitation to Bid (Word 25k)
    • Appendix 8 C Bid Tabulation Form (Excel 18k)
    • Appendix 8 D Construction Contract (Word 27k)
    • Appendix 8 E Corporate Resolution Form (Word 21k)
    • Appendix 8 F Intent to Award Construction Contract Checklist (Word 28k)
    • Appendix 8 G Deleted
    • Sample Letters
      
      • Intent to Award Construction Contract (Word 21k)
      • Notice to Proceed to Contractor (Word 21k)
      • Reject all bids (Word 22k)
      • Advising GSFIC to accept bid and award contract (Word 21k)
• Chapter 9 - Construction Administration and Project Close-Out
  • Page 9-0 Step by Step Procedures
  • Page 9-1 Construction Administration and Project Close-Out
  • Chapter 9 Appendices
    • Appendix 9 A Construction Accounting Record (Excel 20k)
    • Appendix 9 B Change Order Summary (Excel 26k)
    • Appendix 9 C Change Order Form (Word 32k)
    • Appendix 9 D Procedure for Post-Bid Addendum (GSFIC Projects) (Word 32k)
    • Appendix 9 E Periodical Estimate Approval and Payment Procedure, Final Payment Procedure
    • Appendix 9 F Procedure for Performing Work on Roof with Valid Bond in Effect (Word 21k)
    • Appendix 9 G Order of Condemnation Before Final Payment Form (Word 26k)
    • Appendix 9 H Order of Condemnation After Final Payment Form (Word 26k)
    • Appendix 9 I Agreement for Occupancy Prior to Final Certificate (Word 22k)
    • Appendix 9 J Certificate of Readiness for Partial Occupancy Form (Word 25k)
    • Appendix 9 K Final Certificate of the Architect Form (Word 24k)
    • Appendix 9 L Warranty and Guaranty of General Contractor Form (Word 26k)
• Definitions and Abbreviations
• Directory
• Index

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