Administrative Services

Operations Division

Administrative Services

The Administrative Services team supports, maintains, and delivers cutting-edge technology through centrally managed and process-centric applications to meet the administrative needs of 26 University System of Georgia (USG) institutions. Administrative Services consists of the following three teams that work together successfully and seamlessly to support critical core administrative functions for the USG:

  • PeopleSoft Financial Services – administers the GeorgiaFIRST PeopleSoft Financials Management System, the model for budgeting, purchasing, paying vendors, managing capital assets, and managing employee reimbursements.
  • Supporting Services – develops and provides comprehensive technical services that support the USG’s application development and reporting requirements.
  • HR Integration Services – supports the integration between the Shared Services Center, ADP, PeopleSoft Financials, Banner, HR Datamart and the USG campuses. This service provides a mechanism to connect the support of all human resources, payroll, and benefit functions and the USG business processes.

Facts and Figures

During FY2016, Administrative Services supported:

  • 10,861 Users in PeopleSoft Financials
  • 57,006 Purchase Orders Generated
  • 26,887 Expense Reports Created by 16 Institutions using the Expense Module
  • 362,130 Accounts Payable Vouchers Created and 270,899 Payments Processed
  • 114,220 General Ledger and 42,710 Budget Journal Entries Created

Administrative Services: Managing the Business of Higher Education

A core tenet of Administrative Services is to offer excellent service and support to all of our customers. The team consistently receives positive feedback and recognition for the high quality of work and level of service that they provide.

Advantages, Benefits and Pay Offs

The centralized Administrative Services team provides

  • Reduced hardware, licensing, and maintenance costs compared to combined individual institutional contracts costs
  • Integration with the USG Shared Services Center that provides support for payroll, benefits, and other human resources functions via ADP.
  • An automated end-to-end Procure to Pay process with the SciQuest Catalog Management software that unifies the USG as a single-buying consortium, providing dramatic cost savings and process efficiencies.
  • A fast, flexible toolset for in-depth analysis of financials data with the iStrategy Reporting and Analytics software, from summary level to transaction details with just a few clicks of the mouse.
  • Standard policy interpretation, consistent documentation, uniform business process implementation and training, and timely support.

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