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Board of Regents Policy Manual

9.9 Real Property Ownership and Asset Management

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Property and asset management regulations will be published and distributed periodically to the various operating units in Section 7.0, Capitalization, of the Business Procedures Manual.

9.9.1 Procurement of Professional Expertise

[ Reserved ]


9.9.2 Acquisition

The Chancellor and/or the USG chief facilities officer are authorized and empowered to execute, accept, and deliver for, on behalf of, and in the name of the Board of Regents of the University System of Georgia and under its SEAL, and without prior approval by the Board, any and all contracts, agreements, deeds, licenses, or other instruments related to the purchase or gift of real property (other than property acquired by condemnation) at a purchase price not to exceed the average of three (3) separate appraisals made by independent and licensed real estate appraisers and where the purchase price (or gift value) of the real property does not exceed the sum of $250,000, provided the acquisition is in accordance with the institution master plan on file and shall not be subject to any reversions, restrictions, covenants, or adverse easements (BoR Minutes, August, 2007).


9.9.3 Disposition

9.9.3.1 Sale of Property

[Reserved]

9.9.3.2 Conveyances for Road Improvements

The Chancellor or the USG chief facilities officer is authorized to declare, without further approval of the Board, that unimproved real property is no longer advantageously useful to any USG institution but only for the purpose of conveying title for public road improvements provided that less than one (1) acre of real property is to be conveyed. The Chancellor or the USG chief facilities officer is authorized to request, without further authorization of the Board, that the Governor execute a deed without warranty, quitclaim deed, or other deed of conveyance for unimproved real property for the purpose of conveying title for public road improvements provided that less than one (1) acre of real property is conveyed.

9.9.3.3 Demolition

The Chancellor or the USG chief facilities officer is authorized to declare, without further approval of the Board, that a building, structure, or other improvement on the real property of the Board of Regents is no longer advantageously useful to any USG unit, but only for the purpose of authorizing demolition, provided that such building, structure, or other improvement is not a candidate for a national or state historic register, and is either:

  1. Vacant, and has been vacant, for an extended period of time;
  2. Not a cost-effective candidate for repair based on a cursory examination;
  3. Obsolete and no longer necessary to provide support for which it was constructed and no longer needed to support academic programs; or,
  4. Consistent with the institution physical master plan and a Regents-approved capital improvement project.

The Chancellor or the USG chief facilities officer is authorized to request, without further approval of the Board, that the Governor issue an executive order authorizing the demolition of any building, structure, or other improvement on the real property of the Board of Regents, provided that such building, structure, or other improvement is not a candidate for a national or state historic register and is either:

  1. Vacant, and has been vacant, for an extended period of time;
  2. Not a cost-effective candidate for repair based on a cursory examination;
  3. Obsolete and no longer necessary to provide support for which it was constructed and no longer needed to support academic programs; or,
  4. Consistent with the institution physical master plan and a Regents-approved capital improvement project.

9.9.4 Easements

The Chancellor, the Chancellor’s designee and the USG chief facilities officer is authorized to declare, without further approval of the Board, that real property is no longer advantageously useful to any USG institution but only to the extent and for the purpose of granting a non-exclusive easement and may approve, without further approval of the Board, the execution and delivery of non-exclusive easements or revocable license agreements or permits for utilities and appurtenances to the utilities, above, across, or under Regents’ property to the extent necessary to serve or for the benefit of the buildings and improvements at the various USG institutions, by any entity and/or by private or public utility companies (BoR minutes, March 2011).


9.9.5 Timber Sales

The Georgia Forestry Commission has consented to assist the USG and its institutions in the efficient and timely disposal of timber and timber products growing or produced on USG lands. The Commission will designate and prepare for sale those timber products that should be harvested on USG property. The timber products so designated are hereby declared to be surplus property that can no longer be advantageously used in the USG and the sale of all such timber products is declared to be in the USG’s best interest.

The USG chief facilities officer shall act as the liaison between the Board of Regents and the Georgia Forestry Commission in the management, sale and disposition of timber and its by-products.

The proceeds from such timber sales, after deducting the cost and expenses thereof, shall be paid to the Board for distribution to the institution having jurisdiction of the lands from which the timber was cut. All such sales shall be reported to the Board as information items at the meeting of the Board following the sale thereof.

All timber harvests and sales shall be contingent upon the completion of a Georgia Environmental Policy Act (GEPA) evaluation finding no significant adverse environmental impact.

On those USG lands that are under the management of the School of Forest Resources at the University of Georgia, the foresters of said school will designate and approve all sales of timber products and prepare the same for sale in keeping with sound and efficient forest management practices. All such sales shall be reported to the Board as aforesaid (Georgia Laws, 1974, Section 43-206.1, p. 458; BoR Minutes, 1972-73, pp. 145-47).


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