not mobile

Records Management and Archives

Records Retention Schedules

Print friendly Modified May 3, 2010

The revised schedules for the retention and/or disposition of the following university system records are based upon the requirements of the Georgia Records Act (O.C.G.A. 50-18-90 et seq.). This version includes revised schedules as filed with the Division of Archives and History, Office of Secretary of State as of April 1, 2009.

USG Records Retention Manual (Revised March 30, 2010)

Series: A: Administration | B: Academic Affairs | C: Auxiliary Services | D: Information Management and Planning | E: Intercollegiate Athletics | F: Library/Archives/Records Management and Museum | G: Human Resources | H: Publications/Promotions and Alumni Relations | I: Research | J: Police/Security and Safety | K: Student Records | L: Student Affairs | M: Finance | N: Property Management and Control | O: Legal

A115 Personal/Professional Services Contracts Records

Explanation: Removed or Merged

Record Copy:

Retention:

Citation or Reference:

Background Information:


A116 Real Property Records

Explanation: This series documents the real property acquired and sold by the institution. This series does not include leases. This series may include but is not limited to: contracts and agreements; ; title abstracts; easement details; public hearing notices and minutes; county recorder's plat descriptions; memoranda of understanding; earnest money receipts; sales agreements; property deeds; working papers; and related documentation and correspondence. (Also reference A116, N12 and O2)

Record Copy: Contract Administration; Legal Affairs; Facilities

Retention: 11 years after property is sold

Citation or Reference: O.C.G.A. 9-3-51

Background Information:


A117 Accrual Worksheets

Explanation:

Record Copy:

Retention:

Citation or Reference:

Background Information: Moved to Series: M39, Category: Finance


A118 Average Daily Enrollments

Explanation:

Record Copy:

Retention:

Citation or Reference:

Background Information: Moved to Series: M40, Category: Finance


A119 Bank Statements

Explanation:

Record Copy:

Retention:

Citation or Reference:

Background Information: Moved to Series: M41, Category: Finance


A120 Attorney General Opinions

Explanation:

Record Copy:

Retention:

Citation or Reference:

Background Information: Moved to Series: O3, Category: Legal


A121 Legal Case Records

Explanation:

Record Copy:

Retention:

Citation or Reference:

Background Information: Moved to Series: O4, Category: Legal


A122 Bid and Competitive Non-Selection Records

Explanation:

Record Copy:

Retention:

Citation or Reference:

Background Information: Moved to Series: M42, Category: Finance. See also A42.


A123 Legal Case Files, School of Law

Explanation:

Record Copy:

Retention:

Citation or Reference:

Background Information: Moved to Series: O5, Category: Legal


A124 Subpoenas, and/or Production of Documents Request

Explanation:

Record Copy:

Retention:

Citation or Reference:

Background Information: Moved to Series: O6, Category: Legal


Return to Top