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Board of Regents Policy Manual

7.11 Miscellaneous

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7.11.1 Sales of Institutional Products

A USG institution shall not enter into competition with private industry. Nothing in this Policy shall be interpreted to mean that USG institutions are prohibited from providing those goods and services connected with the institution’s mission or those goods and services customarily provided by institutions of higher education (BoR Minutes, October 2013).

USG institutions are not prohibited from making sales on the wholesale market. However, in no event are such sales to be made to the general public (BoR Minutes, 1947-48, p. 20; 1951-52, pp. 254-55).


7.11.2 Business Enterprises

USG institutions shall not permit the operation of private business enterprises on their campuses, except as otherwise provided by contract. All business enterprises operated on a campus of a USG institution shall be operated as auxiliary enterprises and shall be under the direct management, control, and supervision of the chief business officer of the institution (BoR Minutes, 1948-49, pp. 219-20; 1966-67, p. 354). Refer to Section 15.0, Auxiliary Enterprise Funds, in the Business Procedures Manual for more information on auxiliary enterprises.


7.11.3 Use of Institution Names

The name of any institution within the purview of the USG shall not be incorporated as a part of the name of an independent business enterprise that is not under the complete control of the USG in a manner to imply an official relationship (BoR Minutes, 1967-68, p. 459).


7.11.4 Motor Vehicles

7.11.4.1 Passenger Automobiles

USG institutions may purchase, lease, or otherwise acquire passenger automobiles on a use-by-use basis when approved by the presidents and the Chancellor.

USG institutions may purchase vehicles to be used exclusively for institution security purposes (BoR Minutes, 1932, p. 39; 1979-80, p. 60).

7.11.4.2 Institution-Owned Buses

Various departments and activities of each institution requiring the use of an institution-owned bus will be charged for the use of the bus at a rate adequate to cover all maintenance and operating expenses as well as the replacement cost of the bus. Money collected from such charges shall be placed in a revolving fund from which shall be paid all maintenance and operating expenses of the bus, with the balance accumulating in the fund to an amount adequate for replacement of the bus.

7.11.4.3 Vehicle Regulations

USG institutions are authorized to adopt appropriate traffic regulations, including the authority to impose reasonable penalties and/or fines for violations of the regulations (BoR Minutes, June, 1971).


7.11.5 Farming Operations

USG institutions shall not operate any farms that are not essential to the teaching or research programs of the respective institutions (BoR Minutes, 1953-54, p. 262).


7.11.6 Faculty Housing

Rental rates for faculty housing units shall be fixed to:

  1. Provide for all operating costs of the faculty housing program;
  2. Provide the reserve for future renovations and replacements required to conform with the policy of the Board in the operation of auxiliary enterprises;
  3. Provide for liquidation of any outstanding indebtedness that relates to the specific faculty housing project. No such project is covered by Georgia Education Authority (University) leases, and no lease rental funds will be required from any faculty housing project; and,
  4. Keep the rates at a level which will be competitive with the rates charged for privately owned comparable quarters in the immediate area.

Each USG institution with faculty housing shall develop a policy that will describe the priority by which renters will be selected. This policy shall note the fact that faculty housing is primarily a tool for recruiting able faculty members, that faculty housing is offered as an option available to faculty members as a temporary, additional employee benefit, and that tenured faculty members will not be permitted to continue occupancy in faculty housing indefinitely (BoR Minutes, 1968-69, pp. 363-65; 1984-85, pp. 113-14).


7.11.7 Student Housing

7.11.7.1 Comprehensive Plans

Each institution that provides, or plans to provide, a residential student program shall develop a student housing comprehensive plan that addresses all facets of the creation, expansion, and operation of the student housing facilities.

The student housing plan will address the:

  1. Academic mission;
  2. Specific role or purpose of student housing within that mission including student life programs;
  3. Access to the campus or other needs;
  4. Enrollment projections in relation to housing goals, geographic, economic, and demographic factors at the institution and in the local community; and,
  5. Financial considerations, including an evaluation of the desirability and practicality of achieving these student housing objectives through private sector partnerships on institution lands or lands proximate to the institution.

The student housing plan will include the following:

  1. A business plan that explains the role of the student housing program in the context of the institution’s academic mission, includes concrete goals and objectives, and defines an operating strategy including marketing plans, programs and services, fees, assignment of indirect costs, and use of reserves for repair and maintenance, major renovation and, if planned, expansion of capacity. The plan should also contain a financial pro forma that projects future revenues and expenditures consistent with stated goals and objectives and includes plans for capitalization, maintenance and operations, and facilities renewal;
  2. A facility evaluation assessing the appropriateness of rehabilitation versus demolition and new construction;
  3. A market needs assessment, including justification for additional student housing capacity where appropriate; and,
  4. The housing facilities component of the institution’s physical master plan, including site, circumstance, and impact on other campus functions.

(BoR Minutes, October 1997)

7.11.7.2 Financial Statements

To support requests for changes in housing fees, each institution shall submit, in accordance with procedures established by the USG chief fiscal officer and Treasurer, a financial statement that projects revenues and expenditures based on estimated housing enrollments, salary adjustments, inflationary expense, and other relevant factors (BoR Minutes, October 1997).


7.11.8 Trademarks

For purposes of this policy, the term “trademark” shall include all trademarks, service marks, trade names, seals, symbols, designs, slogans, and logotypes developed by or associated with the USG or any of its institutions, or not yet registered under federal and state trademark statutes.

All trademarks of USG institutions constitute property of the Board of Regents of the University System of Georgia and all applications for registration under Federal and State laws pertaining to trademark registration shall be made in the name of the Board of Regents of the University System of Georgia.

Authorization by the Board of Regents shall be required for the private or commercial use by any person, firm, association, corporation, institution, or other entity of any trademark developed by, or associated with the USG or any of its institutions.

The presidents of USG institutions are authorized to execute on behalf of the Board of Regents:

  1. Certain applications for trademark and service mark registration;
  2. Declarations of continuing use;
  3. Declarations concerning use of specimens;
  4. Conversions of applications from Principal to Supplemental Register;
  5. Applications for renewal; and,
  6. License agreements that permit the manufacture, sale, use, or distribution of services or goods bearing USG trademarks representative of the institution.

(BoR Minutes, 1990-91, pp. 388-389)

Notice of trademark and service mark applications shall be sent to the Chancellor within ten (10) days after filing (BoR Minutes, 1990-91, pp. 388-389).

License agreements shall name the Board of Regents as licensor, and shall be effective for the period of time as specified in the agreement. All such license agreements shall be executed on forms approved by the Attorney General, and, if not, shall be null and void and of no effect whatsoever. Funds derived from such license agreements shall remain at the institution, shall be used for educational purposes, and shall not inure to the benefit of any individual. A signed or conformed copy of each license agreement shall be filed in the office of the chief business officer of the institution (BoR Minutes, 1990-91, pp. 388-389).

The content of licensing agreements authorized as aforesaid shall follow guidelines as established and promulgated by the Chancellor (BoR Minutes, 1982-83, pp. 124-25).


7.11.9 Home or Off-Campus Use of USG Equipment for Business Purposes

USG property such as portable personal computers or similar items may be removed from an institution to the home of an employee or an off-campus site when the purpose is for business only. Such use shall be tightly controlled, and documentation as to the location and use shall be available at all times (BoR Minutes, 1990-91, pp. 378-79).


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