Human Resources Administrative Practice Manual:
Classification, Compensation, and Payroll
Withholding of Pay
| Citation Reference | |
|---|---|
| Official Title | Policy on Withholding of Pay |
| Abbreviated Title | Withholding of Pay |
| Volume | Human Resources |
| Responsible Office | Human Resources |
| Originally issued | July 1, 1983 |
| Revised | December 2007 |
Policy Statement
Units of the University System are authorized to hold paychecks, after payment of minimum wage, pending reimbursement of amounts owed by employees of the institution for any fine, fee, penalty or other financial obligation(s) to the institution of employment.
Reason for Policy
This policy establishes the authority under which institutions may withhold pay from employees under certain conditions.
Entities Affected By This Policy
All units of the University System of Georgia are covered by this policy.
Who Should Read This Policy
All Human Resources personnel within the University System of Georgia should be aware of this policy.
Contacts
| Contact | Phone | Email/URL |
|---|---|---|
| Office of Human Resources | 404-962-3235 | usg-hr@usg.edu |
| Institution Chief Human Resources Officers | See University System HR Officer Listing at http://www.usg.edu/hr/officers/ | |
| Institution Payroll Officer | Refer to institution directory |
Website Address for This Policy
None
Related Documents/Resources
Definitions
These definitions apply to these terms as they are used in this policy:
- Board of Regents: The governing body of the University System of Georgia
Overview
Units of the University System are authorized to hold paychecks, after payment of minimum wage, pending reimbursement of amounts owed by employees of the institution for any fine, fee, penalty or other financial obligation(s) to the institution of employment.
Process/Procedures
Units of the USG are encouraged to provide prior notice to employees.
Responsibilities
The responsibilities each party has in connection with the Policy on Withholding of Pay are:
| Party | Responsibility |
|---|---|
| Vice Chancellor for Human Resources, USG | To ensure policy is up to date with federal and state laws. |
| Institution Chief Human Resources Officers | To ensure notice and consistent application of policy. |
| Institution Payroll Officer | To ensure consistent implementation of this policy. |
Forms
None
Appendices
None
Garnishment of Pay