Oneusg

Administrative and Fiscal Affairs Division

Employee Self Service

  • Employee Self Service - Basics

    This section includes information on the basics of navigating and using the OneUSG HCM application.

    Introduction to Employee Self Service in OneUSG HCM

    This video is an introduction to the tasks you can complete and information you can view within Employee Self Service in the OneUSG HCM application.

    Introduction to OneUSG Connect - Benefits

    This video introduces all USG employees to the OneUSG Connect - Benefits website.

    How Do I View the Organizational Chart in OneUSG HCM?

    Within OneUSG HCM, you can view the Organizational Chart.

    Job Aid
    How Do I Find an Employee in the Directory in OneUSG HCM?

    You can easily search for your organization's employees in OneUSG HCM.

    Job Aid
    How Do I Sign Out of the System?

    This video walks you through how to sign out of the OneUSG HCM system in order to keep your data secure.

    How Do I Clear My Cache in Internet Explorer?

    On occasion, you may be told to clear your cache. This video walks you through how to clear your cache in Internet Explorer.

    How Do I Clear My Cache in Google Chrome?

    On occasion, you may be told to clear your cache. This video walks you through how to clear your cache in Google Chrome.

    How Do I Clear My Cache in Mozilla Firefox?

    On occasion, you may be told to clear your cache. This video walks you through how to clear your cache in Mozilla Firefox.

    How Do I Clear My Cache in Safari?

    On occasion, you may be told to clear your cache. This video walks you through how to clear your cache in Safari.

  • Employee Self Service - Personal Information

    Your personal information in OneUSG HCM includes things such as your address, contact information and emergency contacts. Much of this information is used throughout the system for various purposes, such as payroll and benefits.

    How Do I View My Personal Information?

    The OneUSG HCM system securely holds your personal information. View the video to see what information is included and how to access it.

    Job Aid
    How Do I Change My Address?

    You can store your primary and mailing addresses in the OneUSG HCM application. Watch this video to see how to update, add and delete an address.

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    How Do I Change My Phone Number?

    You can store multiple phone numbers in the OneUSG HCM application. Watch this video to see how to update, add and delete a phone number.

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    How Do I Change My Email Address?

    Your email is very important in the OneUSG HCM system. Watch this video to see how to update, add and delete email addresses.

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    How Do I Change My Name?

    When you change your name, you must update it within the OneUSG HCM system.

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    How Do I Change My Emergency Contact?

    You can store multiple emergency contacts in the OneUSG HCM system. Watch this video to see how to update, add and delete emergency contacts.

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    How Do I Indicate My Ethnic Group?

    This video and job aid shows you how you can voluntarily indicate your Ethnic Group within the OneUSG HCM system.

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    How Do I Report My Veteran Status?

    If you are a veteran, you can report that status in the OneUSG HCM system.

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    How Do I Report My Disability Status?

    If you are disabled and wish to report that status in the OneUSG HCM system, watch this video to learn the steps.

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    How Do I Enter My Advanced Degrees?

    If you wish to enter your advanced degrees into the OneUSG HCM system, this video shows you how.

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    How Do I Enter My Honors and Awards?

    If you wish to enter any honors or awards you have received into the OneUSG HCM system, this video shows you how.

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    How Do I Enter My Licenses and Certifications?

    If you wish to enter any licenses or certifications that you hold into the OneUSG HCM system, follow the steps illustrated in this video.

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    How Do I Enter My Language Skills?

    You can enter your language skills into the OneUSG HCM system. Watch this video to learn how.

    Job Aid
  • Employee Self Service - Time and Labor

    In the Time and Labor section, you can find videos and job aids to help you learn how to report your time.

    What Has Changed with Time and Leave Reporting?

    This video provides a high-level overview of the changes in reporting leave and time through the OneUSG HCM application.

    How Do I Report My Time Using the Web Clock (Hourly Employees)?

    Hourly employees are required to report their time worked. This video walks you through how to use the Web Clock to "punch in" and "punch out" of work.

    Job Aid
    How Do I Report My Time Using the Weekly Elapsed Timesheet (Hourly Employees)?

    Hourly employees are required to report their time worked. This video walks you through how to report your time using the Weekly Elapsed timesheet.

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    How Do I Report My Time Using the Punch Timesheet (Hourly Employees)?

    Hourly employees are required to report their time worked. This video walks you through how to use the Punch timesheet to record your in and out times each day.

    Job Aid
    How Do I Report My Time for Multiple Jobs Using the Web Clock?

    If you hold multiple jobs at your institutions, when you record time, you will first need to specify the job. This video walks you through how to select a job for which you are recording time.

    Job Aid
    How Do I Submit My Timesheet as an Exempt Employee?

    Monthly employees use the timesheet to submit their timesheet reflecting any time not worked. This video walks you through submitting your timesheet.

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    How Do I View My Schedule?

    All employees have an assigned schedule in the OneUSG HCM system. This video walks you through how to view your schedule.

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    How Do I View My Weekly Reported Time?

    Watch this video to review how to view your weekly reported time.

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    How Do I View My Payable Time?

    This video details the steps in how to view your payable time.

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    How Do I Use My Time and Labor Launch Pad?

    This video walks you through how to use the Time and Labor Launch pad in order to review time details for a specified period.

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    How Do I View My Compensatory Time Balances?

    This video illustrates how to review your comp time balances, if you are eligible for earning comp time.

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    How Do I View My Exceptions?

    Watch this video to review how to review and investigate your time exceptions.

    Job Aid
  • Employee Self Service - Absence Management

    In the Absence Management section, you can find videos and job aids to help you learn how to request leave.

    How Do I Request an Absence (Leave)?

    In Employee Self Service, you can submit an absence (or leave) request through the system. This video walks you through the steps of submitting an absence request.

    Job Aid
    How Do I Submit a Partial Day Absence (Leave) Request?

    In Employee Self Service, you can submit a partial day absence (leave) request through the system. This video walks you through how to submit a partial day request.

    Job Aid
    How Do I View My Regular Absence Balances?

    You can easily see all of your regular leave (or absence) balances in the OneUSG HCM system. This video walks you through accessing those leave balances.

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    How Do I View My Regular Absence Request History?

    You can easily view the absence (leave) requests that you have submitted in OneUSG HCM. This video shows you how to view your requests.

    Job Aid
    How Do I Make a Regular Leave Balance Adjustments?

    This video walks you through how to request an adjustment to your regular leave balance in the event you did not take the leave as requested, requiring you to adjust your balance.

    Job Aid
  • Employee Self Service - Pay

    This sections includes instructions on things such as viewing your pay stub and updating your direct deposit.

    How Do I View My Paystub?

    Viewing your paystub is a simple process within OneUSG HCM. This video shows you how to view your paystub.

    Job Aid
    How Do I View My Compensation History?

    You can view your compensation history with your organization. This video details the steps for reviewing that history.

    Job Aid
    How Do I Update My Direct Deposit Information?

    You can easily update your direct deposit information for your paycheck within OneUSG HCM. This video walks you through how to add, delete or edit a direct deposit account.

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    How Do I Update My Voluntary Deductions?

    You have the ability to update some of your voluntary deductions within OneUSG HCM. This video walks you through those steps.

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    How Do I Use the Paycheck Modeler?

    The Paycheck Modeler is a tool that allows you to see how changes to earnings, deductions and taxes might affect your paycheck. This video walks you through using the Paycheck Modeler.

    Job Aid
    How Do I Request a Reissued W-2?

    If you need a W-2 reissued for a specific year, this video goes through the process of requesting a reissued W-2.

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    How Do I Update My W-4 Information?

    This procedure shows you how to update your W-4 Federal Withholding.

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    How Do I Update My G-4 Information?

    This procedures shows you how to update your withholding for the state of Georgia.

    Job Aid