not mobile

Human Resources

Human Resources Administrative Practice Manual:
Classification, Compensation, and Payroll

Print friendly Modified July 31, 2012

Withholding of Pay

Citation Reference  
Official Title Policy on Withholding of Pay
Abbreviated Title Withholding of Pay
Volume Human Resources
Responsible Office Human Resources
Originally issued July 1, 1983
Revised December 2007

Policy Statement

Units of the University System are authorized to hold paychecks, after payment of minimum wage, pending reimbursement of amounts owed by employees of the institution for any fine, fee, penalty or other financial obligation(s) to the institution of employment.

Reason for Policy

This policy establishes the authority under which institutions may withhold pay from employees under certain conditions.

Entities Affected By This Policy

All units of the University System of Georgia are covered by this policy.

Who Should Read This Policy

All Human Resources personnel within the University System of Georgia should be aware of this policy.

Contacts

Contact Phone Email/URL
Office of Human Resources 404-962-3235 usg-hr@usg.edu
Institution Chief Human Resources Officers See University System HR Officer Listing at http://www.usg.edu/hr/officers/
Institution Payroll Officer Refer to institution directory

Website Address for This Policy

None

Related Documents/Resources

Definitions

These definitions apply to these terms as they are used in this policy:

  • Board of Regents: The governing body of the University System of Georgia

Overview

Units of the University System are authorized to hold paychecks, after payment of minimum wage, pending reimbursement of amounts owed by employees of the institution for any fine, fee, penalty or other financial obligation(s) to the institution of employment.

Process/Procedures

Units of the USG are encouraged to provide prior notice to employees.

Responsibilities

The responsibilities each party has in connection with the Policy on Withholding of Pay are:

Party Responsibility
Vice Chancellor for Human Resources, USG To ensure policy is up to date with federal and state laws.
Institution Chief Human Resources Officers To ensure notice and consistent application of policy.
Institution Payroll Officer To ensure consistent implementation of this policy.

Forms

None

Appendices

None